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How to Perform a Scan (for Windows Users)
61
4.
Select a profile to be executed after scanning.
Select a profile using either of the following:
• [Profile] drop-down list in the ScanSnap setup dialog box
• Left-Click menu
5.
Load the document into the ScanSnap.
For details about how to load the document into the ScanSnap, refer to "Loading Docu-
ments" (page 28).
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How to Perform a Scan (for Windows Users)
62
6.
Press the [Scan] button on the ScanSnap.
Scanning is started.
The [Scan] button on the ScanSnap blinks blue during the scanning operation.
The following dialog box appears to indicate the scanning status.
When scanning is complete, a selected action or interaction with another application 
starts.
By default, the [Scan] button settings are set to [Duplex Scan (Double-sided)].
With ScanSnap Manager, you can switch the [Scan] button settings to [Simplex Scan 
(Single-sided)] mode. For details, refer to "Changing Scanning Settings" (page 64).
You can start scanning from the Right-Click Menu.
For details, refer to "Right-Click Menu" (page 52).
Do not connect or disconnect the ScanSnap and other USB devices during the scan-
ning operation.
Do not close the ADF paper chute (cover) during the scanning operation.
Do not switch users during the scanning operation. Doing so cancels scanning.
By default, documents are scanned on the following settings: [Image quality: Auto], 
[Color mode: Auto Color Detection], [Scanning side: Duplex Scan].
For details about how to change the settings of scanning, refer to "Changing Scanning 
Settings" (page 64).
Before scanning documents of printed or handwritten text, on the ScanSnap setup dia-
log box, select the [Scanning] tab → the [Option] button → the [Setting for text only doc-
ument] check box.
Application that starts after scanning varies depending on which option is selected on 
the [Application] tab in the ScanSnap setup dialog box. For more information, refer to 
the ScanSnap Manager Help.
The scaling factor of the scanned image data may vary slightly from the document size.
When either ScanSnap Organizer, CardMinder, or Rack2-Filer (bundled or sold sepa-
rately) is started and becomes active, the ScanSnap automatically interacts with the 
active application, and the settings for the application are used for scanning. Automatic 
interaction is disabled when the application is not active or exited.
For details about automatic interaction, refer to "Automatic Interaction with Applica-
tions" (page 81).
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How to Perform a Scan (for Windows Users)
63
■ Finishing ScanSnap Operation
Exiting ScanSnap Manager
Select [Exit] from the Right-Click Menu.
In most cases, ScanSnap Manager does not need to be exited.
Disconnecting the ScanSnap
1.
Close the ADF paper chute (cover) to turn off the ScanSnap.
The [ScanSnap Manager] icon on the taskbar changes from 
to 
.
2.
Disconnect the USB cable from your computer.
3.
Disconnect the power cable from the AC outlet. 
You can no longer use the ScanSnap after exiting ScanSnap Manager.
Select the [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap 
Manager] to start up ScanSnap Manager.
The ScanSnap is turned on/off in conjunction with the computer or opening/closing of the 
ADF paper chute (cover). Ordinarily, you can forget about turning on/off the ScanSnap 
being connected to the computer.
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Setting the ScanSnap (for Windows Users)
64
Setting the ScanSnap
This section describes how to change and save scanning settings, automatically interact with 
applications, and about dialog boxes displayed during scanning.
■ Changing Scanning Settings
To change scanning settings for the ScanSnap, use the Right-Click Menu.
The following describes how to change the settings.
1.
Open the ScanSnap setup dialog box.
Select [Scan Button Settings] from the Right-Click Menu.
The ScanSnap setup dialog box appears.
You can also display the ScanSnap setup dialog box by double-clicking the [ScanSnap 
Manager] icon 
or simultaneously pressing the [Ctrl], [Shift] and [Space] keys on the key-
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Setting the ScanSnap (for Windows Users)
65
2.
Click the [Detail] button to switch to the detail view mode.
3.
Change scanning settings on each tab on the ScanSnap setup dialog 
box.
The following items can be changed on each tab:
For details, refer to ScanSnap Manager Help.
• [Application] tab
− Application to be used with the ScanSnap
• [Save] tab
− Folder in which scanned image data are saved
− File name used for saving scanned image data
• [Scanning] tab
− Scan mode
(Which image quality to scan with, color, gray or black-and-white, simplex or 
duplex, enable or disable [Setting for text only document], [Allow automatic blank 
page removal], [Correct skewed character strings automatically], [Allow automatic 
image rotation], [Set the document with its face up], and [Continue scanning after 
current scan is finished].)
The display status of the ScanSnap setup dialog box when previously opened is saved. 
For example, if it was closed in detail view mode, the dialog box is displayed in detail 
mode the next time you open it.
Outline view
Detail view
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Setting the ScanSnap (for Windows Users)
66
• [File option] tab
− File format of a scanned image data (*.pdf, *.jpg).
− Whether to text recognize a marked character string on the scanned image data 
and set the character string as a keyword for the PDF file.
(Whether to text recognize only the first marked section or all marked sections to 
be added as keywords, and in which language to text recognize.)
− Whether to text recognize character strings in the scanned image data to convert 
the PDF file to a searchable PDF file.
(Whether to convert all pages or the first page only, and in which language to text 
recognize.)
− Whether to include all scanned image data in a single PDF file, or create PDF 
files, each of which includes a preset number of pages.
− Whether to password-protect the created PDF files.
• [Paper] tab
− Paper size of the document to be scanned.
([Paper size] and [Carrier Sheet Settings])
− Whether to detect multifeed.
• [Compression] tab
− File size of scanned image data (compression rate).
4.
Click the [OK] or [Apply] button.
Scanning settings are changed.
Settings for scanning vary depending on the scanning method.
For details about items that can be set, refer to "Setting Items With/Without Quick Menu" 
(page 361).
If the [Scan] button on the ScanSnap is pressed while the ScanSnap setup dialog box is 
displayed, the dialog box is closed and scanning is started. In this case the contents 
being set are saved, and used for scanning.
However, if the [Scan] button on the ScanSnap is pressed while dialog boxes other than 
the ScanSnap setup dialog box are displayed, scanning will not start.
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Setting the ScanSnap (for Windows Users)
67
■ Saving Scanning Settings
You can define up to 20 sets of preferences called profiles for scanning in the Left-Click Menu.
Only by clicking the [ScanSnap Manager] icon 
, you can easily retrieve and use the saved 
profiles.
Once the frequently used scanning settings are saved as profiles you do not have to open the 
ScanSnap Manager dialog box to change settings every time you scan documents. You can 
switch to an appropriate profile with simple point and click operations.
The following explains the operations.
The descriptions below apply to scanning operations when the Quick Menu is not used
.
Only a single profile can be saved for the case when the Quick Menu is used for scanning. For 
details about how to change profiles, refer to "Changing Scanning Settings" (page 64).
Left-Click Menu
Setting the ScanSnap (for Windows Users)
68
Saving Profiles
1.
From the Right-Click Menu, select [Scan Button Settings].
The ScanSnap setup dialog box appears.
2.
Clear the [Use Quick Menu] check box.
This function is not available when the [Use Quick Menu] check box is selected.
Setting the ScanSnap (for Windows Users)
69
3.
Change scanning settings on each tab on the ScanSnap setup dialog 
box.
For details about each tab, refer to ScanSnap Manager Help.
4.
Select [Add Profile] from the [Profile] drop-down list.
The [Add new profile] dialog box appears.
Setting the ScanSnap (for Windows Users)
70
5.
Type in a profile name, and then click the [OK] button.
The new profile name appears in the [Profile] drop-down list.
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