Adding Text, Callouts, Highlights, and Shapes
Addingtext,callouts andhighlighting text is another wayto draw attention to
content withinyourdocument. These editingtools are convenientlylocated on the
PDF Converter7toolbar
Trythis outyourself!
Step1.Openup a PDFfile.
Step2.Experiment with the variousediting tools usingthe
toolbarbuttons.Note that the Highlight tool is actually multi-
functional. Clickingthe drop downoptionnext to it allows youto
use a Underline orCross-Out tool instead.
Step3: Right-clicking on yourannotations will bring upa
Properties dialog box allowing you to adjusttheattributes ofthe
annotation.
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Touching Up Text and Objects -Text
PDF Converter7provides two main
tools foreditingcontent withina PDF
document; The TouchupText tool for
editingtextual content,and the
TouchupObject tool forediting
images,graphs andotherelements
within the document. Diana will be
able to use thisfeatureto modify
words, sentences, andentire
paragraphs inhermaterial before she submits it to herclient.
Trythis outyourself!
Step1.Openup a PDFfile.
Step2.Click onthe TouchupTextTool icon.
Step3.Click withinthedocument to select a blockof text*.At
this point, you canmodify the text.
Step4.Useyour mouse to highlight some text. Right-click the
highlightedtext and select Properties.
Step5.Usethe Text tab to change thefont,size,andcolor.
Step6.Close the propertiesboxand view your text changes.
*Note:IfyourfileisanImageOnlyPDF,whenyouopenyourfileinPDFConverter7,theAuto
Detectboxwillappearandyoumustselect “Make e thisdocumentfullysearchableandeditable”to
make thisaPDFNormalfile toenableyoutousethe“TouchupTextTool.”
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Touching Up Text and Objects -Objects
Forobject editing, Diana canuse the
TouchupObject tool. This will allow herto
change attributesof anygraphical content
inher documents.
Trythis outyourself!
Step1.Openup a PDFfile that has at least one graphic
containedinit.
Step2.Click onthe TouchupObject Tool icon.
Step3.Click withinthedocument to select a graphic*.
Step4.Right-clickthe highlightedgraphic andselect
Properties.
Step5.Usethis menuto modify
properties ofthe graphic.
*Note:IfyourfileisanImageOnlyPDF,
whenyouopenyourfileinPDFConverter7,
theAutoDetectboxwillappearandyoumust
select “Make e thisdocumentfullysearchable
andeditable”tomake thisaPDFNormalfile
toenableyoutousethe“TouchupObject
Tool.”
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Section 2.5 - Comparing Documents
Now that Diana’s team hasreturnedall theirfeedback on theproject, she is going
to use PDF Converter 7to compare versions ofthe documents anddecide whichof
the recommended changes to make.
Dianaalso wants to compareher
documentwithsome of theoriginal
Microsoft Worddocuments thatshe
usedwhen she began herproject.
Document comparison tools provide
afast andeasy mechanismfor
identifyingdifferencesbetween two
versionsof a document.Optionscaninclude side-by-side comparisonsor
combinedviews as well as PDFto PDF andPDFto Wordcomparisons.
PDF toPDF Comparison
Follow the procedure below to compare two PDF files.
Trythis outyourself!
Step1.Opena PDF file.
Step2.Editsome text and move some graphical objectswithin
the documentas describedin the last sectionof this document
and save the document as a new file.
Step3.Click onthe Document menuand select Compare
Documents.
Step4.Usethe browse buttons to select the older andnewer
versionsof the document forcomparison.
Step5.Ensure View visual and text differences isselectedand
that Side by Side comparisonis selected. Click OK to see results.
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PDF toWord Comparison
Follow the procedure below to compare a PDFanda Microsoft Worddocument.
Trythis outyourself!
Step1.Open a PDF file.
Step2.Click onthe Document menuandselect Compare
Documents.
Step3.Use the browse buttonto select boththe PDF andWord
documents for comparison.
Step5.Select CombinedcomparisonfortheReport type.Then
click OK.
Step6.Youwill see the ConverterAssistantwindow popup.
Select Convert > All Files.
Step7.The resulting comparisonwill appear inMicrosoft Word,
identifyingthe differences between the two documents,byusing
Word’s TrackChanges feature.
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Section 2.6 - Working with Forms
PDF Converter7provides a variety ofform fields andform controls that can be
addedto PDF documents in orderto create customizedForms.
Additionally,PDF Converter7 offers FormTyper functionality
whichwill convert static orscannedforms into fillable,
editable PDFforms thatcanbe savedandemailed.
Using FormTyper
Diana’s project involves a numberofformsthe client has sent beforethefinal
material can be accepted.For someof these forms, she canuse the single-click
function withinthe application,called FormTyper.
Trythis outyourself!
Step1.Open a static image PDFform.
Step2.Select Forms andchoose the FormTyper option.
Step3.The FormTyperutility is launchedandthe static PDF
formis convertedinto a fillable PDF form.
Step4.The FormTyperutility will intelligently recognize all of
the PDF image’sformfields.Trydouble-clickingonseveral of
themto bringup the Text FieldProperties dialogbox.You can
use this configurationto rename thefield, select the text to
appearwhen someone hovers theirmouse over the field,as well
anumberofother fieldattribute.
Step5.Click the Close buttonandSave yourdocument to
createthe fillable form.Reopenthedocumentandverifythat
yourformfunctions properly.
CreatingForms Manually
You have just seen how by usingthe FormTyperutility you
canquickly create basic formsat the touchofa button. You
canalso create manually fields ona PDF image.TheForms
menuoptionprovides a number oftools for creating:
 Buttons
 Check Boxes
 Radio Buttons
 Combo Boxes
 Lists
 Text Fields
 Digital Signature Options
Trythis outyourself!
Step1.Open a new static image PDF form.
Step2.Select Forms andchoose the Text FieldTool option.
Step3.Highlight a regionofthe document where it wouldbe
appropriate to addan additionaltext field.
Step4.Usethe Text FieldProperties dialogbox,specifically the
Options tabto design asample text fieldbox.
Step5.Whencomplete, click Close,andSave yourdocument.
Section 2.7 - Publishing PDF Content
To create a professional andfinished PDF, Diana can addadditional items like
headers andfooters to herdocuments.In thissection we will discuss:
Headers andFooters
AddingPage Numbers / Dates
BatesStamping
Headers and Footers
Diana’s may needto include headers andfooters onsome ofthe pages of her
material.Follow the procedure below to see how she didit!
Trythis outyourself!
Step1.With a multi-page PDF document open,select
Document > Header andFooter> Add Headerand Footer.
Step2.Use the dialogboxthat appears to create a header of
yourown design andapply it to just the first few pages of your
multi-page document. Use the Macros option to include
automaticpage numbering/dates withinyour header.Whenyou
are donecreatingit,clickthe Create button to save it for future
use.
Step3.Click OK to applyyour new header to yourdocument.
Bates Numbering
Bates Stampingis a procedure usedprimarily inlegal,medical,
andbusiness areas to uniquely identify each page in a set of
documents. The stampappears as a header orfooteronspecific
pages andcancontainadditional information.Since youare
already familiarwith usingthe Header andFooter utility,you
already know most ofwhat youneedto know!
Trythis outyourself!
Step1.With a multi-page PDF document open,select
Document > Bates Numbering> Add.
Step2.Select the file youwould like to work with. Youcan
choose to includethe current document orclickthe AddFiles
button to stampotherdocuments.
Step3.Youshould notice that the Macros optionis alreadyset
to BatesStamp. Clickthe Settings buttonright nextto wherethe
Macros buttonis.
Step4.Specify thePrefix, Suffix,and Page Numbering Scheme
for yourstamp andclick OK.
Step5.Click Insert Macro.
Step6.Ifyouwouldlike to savethese settings so they can be
appliedto future documents, click onthe Create button at the
topofthe box,name yourscheme, andclick OK.
Section 2.8 - Protecting PDF Information
PDF Converter7canhelpbusinessesin any industry withproductivitytools and
otherfeatures.Thereare additional functionsof the applicationthat address the
securityconcerns around versioning,personal data, andproprietary information.
Redaction
Before sending their material back to Diana’s
team,her client usedthe redaction tool in PDF
Pro Office to remove any personally
identifiable informationfrom the examples
they sent.
Trythis outyourself!
Step1.Open a PDF file withinPDF Converter 7.
Step2.Click onDocument > Redaction> Mark Redaction.
Step3.Highlight a sentence orparagraphinyour document.
Hoveringoverthis area will display a preview ofhow the area
will look whenthe redactionis applied.
Step5.Click onDocument > Redaction> ApplyRedaction.
Step6.Use the Applydialogboxto decide how to remove the
content beneath yourredaction. When complete,select Apply.
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