Confidentiality & Retention
Y•ou should not enter employee names for sensitive 
ases (such as mental illness or injuries involving a 
ensitive body part).  This information should be kept 
eparate
and confidential
.
W• hen records are shown to anyone not authorized to 
ee them, names should be removed.
O•SHA records must be kept for 5
years following the 
ear they cover
I•f you sell your business, be sure to transfer OSHA 
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Utilize Your Employees…
E•stablish a reporting system that your employees 
know how to use.
T•his will make your job of reporting injuries and 
illnesses much easier.
IMPORTANT
:
Remember to record injuries for temporary and contract 
workers, if they are on your payroll and you supervise their 
work.
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Hypothetical(s)…
he following 5 slides demonstrate hypothetical injury 
and illness scenarios.  Given what you’ve just learned, 
fill out the OSHA 300 Log for each scenario.  After 
you are finished you can check your answers on the 
“Answers” slide.  Keep in mind the section on 
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o complete the following hypothetical(s) you will need an OSHA Form 300.   
You can access the excel version of this form at the link below, or use a hard 
copy version of the form. To utilize the following link, you will need access to 
the internet. )
OSHA Recordkeeping Forms
(Excel)
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#1
J•anuary 15th
B•ob Johnson, a welder, passed out at his 
station and did not come‐to until 5 minutes 
later.  Bob was taken to the emergency room 
and the doctor  determined that he passed 
out from heat and dehydration.  The doctor 
ordered him to take the following day off work 
to rest and get rehydrated.
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#2
A•pril 30th
K•im Casey, driver, was loading a truck and fell 
off of the loading dock.  The fall caused her to 
sprain her wrist.  The doctor gave her a brace 
and ordered her not to drive for a week (5 
days).  Her employer gave her some 
administrative duties to do for that week. 
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#3
M•ay 21
st
M•ark Smith, a painter, was working at his 
station.  He took off his eye protection 
momentarily and paint  got into his eyes.  He 
immediately went to an eyewash and rinsed 
both eyes until they were clean.
#4
J•uly 17
th
M•ary Wilson, administrative assistant, cut her 
hand on a paper cutter while sitting at her 
desk.  After an hour, the bleeding hadn’t 
stopped and she went to the doctor.  She had 
to get 5 stitches.  She came back to work the 
next day.
#5
O•ctober 5th
J•ohn Young, warehouse supervisor, was 
helping to load boxes onto a truck when he 
felt a pop in his back and couldn’t stand 
upright.  He was taken to his doctor, who gave 
him a back brace to wear while working and 
told him to take the following day off, to rest 
his back.
ANSWERS…
or explanations of the answers, see the next slide.
EXPLANATIONS of ANSWERS
1. Loss of consciousness is a recordable injury, and 
Bob also had days away from work which had to 
be documented.
2. Kim’s injury required more than first aid 
treatment.  She also had 5 days of job 
restriction.
3. The use of an eye wash is considered 1
st
Aid and, 
therefore, is not recordable.
4. Mary’s injury required more than 1
st
Aid, 
therefore it was recordable, however she didn’t 
require time off or a job transfer so it goes 
under “other recordable cases”.
5. John’s injury required him to take a day off of 
work, therefore it was recordable.
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