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Note
: There are 2 ways/methods to convert a Microsoft Office Access 2003 to PDF file,
“Convert to Adobe PDF” and “Print to PDF”.
5.1.2a “Convert to Adobe PDF” method: 
Note
: If you are using an older version of Microsoft Office Access or Adobe
Acrobat 5.0 or older, please follow the instructions on page 65, “Print to PDF”.
From the main menu, click on Adobe PDF ,Convert to Adobe PDF or click
on           .
The Save Adobe PDF File As window pops up.  Enter the name you want in
the File Name field, then click on              .
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A series of popup windows show the conversion status.
When the conversion is completed, the Microsoft Office Access 2003 database
(tables, report, forms, queries, etc.) is converted to a PDF document and
Adobe Acrobat Professional (or Adobe Acrobat Reader) may launch
automatically with the new PDF document.
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5.1.2b “Print to PDF” method:
Note
: Remove all hyperlinks to other electronic files or Web sites unless the
document includes a disclaimer that the hyperlinks are either inoperable or are not
essential to the filing.
From the main menu, click on File  , Print.
The Print window pops up.  Verify that the Printer Name is set to Adobe PDF
in the dropdown menu.
Click on                to bring up the Adobe PDF Document Properties window. 
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Click on the Adobe PDF Settings tab and change the following settings:
• Change the Default Settings to NRC-10CFR1 ( the default profile created in
Section 4.1).
• Uncheck Do not send fonts to “Adobe PDF”.  Uncheck Add Document
Information.
This will ensure that the fonts are embedded and exclude document’s
Properties information.
Click on             .  The Print window reappears.  Click on              to start the
conversion process.
The Save Adobe PDF File As window pops up.  Enter the name you want in
the File Name field, then click on              .
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The Creating Adobe PDF window shows the conversion status.
When the conversion is completed, the Microsoft Office Access 2003 database
(tables, report, forms or queries, etc.) is converted to a PDF document and
Adobe Acrobat Professional (or Adobe Acrobat Reader) may launch
automatically with the new PDF document.
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5.1.3 # MS-Office Excel 2003
Important
: If you haven’t done so, follow the instructions in Section 4.1, “Setting up
and configuring Adobe Acrobat Distiller/PDFMaker and setting preferences”, to create
an Acrobat Distiller/PDFMaker profile. 
*** Please make sure all the sensitive/unwanted text or images are completely removed before
proceeding any further.
Launch Microsoft Excel (either on the desktop or from Start , Programs ,
Microsoft Office , Microsoft Office Excel 2003).
Verify that the Microsoft Excel conversion settings match the profile you created in
Section 4.1 by going to the main menu and clicking on Adobe PDF , Change
Conversion Settings.
Note
: Do so once and then leave the settings alone unless you want to use other
settings.  When you have configured and saved the Acrobat PDFMaker settings, start
the conversion process on page 71 of this section.
Like Microsoft Access, Microsoft Excel gives you another option, Convert Entire
Workbook, which is not discussed in this guidance document.
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The Acrobat PDFMaker window pops up. 
Under the Settings tab, in the Conversion Settings field of the PDFMaker
Settings section, click on the dropdown arrow and select the profile you have
created (i.e., “NRC-10CFR1").  Uncheck Convert Document Information.
Leave the configurations under the Security tab as they are.  Click on              .
Note: If you want to convert the entire workbook, follow the instructions below. 
Otherwise skip to page 89.
From the main menu, click on Adobe PDF  and select Convert Entire Workbook.
Click on Adobe PDF from the main menu again.  There is a check mark (U) in front
of the Convert Entire Workbook option.
Follow the steps below to convert a Microsoft Office Excel 2003 spreadsheet to PDF.  
Launch Microsoft Excel (either on the desktop or from Start , Programs , Microsoft
Office , Microsoft Office Excel 2003).
Open an Excel spreadsheet by going to the main menu and clicking on File , Open.
The Open window appears.
Select the Microsoft Excel spreadsheet you want to convert to PDF and click on                 
.          
Note
: Remove all hyperlinks to other electronic files or Web sites unless the
document includes a disclaimer that the hyperlinks are either inoperable or are
not essential to the filing.
Note
: There are 2 ways/methods to convert a Microsoft Office Excel 2003 to PDF file,
“Convert to Adobe PDF” and “Print to PDF”.
5.1.3a “Convert to Adobe PDF” method: 
Note: 
If you are using an older version of Microsoft Office Excel or Adobe
Acrobat 5.0 or older, please follow the instructions on page 74, “Print to PDF”.
From the main menu, click on Adobe PDF ,Convert to Adobe PDF or click
on          .
The Save Adobe PDF File As window pops up.  Enter the name you want in
the File Name field, then click on              .
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