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Converting Access / Excel Database to Winisis  
---------------------------------------------------------------------------------------------------------- 
K Rajasekharan
*
& K M Nafala
**
Abstract 
The basic objective of this manual is to help the conversion of Access /Excel database into 
Winisis. All essential steps are provided with screenshots. The web address of the location of 
the conversion software db3iso is also provided as footnotes. 
Objective  
The purpose of this article is to help you to convert an Access/Excel database (.xls) 
in to Winisis (.iso) with db3iso
1
software.   db3iso is a free software tool used for this 
purpose. 
Converting Access database to Excel 
If the original database is an Access database (.mdb), it need to be converted into 
Excel  database  which  can  be  further  converted  into  Winisis  database.  Access 
database can be converted into Excel by normal export/import process. Then the 
Excel database needs to be converted to Winisis database. 
Excel to Winisis 
The sample Excel database used here to show the conversion from Excel to Winisis, 
contains the following fields 
Name of GP 
Post Office 
Block 
District  
Pincode 
The Excel database with .xls extension needs to be converted into .dbf format by 
saving it as dBaseIII file.   Open the Excel database as follows: - 
http://library.wur.nl/isis/db3iso.com
*   Librarian, Kerala Institute of Local Administration, Mulagunnathukavu – 680 581 
** Library Computer Operator, Kerala Institute of Local Administration, Mulagunnathukavu,Thrissur  
1
Db3iso is available at  
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Figure 1 Open the Excel Database 
Save as Excel database as dBaseIII file.  (File ⇒ Save As) 
Figure 2   
Figure 3  
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In the above screen select Save as type as DBF 3(dBASE III), give a name to the saved 
file and click the Save button. Then you will get .dbf file in the selected location. 
After converting Excel  into dBaseIII format, convert  it into .iso format  by  using 
db3iso programme. The downloaded file would look as follows: - 
Double click the program to open the db3iso programme. 
Double click to 
open 
Then the following screen would appear: - 
Figure 4 Open the db3iso Programme 
Now select E for Export to dbf file and you will get the following window. 
Figure 5 
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Then provide the dBase III name (address.dbf), output .iso file name (address.iso) and 
press Enter, when the records will be exported.  When the export is completed, type 
X to close the window. 
When the database conversion is over, create a new Winisis database exactly with 
following fields: - 
Name of GP 
Post Office 
Block 
District  
Pincode 
To create the Winisis database, open the Winisis programme as follows. 
Figure 6 Opening the Winisis Program 
To create a new database, click Database ⇒ New. 
Figure 7 Creating a New Database 
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Give a name to the database (addres), and click Ok button. 
Figure 8 
Enter your Tag number of field, Name of field and click the Add button. Add all 
fields one by one as above. Then click on the Green Arrow button and you will get 
the following screen.   
Figure 9 Selecting the Fields for Data Entry 
Click here to add fields 
Click here to continue 
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Click Green Arrow button. 
Figure 10 
Click Yes to launch print format assistant. 
Figure 11 
Select an appropriate print format and click Ok button.  
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Figure 12 Print Format 
Click on the Green Arrow button. 
Figure 13 
Click Yes to launch dictionary assistant. 
Figure 14 Selecting the Indexing Technique 
Select the fields, which you want to add dictionary and choose the Technique as      
4-byword and click Ok button. 
Figure 15 
Click the Terminate button. 
Figure 16 
Click Yes to continue.  
Fig Database Creation is Completed 
Click Ok button. 
When the database creation is over, open the .mst file as follows: - 
Figure 17 Open the Database  
Select the .mst (address.mst) file and click Ok button. 
Fugure 18 
To import the .iso file into Winisis, click Database ⇒ Import as in the above screen. 
Figure 19 Select the .iso file to Import 
Select the .iso (address.iso) file and click Ok button, you will get the following 
screen. 
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