OSHA Record Keeping 
Requirements
The basics on how to stay compliant…
By:
&
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hat is an OSHA 300 Log???
A•n OSHA 300 Log is 
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O•SHA requires that most employers keep a 300 Log. 
You may keep the log on your computer or elsewhere, 
as long as you can produce a copy in the workplace 
whenever it is necessary.
R•EMEMBER
—if you are inspected by OSHA, and 
are required to keep a 300 Log, you will need to be 
able to produce a copy during inspection (or within 
4 hours of their request for the log).
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Who has to keep a 300 
Log???
Not every employer is required to keep a 300 
Log.  So, before you go through the process of 
learning how to keep one—you should find out 
if you are required to do so!
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You don’t have to keep a 300 
Log if…
. You have 10 or fewer employees (at anytime 
during the calendar year)
(include temporary and contracted workers who are 
under your direct supervision)
. You are in one of the exempt low-hazard industries 
(as determined by your company SIC code)
Even if you are exempt for one of the aforementioned 
reasons—if OSHA or the Bureau of Labor Statistics asks you 
to take part in an annual survey, you willhave to keep 
records for that year. 
or a complete list of exempt industries & SIC codes, visit: 
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REMEMBER!
R•EGARDLESS of whether or not you are 
required to keep OSHA records—EVERY 
EMPLOYER must report incidents that involve 
the 
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of 3 or more workers.
R•eports should be made to your local OSHA 
office or to 1-800-321-OSHA within 8 hours of 
learning of the incident.
Y•ou can find your local OSHA phone number at 
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hat is a recordable injury???
I•f you are required to keep OSHA records, the 
next thing you need to know is what you have to 
record.
A• recordable injury 
is:
–a new injury that is work related, or 
a– pre-existing condition which has been aggravated 
by workplace events.
I•n addition to being a “new” injury, recordable 
injuries are those that meet some
or all
of the 
Recordable injuries...
esults in Death
esults in days away from work
estricts their ability to work or requires transfer to a new job
edical treatment beyond 1
st
Aid
oss of consciousness
ignificant injury or illness diagnosed by a healthcare professional 
nd determined by that person to be work related
ental illness (if stated by a healthcare professional that it is work 
elated)
LL injuries from needles or sharps that are contaminated by 
nother’s blood or other infectious material
ork related cases of Tuberculosis
ases where a worker is removed from work under the provisions 
f an OSHA standard (ex: lead exposure)
ome injuries incurred while an employee was traveling for work 
ow to record Days Away from Work 
& Restricted/Transferred Days
•After you determine which injuries you need to record, 
you must then learn how to calculate the number of 
days away from work or job restriction/transfer.
•When calculating these totals, it is important to 
remember that you start counting 
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, the day AFTER an injury 
occurs.
Ex. 
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What doesn’t
have to be 
recorded???
C•ases involving eating and drinking food or beverages
C•ommon colds and flues
I•njuries involving blood donations
I•njuries involving exercise programs
I•njuries treated through 1
st
Aid
SHA Standard 1904.7(b)(5)(ii)
contains a complete list of what is 
onsidered 1
st
Aid.  If the treatment is not on the list, it must be 
ecorded. 
or FAQ’s on recordable injuries and pertinent OSHA standards, 
isit: 
http://osha.gov/recordkeeping/entryfaq.html
*Important*
hen filling out your 
og, you will be asked 
o check a box
ndicating the outcome 
f the injury.
t is important to read 
he directions on this 
art carefully.  One of 
he most common 
istakes people make is 
Check only ONE
of the 
outcomes for each injury!
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