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What if you can’t find some advanced 
f
i ? “Add i ”
functions?  “Add‐ins.”
ns.”
•Advanced functions are part of the ANALYSIS TOOLPACK in 
Excel.  They are “Add‐Ins.”
–Add‐ins are actually macros and functions written in VBA, 
and“compiled”(youcanusethembutcan’treadilyaccess
s
and  compiled  (you can use them but cant readily access 
 access 
 
the code).
–Some Add‐ins are available commercially (e.g. @RISK or 
CrystalBallorS Plus)
Crystal Ball or S‐Plus).
us).
.
–Once you know VBA you can write your own 
–Some Add‐Ins are provided by Microsoft but have to be 
activated.
© 2010 S. Malpezzi
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“Add‐ins.”
Activating  Add ins.
s.
•In 2003, TOOLS, ADD‐INS, then check off the Add‐ins you 
desire.
•2007, HOME tab (top left corner), EXCEL OPTIONS, ADD‐INS; 
‐INSbuttonatthebottom.
then go to to the MANAGE ADD INS button at the bottom.  
 bottom.  
 
Then check off the Add‐ins you need.
•Of readily available Microsoft Add‐ins I recommend you check 
off ANALYSIS TOOLPACK, ANALYSIS TOOLPACK‐VBA, and 
 and 
 
SOLVER.
© 2010 S. Malpezzi
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“IS” functions.
Other Useful Functions:   IS  functions.
ons.
•ISBLANK(cellref.):isacellblank?
ISBLANK(cell ref.): is a cell blank?
lank?
•ISERROR(cell ref.): does a cell return an error?
•ISNUMBER(cellref): does acellcontainanumber?
ISNUMBER(cell ref): does a cell contain a number?
number?
•ISTEXT(cell ref): does a cell contain text?
And five other variations on the theme (see online 
online 
 
help).
© 2010 S. Malpezzi
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A common problem in proformas (and other 
models)
)
•Sometimes we want to enter a value of a variable that will remain 
constant for all years or periods.
s.
–EG inflation rates, mortgage rates, vacancy rates…
•But sometimes we want to override the default value.
What if inflation takes off? What if we have a variable rate mortgage?  
What if vacancy rates are falling as our property leases up, or rising as 
the market tanks?
Two‐part solution:
n:
–Set up a data entry form that allows you to enter an initial rate, that 
you can choose to override for one or more periods.
When using the variable, combine IF and ISBLANK functions to use 
to use 
 
entered values, or default if no value entered.
© 2010 S. Malpezzi
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Example: two ways to enter an inflation 
adjustment
t
•(1) Default inflation rate for a given line item (Column I of 
( )
g
(
spreadsheet fragment in next slide)
•(2) Inflation rate for a given year for a given line item
If (2) is entered, that entry overrides the default in (1)
•This example: inflation adjustments for various rents or 
expenses.  But this structure can be used for any variable that 
le that 
 
might be assumed constant for all periods, or alternatively 
might vary year by year (e.g. vacancy rate, mortgage rate…)
© 2010 S. Malpezzi
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Setup for inflation adjustment: input data
data
When cell is blank, will default 
,
to value in Col. I of this row:
When NOT blank, value in this cell
s cell
overrides value in Col. I
© 2010 S. Malpezzi
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Now use data from previous slide in formulae
© 2010 S. Malpezzi
Another Design Decision: when to start another 
worksheet?
?
•Dowestick witha one‐sheetmodel,orputinputson
Do we stick with a one sheet model, or put inputs on 
nputs on 
 
one page, the cash flow model on a second page, 
outputs on a third?  Depends.
•Example: what if we develop a building, instead of 
purchasing a completed building?
© 2010 S. Malpezzi
Charting Style
e
•Keepitsimple:avoid3‐D liketheplague
Keep it simple: avoid 3 D like the plague
 plague
•Keep backgrounds uncluttered, and white
’sxeroxed?
How will this look when its xeroxed?
roxed?
•Use simple, widely available fonts (Arial or Times 
Roman)
•Limit use of “boxes”
•Simpleorientationisusuallybest
Simple orientation is usually best
© 2010 S. Malpezzi
After Tax Cash Flows
3000000
4000000
0
1000000
2000000
0
1
2
3
4
-2000000
-1000000
0
1
2
3
4
-3000000
© 2010 S. Malpezzi
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