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Chapter3:ManagingTextDocumentsWithWriter
Examplenumberedlistwithsublevels:
1 Lineone
2 andlinetwo.Ifoneentersareturnthenextthenewparagraphwillautomaticallybe
numbered3.PressingaTabatthispointincrementsthelistsublevel,indentsandchanges
thenumberto1atwhichpointonecanaddtext.
1. andnowthereisasublevelofline2.Todecrementthesublevelofalistparagraph,
putthecursoratthebeginningoftheparagraphtextandpressShift ­Tab.
Theabovelistisnotnumberedasfullyasitmightbebutservesasanexample.Normallythe
fullnumberofthelastlineshouldindicatethesublevelas2.1aswell.Todothisapply
Format>BulletsandNumbering>Outlinetothatlevel.ThiswillbereflectedinFormat
>BulletsandNumbering>Options.
OutlineNumbering
ChooseTools>OutlineNumberingtonumberheadingsautomatically.Bydefault,the
ParagraphStyle“Heading1”isassignedtothehighestlevelofOutlineNumbering.
Forcustomparagraphstylesthatshouldbeused,applythesestylesinthisdialogueoneach
individuallevel.
Note:IfaNumberingStyleisselectedfromtheNumberpull­downlist,thenallparagraphsinadocumentthat
havethe“Heading1”formatwillhaveconsecutivenumbersplacedinfrontofthem.
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Chapter3:ManagingTextDocumentsWithWriter
Withrespecttocustomstyleswherethereis,currently,aParagraphStyle“Head1”thatis
usedforheadingsatlevel1.
1. IntheLevellistboxselect1
2. IntheParagraphStylepull­downlistselectHead1.
3. ClickOK.
Now,allparagraphstowhichHead1isappliedwillbelistedintheNavigatorunder
“Headings”.
RememberthatchapterscanberearrangedtheintheNavigator(seethesectiononthe
Navigator)whenchangingtheirorderortheirplacinginthehierarchy.Usingthisfeaturealso
updatesthenumbering.
ClickononeoftheiconsPromoteChapter,DemoteChapter,PromoteLeveland
DemoteLevel,or
MovethechapterheadingintheNavigatorusingthemouse.
Theresultisthatnumberingofallaffectedchaptersisadjustedautomatically.
AutomaticBulletsandNumbering
WriteralsoautomaticallyrecognizesbulletsandnumberingduringentryifFormat>
AutoFormat>WhileTypingwaspreviouslychosen.NumberingthatusesRomannumerals
isalsorecognizedandcontinued.
Note:Alistcanstartwithanyvalue:e.g.,itdoesnothavetobeginwith
I
.
Astep­by­stepexamplewithRomannumerals:
1. EnterI.(withaperiodafterit),alsofollowedbyaspaceandtext.Arightparenthesismay
alsobeusedasasubstituteforaperiod.
2. PresstheEnterkeytocreateanewparagraph.
3. ThenewparagraphwillbeginwithII.,i.e.,theRomannumeralfortwo.
4. Entersometext,presstheEnterkeyandthenextparagraphwillbeginwithIII.
5. Repeatasneeded.
Romannumberingcanbeginwithanynumeraldesired,Forexample,withci(corresponds
to101),whichwillbefollowedbycii(102)etcetera.
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Chapter3:ManagingTextDocumentsWithWriter
NumberingIllustrationsbyChapters
Numberingillustrationsbychapter,sothatillustrationsarelabelled“Illustration
1.1 ”,“Illustration1.2”,andsooninthefirstchapterand“Illustration
2.1”,“Illustration2.2”,etcetera.inthesecond,iseasilydone.Usethefollowing
proceduretodothis:
1. Organizeadocumentinchapters.
ChooseTools>OutlineNumberingtonumberthechapterheadingsthatareformatted.For
example,wherethereistheParagraphStyle“Heading1”,selectthe”Heading1”Style
fromtheParagraphStylelistboxandtheoption“1, 2,3,..”fromtheNumberlist
boxbelowit.
2. Selectthefirstillustrationfornumbering.
3. ChooseInsert>Caption....
4. Inthedialoguethatappears,selectIllustrationasthecategoryandArabic(123)asthe
numbering.Captiontextcanalsobeenteredinthisdialogue.
5. ClickOptions.
6. SpecifythechapternumberingintheNumberRangeOptionsdialogue.Forexample,
selectoption“1”underLevelandspecifytheseparatorwantedforchapternumbering.
7. ClickOK.
8. IntheCaptiondialogue,clickOK.Theillustrationsarenownumberedbychapters.
9. Repeat1­7forallotherillustrationsinthedocument.
Numberingnowoccursautomatically:Allillustrationswithinonechapterlevelare
numbered,appropriatelyandthechapterlevelnumberingwantedcanbechangedinthe
NumberRangeOptionsdialogue.
NOTE:ChooseTools>Options>OpenOffice.orgWriter>General,andunderCaptionmarktheAutomatic
checkbox.WhenthebuttonnexttoObjectselectionisclicked,theCaptiondialogueappears.Hereonecan,for
example,determinethatallillustrationsintextdocumentsfromnowonreceivecaptionsautomatically.
DefiningNumberRanges
Defineseparatenumberranges,orsequencestonumbereachgroupofelementsina
documentthatbelongtogether.Forexample,notes,warningmessages,quotations,etcetera.
Thefollowingprocedureshowshowtodothis:
1. Forexample,type“NoteNumber”infrontofthefirstnote.
2. ChooseInsert>Fields>Other....
3. OntheVariablestabpage,selectthe“NumberRange”field.
4. FortheName,enter“Note.”
5. ClickInsert
6. Closethedialogue.
OpenOffice.orgUserGuidefor2.x
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Chapter3:ManagingTextDocumentsWithWriter
This“Note”numberrangeenablesuserstoautomaticallynumberallthenotesina
document.InthefieldValue,selectanewinitialvaluefortheentirenumberrange.Thisis
usefulwhendealingwithadocumentinaseriesofconnecteddocuments.
Numberrangesandcaptionscanberestartedwitheachchapter.IntheCaptionandFields
dialoguesuserscanchoosethechapterlevelatwhichtobeginrenumbering.
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Chapter3:ManagingTextDocumentsWithWriter
UsingMasterDocumentsandSubdocuments
AnewemptymasterdocumentiscreatedbychoosingFile>New>MasterDocument,or
creatingamasterdocumentfromanexistingdocumentbychoosingFile>Send>Create
MasterDocument.
Note:Existingmasterdocumentshavetheextension.
odm
,thusdistinguishingamasterdocumentfrom“
normal
”
WriterdocumentsintheOpenFiledialogue.
OpenamasterdocumentbychoosingFile>New>MasterDocumentandthenewmaster
documentisopenedasanemptytextdocument.ProvidingthattheNavigatorisnotdocked
andcollapsed,theNavigatoropensimmediatelyinglobalmode.
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Chapter3:ManagingTextDocumentsWithWriter
TheNavigatorprovidesthefunctionsneededfornavigatingandeditingamasterdocument.
Double­clickadocumentintheNavigatortoloaditforediting.Nowtheusercaneither
entertext,suchasheadings,orinsertsubdocuments,byclickingtheInsert
iconand
choosingthedesiredentryTextorFile.Anewdocument“canalsobeinsertedabyalong
clickontheicontogetthecontextlistandselectingNewdocumentwhereuponone“first
entersthenameandpathforthedocumentandthencontinuesontowritethenewdocument
andsaveit.
ParagraphStylesthattheuserdefinesandusesinthesubdocumentsareautomatically
adoptedinthemasterdocument.Ifthemasterdocumentissavedafterwards,theseStyleswill
beavailableeverywhereinthemasterdocument.TheStylesdefinedinthemaster
documenthavepriorityoverStyleswiththesamenameinsubdocuments.
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Chapter3:ManagingTextDocumentsWithWriter
Note:Whenusingmasterdocuments,usethesametemplateasabaseforallsubdocumentsandthemaster
documentitself.AsanewStyleisneededinthedocument,simplyaddittothedocumenttemplateandreloadthe
masterdocumentsothatthenewStylecanbeappliedtoalldocumentsautomatically.
UsePageStylestoensurethatallsubdocumentsalwaysstartonanewpage(i.e.alwaysona
newrightpage).Thereisabuilt­inPageStylecalled“Rightpage”thatcould,for
example,belinkedtotheParagraphStyle“Header1”.Forexample,byassigningapage
breaktotheParagraphStyle“Header1”,every“Header1”willalwaysbeatthetopof
arightpage.IftheNextStyleisassignedtothePageStyle“Rightpage”select“Left
page”insteadandviceversa.
Ifthecursorispositionedinatextinthemasterdocument,theentryTextisshadedgray
becauseconsecutivetextsarealwayscombinedtoonesingletext.Newtextcanbeinserted
betweenindividualinserteddocuments.Thenewdocumentsortextsarealwaysinserted
abovethecurrententry.However,onecaneasilychangetheirorderwithDrag&Droporwith
theiconsMovedownandMoveup.
Documentsareinsertedinthemasterdocumentasprotectedareas.Thatmeansthese
documentscannotnormallybeeditedwithinthemasterdocumentbuitispossibleto
navigatethroughthedocumentwiththecursorandreadthem.
Allindexesarecreateddirectlyinthemasterdocumentand,automatically,includeall
subdocuments.
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Chapter3:ManagingTextDocumentsWithWriter
Whenoneormoresubdocumentsarechangedaftercreatinganindex,the
indexesinthemasterdocumentshouldalsobeupdated.Todothis,clicktheicon
Update(asshowntotheleft)ontheNavigatorformasterdocumentsandselect
theentriestobeupdatedfromthesubmenu.Likewise,referencesworkina
MasterDocumentanditssubdocuments,inthesamemannerainsubdocuments
themselves“whenthesearedefinedinthedocumentsinvolved.Forexample,if
figuresinasubdocumentarenumberedfrom“Figure1”to“Figure10”,
figuresinthenextsubdocumentcannumberedstartingat“Figure11).
AMasterdocument,togetherwithallitsparts,canbesavedasacombinedOpenOffice.org
Writerdocument.Todoso,dothefollowing:
1. IntheNavigator,clicktheToggleicon.
2. IntheNavigatorlist,double­click"Sections".
3. Right­clickasectionnameandchooseEdit.
4. SelectallofthesectionsintheSectionlist,andthenclickRemove.
5. ClickOK.
6. ChoosethecommandFile>Export.andselectthenormalOpenOffice.orgWritertext
formatinthelistboxFiletype.
Printingamasterdocumentwithallsubdocuments,texts,andindexesisthesameasprinting
anyotherOpenOffice.orgdocument.SimplyusetheprintdirecticonontheStandardtoolbar
orviaFile>Printdialogue.
Tocheckifalinkexistsforasinglesubdocumentorallsubdocuments,positionthemouse
pointerintheNavigatoronthecorrespondingentry.Thepathinformationfortheoriginal
documentappearsinasmallpopupwindow.Shouldthefileisnolongerbefoundatthe
originalpath,awarningFilenotfoundisshownalongwiththeoriginalpathandtheentryis
displayedinredintheNavigator.
Warning:Graphicsinsertedinasub­documentandanchored"topage"willnot
bedisplayedinthemasterdocumenteventhoughthegraphicalwaysappears
correctlyinthesubdocument.Accordingtotheclosingentryonissue50669,this
isexpectedbehaviour.Toquote:
“It'salimitationoftheOpenOffice.orgmasterdocumentconcept.Itisnot
possibletousereferencetoacertain"page"definedinasubdocumentbecause
themasterdocumentreorganizesthepageflow,pagenumberandreferencesto
collatealldocumentstogether.Thisway,theabsolutereferencetoapageXina
subdocislostinthemasterdoc.Thegraphiclosesitsanchorreferenceand
simplydisappears.”
WORKAROUNDToavoidthisproblemdothefollowing:
a) Settheanchorto"ToCharacter"or"ToParagraph"and
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Chapter3:ManagingTextDocumentsWithWriter
b) Choosesuitablehorizontalandverticalreferencestothepageinthe
propertiesdialogue,under"Type>Position".
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Chapter3:ManagingTextDocumentsWithWriter
ImportingListsFromOtherTextPrograms
Wordprocessorsinternallyorganizebulletedandnumberedlistsinauniquemanner,suchas
usingspecialfontsorgraphicsthatmaynotbeavailableinOpenOffice.org.So,should
OpenOffice.orgimportforeigntextandpresentthisinformationincorrectly,usethefollowing
stepstoovercometheseimportproblems:
1. Importthedocumentfromtheotherapplication(File>OpenandthentheFilesoftype
listbox).Wherebulletsarenotappliedcorrectly,usetheotherapplicationtotrysavingthe
documentanotherexportformat,suchasinRTFformat,andthenimportthisnew
document.
2. UsetheFind&Replacedialogue.
a) Selectthestringofcharacterswhichnowappearsatthestartofeachlistandcopy
totheclipboard.Thiscouldbe,forexample,anasterisk(*)followedbyatab.
b) StartFind&Replace.
c) InsertthecontentsoftheclipboardintheSearchforfield(Ctrl+v).
Note:Toensurethatthesearchtextisonlyfoundatthestartoftheparagraphbyinsertingacaret(
^)
before
thesearchtextandcheckingtheRegularexpressionsbox.
d) ClickonFindAll.ToselectallimportedlistsbutdonotclosetheFind&
Replacedialogueatthistime.
e) ClickontheBulletson/officonontheObjectBartoconvertalltheimportedlists
toOpenOffice.orglists.
f) BackintheFind&Replacedialogue,clickonReplaceAll.SincetheReplace
withfieldisempty,allselectedstringswillbedeleted.Forexample,theasterisk*
andtab,usedabove,willdisappear.
g) IntheBulletsandNumberingdialoguedefinethetypeofbulletsforbulleted
lists.
ChangingNumberingviatheKeyboard
Tomovethenumberingdownalevelinthehierarchy(orfurthertotheright),placethe
cursoratthebeginningofthenumberedparagraphandpresstheTabkey.
PressShiftandTabtogethertomoveanindentedbulletedornumberedlistupone
level(totheleft).
Toinsertatabstopatthebeginningofanumberedline,press(Ctrl+Tab).
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