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STLCC-CPLS;Morrison 4/12/2012 
Page 1 
Export Outlook Contacts/Distribution List to Excel 
Prepared by: Bob Morrison 
FVCC, Instrumentation Specialist 
March  2009 
Email (Outlook) Distribution List 
Excel  
Excel Database with Email Addresses 
Import Excel Addresses to Outlook Contacts 
Share Outlook Contacts with another Outlook User 
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STLCC-CPLS;Morrison 4/12/2012 
Page 2 
Export  Outlook Distribution/Contacts : List-File-Save-as-Location.txt   
1. In Outlook, View Distribution List 
in Contacts folder 
2. Select File, then Save-as and file 
the list as .txt file on your server 
or C: drive  
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STLCC-CPLS;Morrison 4/12/2012 
Page 3 
Edit in Notepad to remove all but firstname lastname email   
1. Select .txt file and Open in 
Notepad or Wordpad 
2. Delete header information and 
edit the file if necessary to 
contain Firstname, Lastname, 
and Email address separated by 
at least one blank  
3. File  Save when finished and exit 
Notepad 
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STLCC-CPLS;Morrison 4/12/2012 
Page 4 
Excel Import Contacts: Open Excel DB-Data tab-From text-Locate .txt file 
1. Open a Excel File to a blank 
sheet where you want the names 
and email addresses to be 
stored.  
2. Use the Data Tab, From Text, 
then locate the .txt file where 
your edited names and 
addresses were stored 
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STLCC-CPLS;Morrison 4/12/2012 
Page 5 
Excel Import Contacts: Excel-Import Wizard- Select Next    
1. An Excel Import Wizard will open 
a window displaying the basic 
contents of your selected .txt file 
with distribution data.  
2. Select  Delimited and Next  
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STLCC-CPLS;Morrison 4/12/2012 
Page 6 
Excel Import Contacts; Add  Space Delimiter then Next    
1. Clock box by Space to indicate 
values in your .txt file are 
separated by a blank space, then 
Next  
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STLCC-CPLS;Morrison 4/12/2012 
Page 7 
Excel Import Contacts: Select or use first row/column, to finish select OK    
1. Select an Open Row and Column 
for the imported data to be 
placed, then OK  
STLCC-CPLS;Morrison 4/12/2012 
Page 8 
1. Data from your .txt file with 
Firstname, Lastname, Email has 
been imported to Excel 
2. Rearrange columns as needed 
and then file-save your new 
Excel database 
Importing Excel Addresses to Outlook Contact 
Distribution List  
STLCC-CPLS;Morrison 4/12/2012 
Page 9 
Email (Outlook) Distribution List 
Excel Database with Email Addresses 
STLCC-CPLS;Morrison 4/12/2012 
Page 10 
Import Excel Email Addresses to Outlook :Define Name Field   
1. You must use the Formula Tab and 
Define Name to identify the range of 
names and addresses to import  
2. Sweep the columns, Define Name, 
then Enter a name,  
3. Save Excel file with this field 
identified and close/exit Excel.  
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