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Note:Inordertomaintaincross-platformcompatibility,anyofthefollowingcharactersinafilenamewillbereplacedbyanunder-
scorewhenEndNotesavesacopyofthefileintheDATA\PDFfolderwitharelativepath.
Thesecharactersarereplacedwithanunderscore
\
(backslash)
/
(forwardslash)
:
(colon)
*
(asterisk)
?
(questionmark)
"
(quotationmark)
<
(lessthan)
>
(greaterthan)
|
(verticalbar)
ReplacementCharactersTable
TolinkafiletoanyfieldinanEndNotereference:
1. Openthereference.
2. Typeorpaste,intoanytextfield,thepathandfilenameyouwishtolink.Forexample:
file://localhost/Research/Word%20Tips.pdf
EndNotewilldisplaythefullpathtothefile.Thepathandfilenamebecomehyperlinked—blue,underlinedtext—whichyoucan
clicktoopenthefile.
Notethatspacesinlocalfolderandfilenamesareindicatedwith"%20."
SelectingaRelativePathoranAbsolutePathforFileAttachments
WhenyoulinkafiletotheFileAttachmentsfieldinareference,youhavetheoptionofsavingarelativepathtothefileoranabso-
lutepathtothefile.
WhatisaRelativePathVersusanAbsolutePath?
WhenyouinsertalinktoafilewiththeFileAttachments>AttachFilecommandfromtheReferencesmenu,thefiledialog
includesacheckboxtitled,"Copythisfiletothedefaultfileattachmentsfolderandcreatearelativelink."
RelativePath(checkboxselected)
Whenthecheckboxisselected,EndNotemakesacopyoftheoriginalfileandplacesitintheDATA\PDFfolderthatispartof
yourEndNotelibrary.Thissavesthefileasa"portablelink"thatcanmoveaspartofthelibrary.EndNotewillalwaysbeableto
accessthefile,evenwhenyoushareyourlibrarywithacolleague(alwaysincludethecompleteDATAfolderalongwiththe.
ENLfile).However,ifyouedittheoriginalfileonyourcomputer,thosechangeswillnotbereflectedinEndNote.Youwouldneed
toclearthefilefromyourEndNotereferenceandreinsertthefile.
AbsolutePath(checkboxblank)
Whenthecheckboxisblank,EndNotewillusethecompletepathandfilenametolookintheoriginalfolderfortheinsertedfile.
Thiscanbehelpfulifyouplantoedittheoriginalfile,andyouwantthosechangesreflectedwhenyouaccessthefilefromwithin
EndNote.However,ifyouevermovethefilefromtheoriginalfolder,EndNotewillnotbeabletoaccessitunlessyouclearthe
filefromyourEndNotereferenceandreinsertitfromthenewfolderlocation.Ifyousendyourlibrarytoacolleague,thefilewillnot
beavailable.
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HowCanITellWhichTypeofPathWasUsed?
OpenareferencethatcontainsalinkedfileintheFileAttachmentsfield.Holdyourmousepointeroverthefileicon.
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Ifthefilewaslinkedwithanabsolutelink,EndNotewilldisplayatooltipwiththefullpathandfilenameofthelinkedfile.
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Ifthefilewaslinkedwitharelativepath,onlythefilenamewillappear,asacopyofthefileisstoredinthelibrary’sDATA\PDF
folder.
YoucanalsodeterminethetypeofpathbypreviewingtheFileAttachmentsfield.UseanoutputstylesuchasShowAllFields,
whichincludestheFileAttachmentsfield.Inthepreview,fileattachmentsappearas:
AbsolutePath:
file://localhost/Users/John/Filename.PDF
RelativePath:
Filename_MyFile.PDF
SelectingaDefaultSettingforthePath
Sinceyoulikelywillwantallofyourlinkedfilestreatedthesameway,youcanselectadefaultsettingforthe"Copythisfileto
thedefaultfileattachmentsfolderandcreatearelativelink"checkbox.YoucanchangethedefaultsettingfromthePreferences
panel.SeeURLs
&
Links
Preferences
.
YoustillhavetheoptiontooverridethedefaultsettingeachtimeyouinsertafileintotheFileAttachmentsfield.
ConvertingAbsolutePathstoRelativePaths
IfyouareworkingwithalibrarythatwascreatedwithaversionofEndNotepriortoversionX,allofyourexistinglinkedfilesare
savedwithabsolutepaths.Youcaneasilychangeyourabsolutepathstorelativepaths,whichwillallowyoutoeasilyshareyour
library,alongwithlinkedfiles,withcolleagues.
Toconvertabsolutepathstorelativepaths:
1. Beforeyoubegin,backupyourEndNotelibrary.Thischangecannotbereversed.
2. IntheLibrarywindow,highlightthereferencesyouwishtomodify.
3. FromtheReferencesmenu,selectFileAttachments>ConverttoRelativeLinks.
Foreachselectedreference,EndNotelocateseachfilelinkedintotheFileAttachmentsfieldandcopiesthosefilesintothe
DATA\PDFfolderforthelibrary.
InsertingtheSameFileAgain
Ifyoutrytoinsertalinktothesamefilenameagaininthesamereference,yourresultsaredifferentdependingonwhetheryou
areinsertingfileswitharelativepathoranabsolutepath.
RelativePath:Becausetherelativepathalwayspointstothelibrary’sDATA\PDFfolder,amessagewillwarnyouthatyoucan-
notinsertthesamefileagainwiththesamename.Youhavetheoptiontoeitherreplacethecurrentlinkorgivethenewlylinked
fileanewname.
AbsolutePath:Becauseyoucouldhaveseveralabsolutepathspointingtothesamefilenameindifferentfolders,itispossible
tolinktothesamefilenamenumeroustimes.WhenyouholdyourmousepointerovereachfileiconintheFileAttachmentsfield,
thetooltipwilldisplaythefullpathandfilename.
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RelatedTopics:
Convert
Reference
Manager
Database
to
EndNote
File
Attachments
Linking
a
File
to
an
EndNote
Reference
Linking
a
URL
to
an
EndNote
Reference
Opening
a
Linked
File
or
URL
URLs
&
Links
Preferences
Removing
a
Linked
File
from
File
Attachments
Saving
a
Copy
of
an
Attached
File
SavingaCopyofanAttachedFile
Whetheranattachedfileissavedwitharelativepathinalibrary’sDATA\PDFfolder,orwithanabsolutepathtoaspecificloca-
tion,youcansaveacopyoftheattachedfiletoanylocation.
Tosaveacopyofanattachedfilefromanopenreference:
1. Openandviewthereference.
2. ScrolltotheFileAttachmentsfieldandhighlightthefileiconforthefileyouwanttocopy.
3. FromtheReferencesmenu,selectFileAttachmentsandthenSaveAs.Orusethecontrol-clickmenutoselectFileAttach-
mentsandthenSaveAs.
4. Usethefiledialogtoselectafolder,enterafilename,andSavethefile.
Tosaveacopyofanattachedfilefromareferencelist:
1. Highlightthereferenceinthelist.
2. FromtheReferencesmenu,selectFileAttachmentsandthenSaveAs.Orusethecontrol-clickmenutoselectFileAttach-
mentsandthenSaveAs.
3. Usethefiledialogtoselectafolder,enterafilename,andSavethefile.
Note:Fromareferencelist,ifmorethanonefileisattachedtothereference,onlythefirstoneissavedtodisk.
RelatedTopics:
File
Attachments
Linking
a
File
to
an
EndNote
Reference
Linking
a
URL
to
an
EndNote
Reference
Opening
a
Linked
File
or
URL
URLs
&
Links
Preferences
Removing
a
Linked
File
from
File
Attachments
Selecting
a
Relative
Path
or
an
Absolute
Path
for
File
Attachments
RemovingaLinkedFilefromFileAttachments
Beforeyouremovealinkedfile,pleasemakesureyouhaveabackupoftheoriginalfile.Thisprocesscannotbeundone.
ToremovealinkedfilefromtheFileAttachmentsfield:
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1. Openthereferenceforediting.
2. ScrolltotheFileAttachmentsfieldandhighlightthefileiconyouwishtoremove.
Note:YoucanholdyourmousepointeroverthefileiconintheFileAttachmentsfieldtodisplaythepathandfilenameof
thelinkedfile.
3. FromtheEditmenu,selectClear.
Ifthefilewaslinkedwithanabsolutepath,theFileAttachmentsfieldnolongerpointstothefile.Theoriginalfileremainsintact.
Ifthefilewaslinkedwitharelativepath,thatfileisdeletedfromthelibrary’sDATA\PDFfolder,andtheFileAttachmentsfieldno
longerpointstoit.Youwillnotbeabletoreinsertthelinkunlessyouhavetheoriginalfilestoredelsewhereonyourcomputer.
OpeningaLinkedFileorURL
Onceavalid,hyperlinkURLorpathandfilenameappearinareference,youcanopenthereferenceandclickthehyperlinktextor
icontoopenthelinkedURLorfile.
Or,fromtheReferencesmenu,usetheURL>OpenURLorFileAttachments>OpenFilecommandtolookspecificallyinthe
URLfieldorFileAttachmentsfieldtoopentheInternetsiteorlinkedfile.
YoumusthavethenecessaryprograminstalledonyourcomputerinorderforEndNotetoopenafilecreatedbyanotherprogram.
Forexample,toopenaPDFfile,youmusthaveAdobeAcrobat,AdobeAcrobatReader,oranotherprogramthatcanreadPDF
filesinstalledonyourcomputer.
Similarly,EndNotedoesnotincludeaWebbrowser.Ifyoudonotalreadyhaveabrowserinstalled,youwillneedtoinstallone
beforeusingthisfeaturetoopenalinktoaWebsite.
UsingtheOpenLinkandOpenFileCommands
TheURL>OpenURL(
+G)andFileAttachments>OpenFile(
+Alt+P)commandsontheReferencesmenucanbeusedto
launchaURLoropenalinkedfileenteredintoanEndNotereferenceunderthefollowingconditions:
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WhenjustonereferenceisselectedintheLibrarywindow,theOpenURLcommandopensthefirstURLthatislistedin
thatreference’sURLfield.TheOpenFilecommandopensthefirstlinkedfilethatislistedinthatreference’sFileAttach-
mentsfield.
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Whenmultiplereferencesareselected,EndNotecheckstheURLorFileAttachmentsfieldineachoftheselectedref-
erences(intheorderlisted),andopensthefirstlinkitfinds.
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IfyouneedtoentermultiplelinksintotheURLfieldofonereference,enterthemoneperline.EndNotewillopenthefirst
linkinthefieldwhenyouselectOpenURLorOpenFile.Ifyouhavemultiplelinks,youcanclickonanyoneofthemtoacti-
vatethelink.(WerecommendthatyouentermultipleURLsonseparatelines.However,ifmorethanoneURLisentered
onasingleline,separatedbysemicolons,holddowntheAltkeywhileyouclickontheURLyouwishtoopen.)
ToopenalinkedfileorInternetsitefromtheURLfield:
YoucouldopenthereferenceandclickonthehyperlinkfoundintheURLfield.Or,
1. SelectoropenareferenceintheLibrarywindow.
2. FromtheReferencesmenu,selectURL>OpenURL(
Ctrl+G).
TheOpenURLcommandopensthelinkedURLwithyourdefaultbrowser,oropensalinkedfilewiththeappropriateprogram.
ToopenalinkedfilefromtheFileAttachmentsfield:
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YoucouldopenthereferenceandclickonthefileiconfoundintheFileAttachmentsfield.Or,
1. SelectoropenareferenceintheLibrarywindow.
2. FromtheReferencesmenu,selectFileAttachments>OpenFile(
Ctrl+Alt+P).
TheOpenFilecommandopensthelinkedfilewiththeappropriateprogram.
Ifthefilewaslinkedwitharelativepath,EndNotelooksinthelibrary'sDATA\PDFfoldertofindthefile.Ifthefilewaslinkedwith
anabsolutepath,EndNotelooksforthefileintheoriginalfolderfromwhichitwasinserted.
Note:PleaseseeSelecting
a
Relative
Path
or
an
Absolute
Path
for
File
Attachments
forinformationaboutthedifference
betweenafilelinkedwitharelativepathandafilelinkedwithanabsolutepath.
RelatedTopics:
Finding
Full
Text
for
a
Reference
Linking
a
File
to
an
EndNote
Reference
Linking
a
URL
to
an
EndNote
Reference
SpellChecking
SpellChecking
EndNoteusestheMacOSXspellcheckingfeature.Youcanspellcheckyourentirelibraryoraspecificreference.
Evenwhenyouuseaspellchecker,itiswisetoreadthroughthetextyourself.Ifyoutype"fine"ratherthan"find,"itwillnotshow
upasamisspelledwordbecausebotharevalidwordsfoundinthedictionary.Thespellcheckercannotpointoutmisusedwords
orwordsthatareoutofcontext.
Tospellcheckyourentirelibrary:
1. DisplaytheLibrarywindow.
2. FromtheEditmenu,selectSpelling,andthenselectSpellCheckLibrary.Or,press
+Y.
EndNotewillopenandcheckeachreference.Whenamisspelledwordisencountered,itishighlightedinthereferenceanda
Spelling
dialog
appears.
YoucanstopthespellcheckingprocessatanytimebyclickingthecloseboxontheSpellingdialog.
Tospellcheckaspecificreference:
1. Openthereferenceyouwanttocheck.
2. FromtheEditmenu,choose:
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Spelling>Spellingtochecktheentirereference.
Whenamisspelledwordisencountered,itishighlightedinthereferenceandaSpellingdialogappears.Youcanwalk
througheachmisspellinginthereference,orclickthecloseboxontheSpellingdialogtocanceltheprocessatanytime.
SeetheSpelling
dialog
.
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Spelling>CheckSpellingtofindthenextmisspelledwordfoundinthereference.
Whenamisspelledwordisencountered,itishighlighted.YoucaneitheredititdirectlyorControl+clickonthewordand
usethecontextsensitivemenutoselectanalternatespelling,IgnoreSpelling,orLearnSpelling.
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Theseareotherwaystostartspellchecking:clicktheSpellingtoolbarbutton,orpressControl+clickandselectSpellingfromthe
menu.YoucanalsousethecontrolkeysindicatedontheEditSpellingsubmenu.
Tospellcheckasyoutype:
1. Openareference.
2. FromtheEditmenu,selectSpelling,andthenCheckSpellingasYouType.Misspelledwordswillappearunderlined.
3. YoucaneithereditamisspelledworddirectlyorControl+clickonthewordandusethecontextsensitivemenutoselect
analternatespelling,IgnoreSpellingorLearnSpelling.
RelatedTopics:
Changing
Text
in
References
Creating
a
New
Reference
Entering
References
Importing
Dictionaries
Spelling
Dialog
SpellingDialog
TheSpellingdialogappearsifawordrequiringyourattentionisdetected.Youcanusethedialogtospecifywhethertheword
shouldbeignoredorreplaced.
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GuessList:IfyouseethecorrectwordorspellingintheGuesslist,double-clickittoreplacetheincorrectspellinginthe
text.IfnoalternatespellingsappearintheGuesslist,selectthemisspelledwordintheSpellingdialogandtryadifferent
possiblespelling.ClickGuesstoseeifnewspellingoptionsappearintheGuesslist.
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IgnoreButton:Ifthecurrentspellingiscorrect,andyouwanttoleaveitasitis,clickIgnore.(Ifthisisatermornamethat
youuseoften,clickLearntoaddittothecurrentdictionary.)
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Guessbutton:IfnoalternatespellingsappearintheGuesslist,selectthemisspelledwordintheSpellingdialogandtrya
differentpossiblespelling.ClickGuesstoseeifnewspellingoptionsappearintheGuesslist.
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FindNextButton:ClickFindNexttolocatethenextmisspelling.
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CorrectButton:IfthecorrectworddoesnotappearintheGuesslist,butyouknowthecorrectspelling,typethecorrect
wordinthetextbox,andthenclickCorrect.
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DictionaryList:UsetheDictionarylisttoselectadifferentlanguagedictionary.
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ForgetButton:Ifyouaccidentallyaddedamisspelledwordtothedictionary,typethemisspellinginthetextbox,and
thenclickForget.
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LearnButton:Ifthehighlightedwordiscorrectlyspelledandisatermornamethatyouuseoften,clickLearntoadditto
thecurrentdictionary.
Evenwhenyouuseaspellchecker,itiswisetoreadthroughthetextyourself.Ifyoutype"fine"ratherthan"find,"itwillnotshow
upasamisspelledwordbecausebotharevalidwordsfoundinthedictionary.Thespellcheckercannotpointoutmisusedwords
orwordsthatareoutofcontext.
ThisfeatureisprimarilyfortextfieldssuchasNotesandAbstract.NotallfieldsinEndNotearespellchecked,suchasDate,
Author,Volume,Issue,andsoon.
RelatedTopics:
Changing
Text
in
References
Creating
a
New
Reference
Entering
References
Importing
Dictionaries
Spell
Checking
ImportingDictionaries
SeveraldictionariesaresuppliedwiththeMacOSXspellchecker.However,youmayhavecreatedoneormorecustomdic-
tionarieswiththespellcheckerthatwaspartofpreviousversionsofEndNote.Youcanconvertthosecustomdictionariesforuse
withEndNoteX6.
ToimportaspellingdictionaryfromapreviousversionofEndNote:
1. Locatethedictionaryfileyouwanttoconvert.InpreviousversionsofEndNote,userdictionariesweresavedtoEndNote’s
Spellfolderwiththeextension.TLX.
2. NavigatetotheEndNoteX6/SpellfolderandlocatetheDictionaryConverter.TheEndNoteX6folderistypicallyfoundin
theApplicationsfolder.
3. Dragtheoriginal.TLXdictionaryfileanddropitontheDictionaryConverter.
ThetermswillbeimportedintothecurrentMacOSdictionary(thecurrentlanguagedictionaryselectedintheSpellingdialog),
andwillbeavailablethroughoutallofMacOSX.
RelatedTopics:
Changing
Text
in
References
Creating
a
New
Reference
Entering
References
Spell
Checking
Spelling
Dialog
ChangingTextinReferences
ChangeFields
TheChangeFieldstaballowsyoutochangethecontentsofafieldforthereferencesthatare"showing"intheLibrarywindow.
Caution:YoucannotundotheChangeFieldsoperation.Onceyouperformthisoperation,EndNotechangesthedatainthe
selectedfieldinallthereferencesinthecurrentLibrarywindow.Werecommendthatyoumakeabackupcopyofyourlibrary
beforemakingchanges.
Tochangethecontentsofafield:
1. Determinewhichreferencesyouwanttomodify.MakesureonlythosereferencesareshowingintheLibrarywindow.Con-
siderbackingupyourlibrarybeforemakinganychanges.
2. FromtheToolsmenu,selectChange/Move/CopyFieldstodisplaytheChangeFieldstab.
3. Fromthe"SelectaField"list,selectthefieldthatyouwanttomodify.
4. Selectoneofthefollowingoptions:
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Insertafterfield’stextappendstextattheendofthechosenfield.Itdoesnotmodifythetextalreadyinthe
field.
Bydefault,whenyouselectthisoption,the"Includeaspacebeforethenewtext"checkboxisselectedat
thebottomofthedialog,toinsertaspacebetweentheexistingtextandthenewtext.
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Insertbeforefield’stextinsertsthetextatthebeginningofthechosenfield.Itdoesnotmodifytextthatis
alreadyinthefield.
Bydefault,whenyouselectthisoption,the"Includeaspaceafterthenewtext"checkboxisselectedatthe
bottomofthedialog,toinsertaspacebetweenthenewtextandtheexistingtext.
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Replacewholefieldwithreplacestheentirecontentsofthefieldwiththetextenteredinthetextbox.
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Clearfielddeletestheentirecontentsofthechosenfield.Youcannotentertextinthetextbox.
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ChangeCaseappliesnewcaseformattingtotheentirecontentsofafield.Optionsinclude:Sentencecase,low-
ercase,UPPERCASE,EveryWord,andtOGGLEcASE.Youcannotentertextintheinthetextbox.
5. Inthetextbox,typethetextthatyouwanttoaddtothefield.ToenteraCarriageReturnorTabinthetextbox,usethe
InsertSpecialbutton.
6. Select(highlight)thetextthatyouenteredinthetextbox,andthenselectafontstyle:Bold,Italics,Underline,Plain,Super-
script,Subscript,orSymbolFont.Thisfieldisoptional.
7. ClicktheOKButton.EndNotewillaskyoutoconfirmthechanges.ThedialogEndNotepresentsprovidesthisinfor-
mation:
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Howmanyreferenceswillbechanged
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Thelibraryinwhichthechangeswillbemade
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Thetypeofchangethatwillbemade
8. ClickOKtocontinuewiththechangesorclickCanceltocanceltheoperation.
RelatedTopics:
Find
and
Replace
Changing
Text
in
References
Common
Uses
for
Find
and
Replace
Text,
Change
Field,
and
Move
Field
Move/Copy
Fields
ChangingTextinReferences
Globaleditingcommandsmakeiteasytokeepyourreferencedataconsistent.
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TheFindandReplacecommandisavailablefromtheEditmenu
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TheChange/Move/CopyFieldscommandisavailablefromtheToolsmenu.
TheFind
and
Replace
commandsearchesfortextinyourlibrary,andeitherdeletesthattextorreplacesitwithothertextthatyou
specify.TheChange
Fields
commandmodifiesanyfieldinyourlibrarybyeitherinsertingtextatthebeginningorendofthefield,
replacingallcontentsofthefieldwithdifferenttext,ordeletingthecontentsofthefield.TheMove
/
Copy
Fields
commandmoves
theentirecontentsofafieldtoadifferentfield.
Note:Besurethatyouhaveacurrentbackupofyourlibrary;theseoperationscannotbeundonewiththeUndocommand.
RelatedTopics:
Common
Uses
for
Find
and
Replace,
Change
Field,
and
Move
Field
Entering
References
Modifying
Terms
CommonUsesforFindandReplace,ChangeField,andMoveField
Correctingconsistentlymisspelledwordsornames.
UsetheFindandReplacecommandfromtheEditmenutosearchforthemisspelledtermandreplaceitwiththecorrectspelling.
Updatingauthor’snames.
Theremaybevariationsofanauthor’snameinyourdata.Forexample,"JoeCool","JoeA.Cool","J.A.Cool.",andsoon.Since
somestylespreferwholenamesandothersabbreviatedfirstandmiddlenames,itisbesttoupdatenamestofullnamesand
leavetheworkofabbreviatingtotheEndNotestyles.
Markingtheresultofasearchforeasyretrieval.
Ifyouhavedevelopedacomplexsearchtolocateasetofreferences,useChangeFieldstoaddauniquekeywordtothoseref-
erences,sothatthenexttimeyouwanttoretrievethatset,youcanjustsearchforthekeyword.
Cleaningupyourkeywords.
YoucanaddakeywordtoagroupofreferencesusingChangeFields.UseFindandReplacetoreplaceatermwithanewone.If
thereisakeywordthatyounolongerwantinyourreferences,useFindandReplacetosearchforthattextandreplaceitwith
nothing,therebydeletingit(youmightalsowanttoopenyourtermlistanddeleteitfromtheresothatyoudonotusethatterm
again).
Datingorlabelingasetofimportedreferences.
Itcanbeusefultoaddthedateorsourceofdatatoabatchofnewlyimportedreferences.Onlytheimportedreferencesare"show-
ing"intheLibrarywindowafterimporting.Atthispoint,useChangeFieldstoaddawordorphrasetoanyfieldinjustthoseref-
erences.
Movingfieldsofinformationinasetofimportedreferences.
MaybeyourimportfilterorconnectionfileconsistentlysentNoteinformationtotheAbstractfield.UsetheMoveFieldsoptionto
cutallinformationfromtheAbstractfieldandmoveitintotheNotesfield.Don’tforgettoupdateyourfilterorconnectionfilesoit
directsinformationtothecorrectfieldnexttime!
RelatedTopics:
Change
Fields
Changing
Text
in
References
Find
and
Replace
Move
/
Copy
Fields
Move/CopyFields
TheMove/CopyFieldstaballowsyoutomoveandcopyfielddata.Bothcommandsapplytoallofthereferencesthatare"show-
ing"intheselectedLibrarygroup.
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TheMoveFieldsoptionallowsyoutomovetheentirecontentsofonefieldtoanotherfieldwithinareference.Alldata,
includinganyformattingthatyouappliedtothesourcefield,ismovedtothedestinationfield.
Caution:YoucannotundotheMoveoperation.Onceyouperformthisoperation,EndNoteremovesthesourcefieldfrom
allthereferencesintheLibrarywindow.Werecommendthatyoumakeabackupcopyofyourlibrarybeforemaking
changes.
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TheCopyoptionallowsyoutocopytheentirecontentsofonefieldtoanotherfieldwithinareference.Boththesourcefield
andthedestinationfieldwillcontainthesamedata.Alldataretainsanyformattingthatyouappliedtothesourcefieldand
tothedestinationfield.
Note:TheMove/CopyFieldsfeatureisusefulwhenyouwanttomoveorcopyfielddatainasetofimported/exportedref-
erencesfromanonlinedatabase.
Tomove/copythecontentsofonefieldtoanother:
1. Determinewhichreferencesyouwanttomodify.Selectagroupandmakesureonlythosereferencesareshowinginthe
Librarywindow.
2. FromtheToolsmenu,selecttheChange/Move/CopyFieldscommand.
3. ClicktheMove/CopyFieldstab.
4. Inthedialogthatappears:
Selectthe"MoveField"radiobuttontomoveinformationtoanotherfield.
Selectthe"CopyField"radiobuttontocopyinformationtoanotherfield.
5. Usethe"From"listtoselectthesourcefieldfromwhichyouwanttomoveorcopythedata.
6. Usethe"To"listtoselectthedestinationfieldtowhereyouwanttomoveorcopythedata.
7. Selectoneofthefollowingoptions:
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Insertafterfield'stext(thedefaultoption)
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Insertbeforefield'stext
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Replaceentirefield
8. ClickMovetomoveorcopythedatafromonefieldtoanotherfieldwithineachreferencethatiscurrentlyshowinginthe
Librarywindow.ClickCanceltostoptheoperation.
WhenusingtheMoveoption,youhavethechoiceofinsertingthemovedtextbeforeorafterthedatainthedestinationfieldor
replacingtheentirecontentsofthedestinationfield.Inthelattercase,youhavetheadditionaloptionofwhetherornottomove
emptyfields.Ifyouclear"Don’tmoveemptyfields,"checkbox,thenanyreferencewithanemptyoriginatingfielddeletesthe
contentsofthecorrespondingdestinationfield(andtherebymakingitemptyaswell).Ifthisoptionisturnedon,thecontentsof
thedestinationfieldwillnotbedeletediftheoriginatingfieldisempty.
RelatedTopics:
Change
Fields
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