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COUNCIL
MEETINGAGENDA
TUESDAY,AUGUST25,2015
7P.M.
COUNCILCHAMBERS
AURORATOWNHALL
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PUBLICRELEASE
August21,2015
TOWNOFAURORA
COUNCILMEETING
AGENDA
Tuesday,August25,2015
7p.m.
CouncilChambers
1.
DECLARATIONOFPECUNIARYINTERESTANDGENERALNATURETHEREOF
2.
APPROVALOFTHEAGENDA
RECOMMENDED:
THATtheagendaascirculatedbyLegalandLegislativeServicesbeapproved.
3.
ADOPTIONOFTHEMINUTES
CouncilMeetingMinutesofAugust11,2015
pg.1
CouncilClosedSessionMeetingMinutesofAugust11,2015
(ConfidentialAttachment)
RECOMMENDED:
THATtheCouncilmeetingminutesofAugust11,2015,andtheCouncilClosed
Session meeting minutes of August 11, 2015, be adopted as printed and
circulated.
4.
PRESENTATIONS
5.
PUBLICSERVICEANNOUNCEMENTS
6.
DETERMINATIONOFITEMSREQUIRINGSEPARATEDISCUSSION
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CouncilMeetingAgenda
Tuesday,August25,2015
Page2of7
7.
ADOPTIONOFITEMSNOTREQUIRINGSEPARATEDISCUSSION
8.
DELEGATIONS
9.
CONSIDERATIONOFITEMSREQUIRINGSEPARATEDISCUSSION
10. NOTICESOFMOTION/MOTIONSFORWHICHNOTICEHASBEENGIVEN
(i) NoticesofMotion
(ii) MotionsforWhichNoticeHasBeenGiven
(a) MayorDawe
pg.82
Re: SpecialCouncilMeetingtoReviewProceduralBy-law
Number5330-11
(b) CouncillorHumfryes
pg.83
Re: TownofAuroraFinancialHealthStatus
11. REGIONALREPORT
(DeferredfromCouncilmeetingofAugust11,2015)
YorkRegionalCouncilHighlights–June25,2015
pg.84
RECOMMENDED:
THATtheRegionalReportofJune25,2015,bereceivedforinformation.
12. NEWBUSINESS/GENERALINFORMATION
13. READINGOFBY-LAWS
RECOMMENDED:
THATthefollowingconfirmingby-lawbegivenfirst,second,andthirdreadings
andenacted:
5758-15
BEINGABY-LAWtoConfirmActionsbyCouncil
ResultingfromCouncilMeetingonAugust25,2015.
pg.94
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CouncilMeetingAgenda
Tuesday,August25,2015
Page3of7
14. CLOSEDSESSION
15. ADJOURNMENT
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CouncilMeetingAgenda
Tuesday,August25,2015
Page4of7
AGENDAITEMS
(DeferredfromCouncilmeetingofAugust11,2015–Item4)
1.
EconomicDevelopmentAdvisoryCommitteeMeetingMinutesof
pg.25
June11,2015
RECOMMENDED:
THATtheEconomicDevelopmentAdvisoryCommitteemeetingminutesofJune
11,2015,bereceivedforinformation.
(DeferredfromCouncilmeetingofAugust11,2015–Item5)
2. AuroraFamilyLeisureComplexLiaisonCommitteeMeetingMinutesof
pg.30
June23,2015
RECOMMENDED:
THATtheAuroraFamilyLeisureComplexLiaisonCommitteemeetingminutesof
June23,2015,bereceivedforinformation.
(DeferredfromCouncilmeetingofAugust11,2015–Item6)
3.
LLS15-047–EffectivenessofLiquidatedDamagesClauses
pg.32
RECOMMENDED:
THATReportNo.LLS15-047bereceivedforinformation.
(DeferredfromCouncilmeetingofAugust11,2015–Item8)
4. IES15-045–CouncilMotion–PedestrianandVehicleTrafficConcerns
pg.42
intheNortheastCornerofEarlStewartDriveandPedersen
DriveIntersection
RECOMMENDED:
THATReportNo.IES15-045bereceivedforinformation.
(DeferredfromCouncilmeetingofAugust11,2015–Item13)
5. PL15-059– – UpdateonDevelopmentProgressin2CPlanningArea
pg.48
RECOMMENDED:
THATReportNo.PL15-059bereceived;and
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CouncilMeetingAgenda
Tuesday,August25,2015
Page5of7
THATinresponsetothepaceofdevelopmentinthe2CSecondaryPlanArea,
the Regional Municipalityof York be requested toadvance the timingof the
interchangeatHighway404andSt.John’sSideroad,tobeincludedwithinthe
Region’s10-yearRoadsConstructionProgram.
6.
MemorandumfromDirectorofPlanning&DevelopmentServices
pg.55
Re: AdditionalInformationtoReportNo.PL15-059–Updateon
DevelopmentProgressin2CPlanningArea(Item5)
RECOMMENDED:
THATthememorandumregardingAdditionalInformationtoReportNo.PL15-059
– Update on n Development Progress in n 2C C Planning g Area be received for
information.
(DeferredfromCouncilmeetingofAugust11,2015–Item15)
7.
PR15-023–RenamingaSectionofNokiidaaTrail
pg.57
RECOMMENDED:
THATReportNo.PR15-023bereceived;and
THATtherenamingofasectionoftheNokiidaaTrailreferredtoinReportNo.
PR15-023asthe"TimJonesTrail"beapproved.
8.
CAO15-010–VacancyControlProgram
pg.62
RECOMMENDED:
THATReportNo.CAO15-010bereceived;and
THATStaffRecruitment&SelectionPolicy38beamendedtoincludeavacancy
controlpolicyassetoutinAttachment1tothisreport.
9. PL15-068– – RequestforStreetNameApproval,EyeletInvestment
pg.66
Corp,1114WellingtonStreetEast,File: SUB-2014-03
RECOMMENDED:
THATReportNo.PL15-068bereceived;and
THATthefollowingstreetnamesbeapprovedfortheproposedroadwithinthe
approvedDraftPlanofSubdivision,FileSUB-2014-03:
CouncilMeetingAgenda
Tuesday,August25,2015
Page6of7
STREET“A”
HAMSTERCRESCENT
STREET“B”
MIKEBOSHEVSKICOURT
10. HeritageAdvisoryCommitteeMeetingMinutesofAugust17,2015
pg.71
RECOMMENDED:
THATtheHeritageAdvisoryCommitteemeetingminutesofAugust17,2015,be
received;and
THATthefollowingrecommendationsregardingItem1–ReportNo.HAC15-008
– Request t toRemove aProperty fromtheAurora Register of Properties of
CulturalHeritageValueorInterest,103HillviewRoad,beapproved:
THAT the property located d at t 103 3 Hillview w Road be removed from the
AuroraRegisterofPropertiesofCulturalHeritageValueorInterest;and
THATtheproposedelevationsaresubjecttoapprovalofPlanningStaff;and
THAT,ifthebuildingistobedemolished,aphotographicrecord,measured
drawingsand/or salvageofsignificantarchitecturalelements,beretained;
and
THAT the following recommendation n regarding Item m 2 2 – HAC15-007 – – 32
Wellington Street East, Final l Disposition n of f the “David d W. . Doan House”
DesignatedunderPartIVoftheOntarioHeritageAct,beapproved:
THATathird-partypeerreview,tobeconductedbyafirmwithexperiencein
thepreservationofheritagebuildings,besoughtbytheTownandpaidfor
bytheapplicant,withtheaddedobjectiveofdetermininghowtosavethe
frontfaçadeoftheDavidW.DoanHouse,aswasoriginallyintendedand
agreedupon.
11. MemorandumfromCouncillorMrakas
pg.77
Re: ReconsiderationofCouncil’sAugust11,2015DecisionPertainingto
MotionforWhichNoticeHasBeenGiven(a)2016HiringFreeze
RECOMMENDED:
THAT thememorandumregardingReconsiderationofCouncil’s s August11,
2015 DecisionPertainingto o MotionforWhich h NoticeHas Been Given (a)
2016HiringFreezebereceived;and
CouncilMeetingAgenda
Tuesday,August25,2015
Page7of7
THATinaccordancewithsection8.14ofProceduralBy-lawNumber5330-11,
asamended,CouncilreconsideritsdecisionofAugust11,2015,inrespectto
“Motionsfor WhichNotice e HasBeenGiven” ” (a) wherethefollowingclause
wasdeterminedinthenegativeasaresultofatievoteduetotheabsenceof
aMemberofCouncil:
“NOW THEREFORE BE IT HEREBYRESOLVED THAT TheTown n of
Auroraimplementaone-yearhiringfreezeonallnewpositionsfor the
2016fiscalyear.”
12. CFS15-036– – Canada150CommunityInfrastructureProgramGrant
pg.78
Approvals
RECOMMENDED:
THATReportNo.CFS15-036bereceived;and
THATCouncil approvetheImprovementofAurora CommunityCentreproject
72175($425,000),ImprovementtoStronachAuroraRecreationComplexproject
72221($425,000),Rehabilitationofthe Armouryproject72241 ($275,000) ) and
Improvements to Fleury Park Washroom Facility project 73242 ($150,000) ) in
advance oftheregular 2016 capitalbudget approval totakeadvantage of a
Canada150CommunityInfrastructureProgramtotalgrantof$422,100;and
THAT Council authorize e the e Town of f Aurora to enter r into o a a contribution
agreementtoreceiveatotalof$422,100infundingthroughtheCanada150
CommunityInfrastructureProgrambeingadministeredbytheFederalEconomic
Development Agency y for Southern Ontario in n support t of the following g list t of
capitalprojects:
ImprovementofAuroraCommunityCentre:
$140,300
ImprovementtoStronachAuroraRecreationComplex:
140,300
RehabilitationoftheArmoury:
91,500
ImprovementtoFleuryParkWashroomFacility:
50,000
THATtheTownshareoftheprojectbudgetsbefundedasfollows:
Project72175:Transferof$284,700fromFacilitiesR&Rreserve
Project72221:Transferof$284,700fromFacilitiesR&Rreserve
Project72241:Transferof$183,500fromFacilitiesR&Rreserve
Project72222:Transferof$100,000fromParksR&Rreserve
THAT the e Mayor and d Clerk k be authorized d to execute standardized d grant
agreements,includinganyandalldocumentsandancillaryagreementsrequired
togiveeffecttosame,subjecttothesatisfactionoftheTownSolicitor,forthefour
projects;and
THATtheTreasurerbeauthorizedtoexecuteonbehalfoftheTownanyprogress
reportsorothersuchsubmissionsrequiredasperthecontributionagreement.
TOWNOFAURORA
COUNCILMEETINGMINUTES
CouncilChambers
AuroraTownHall
Tuesday,August11,2015
ATTENDANCE
COUNCILMEMBERS
MayorDaweintheChair;CouncillorsGaertner,Humfryes,Kim,
Mrakas,Pirri,Thom,andThompson
MEMBERSABSENT
CouncillorAbel
OTHERATTENDEES
InterimChiefAdministrativeOfficer,ActingDirectorofBuilding
and By-law Services, Director r of f Corporate and Financial
Services/Treasurer,DirectorofInfrastructureandEnvironmental
Services, Director r of Legal l and d Legislative Services/Town
Solicitor,DirectorofParksandRecreationServices,Directorof
Planning and Development Services, , Manager of f Special
Projects,TownClerk,andCouncil/CommitteeSecretary
MayorDawecalledthemeetingtoorderat7:09p.m.followingOpenForum.
OnamotionofCouncillorPirrisecondedbyCouncillorHumfryes,Councilconsentedona
two-thirdsvotetoextendthehourpast11p.m.inaccordancewithsubsection3.16(b)ofthe
ProceduralBy-law.
1. DECLARATIONOFPECUNIARYINTERESTANDGENERALNATURETHEREOF
There were e no o declarations of pecuniary y interest under the e Municipal Conflict of
InterestAct.
2. APPROVALOFTHEAGENDA
MovedbyCouncillorHumfryes
SecondedbyCouncillorPirri
THATtheagendaascirculatedbyLegalandLegislativeServices,withthefollowing
additionsandtheremovalofItem9,beapproved:
CouncilMeetingAgenda
Tuesday,August25,2015
CouncilMinutesPage-1
-1-
CouncilMeetingMinutes
Tuesday,August11,2015
Page2of24
ReplacementPage2(Agendapage121)forItem10–IES15-047–Water
OperatorVacancy–Four-MonthGappingRule
Item23–LLS15-051–CanadaPostCommunityMailboxInstallationsonTown
Roadways
Item24–MemorandumfromMayorDawe;Re:ExemptiontotheTown’sSignBy-
law–2015MagnaHoedownEvent,September18-19,2015
Item25–MemorandumfromDirectorofInfrastructure&EnvironmentalServices;
Re:RemovalofItem9–ReportNo.IES15-046–AdditionalWinterMaintenance
Resources
ClosedSessionItem4–Aproposedorpendingacquisitionordispositionoflandby
theTownorLocalBoard(section239(2)(c)oftheMunicipalAct,2001);Re:Report
No.PL15-065–AgreementofPurchaseandSalefor33EricT.SmithWay
ClosedSessionItem5–Aproposedorpendingacquisitionordispositionoflandby
theTownorLocalBoard(section239(2)(c)oftheMunicipalAct,2001);Re:Report
No.PL15-066–AgreementofPurchaseandSalefor21EricT.SmithWay
CARRIED
3. ADOPTIONOFTHEMINUTES
CouncilMeetingMinutesofJuly14,2015
SpecialCouncilMeetingMinutesofJuly28,2015
MovedbyCouncillorKim
SecondedbyCouncillorPirri
THATtheCouncilmeetingminutesofJuly14,2015,andtheSpecialCouncilmeeting
minutesofJuly28,2015,beadoptedasprintedandcirculated.
CARRIED
4. PRESENTATIONS
(a) AlDowney,DirectorofParksandRecreationServices
Re:JohnWestMemorial“LeadersofTomorrow”ScholarshipAward
Mr.DowneynotedformerMayorJohnWest’swishtorecognizethosewhonot
onlysucceededacademicallybut,moreimportantly,werealsoinvolvedinschool
andcommunityactivities,volunteerism,andgivingbacktothecommunity,andto
recognizethosewhowouldimplementchange,influencedecisions,andleadus
into the future. . Mr. . Downey announced Ms. SallyFalk as the winner ofthe
inauguralJohnWestMemorial“LeadersofTomorrow” ScholarshipAward. . He
notedthatSallyisagraduateofAuroraHighSchoolandhighlightedsomeofher
manyachievements,activities,contributions,andinvolvementinthecommunity.
Mr.DowneythenintroducedMs.FalkandshewaspresentedwithherAward.
CouncilMeetingAgenda
Tuesday,August25,2015
CouncilMinutesPage-2
-2-
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