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Chapter3:ManagingTextDocumentsWithWriter
DrawalineundertheheaderbygoingtotheBorderstab.UnderLinearrangementclick
betweenthetwoloweranglemarksatthebottomoftherectangle.Thistabpagecanalsobe
usedtodefinethestyleofthelineandthedistancebetweentheheadertextandtheline.
FootnotesandEndnotes
Footnotesinatextdocumentcanbedisplayedatthebottomofapage(orcolumnwhere
thereismorethanonecolumn)orattheendofadocument.Thesettingsaredefinedby
choosingTools>Footnotes.Thefollowinginformationisalsovalidforendnotes.Endnotes
arefootnotesthatappearcollectivelyattheendofadocumentinsteadofatthefootofeach
page.
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Chapter3:ManagingTextDocumentsWithWriter
Onecanjumpfromafootnoteanchorinthedocumenttothefootnotetextquiteeasilyby
clickingonthefootnoteanchor.PressPgUptoreturnfromthefootnotetothetext.
ThefootnoteformatcanbechangedbymodifyingtheParagraphStyle“Footnote,”
whichisautomaticallyappliedtoallfootnotesinadocument.
Todeleteafootnote,simplydeletethefootnotemarkinthetextandthefootnotetextis
automaticallydeletedaswell.
InsertingandEditingFootnotes
Footnotescanbeinsertedintwoways:viaaniconorviaadialogue.
Insertingafootnoteviaanicon
1. Setthecursoratthepointwherethefootnoteanchorshouldappear.
2. OpentheInsertfloatingtoolbar
ontheToolstoolbar.
3. ClickontheInsertFootnoteDirectlyicon.
Insertingafootnoteviaadialogue
1. Setthecursorinthedocumentatthepointwherethefootnoteanchorshouldappear.
2. SelectInsert>FootnotetoopentheInsertFootnotedialogue.
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Chapter3:ManagingTextDocumentsWithWriter
Wheninsertingafootnoteusingtheicon,footnotenumberingisautomatic.TheInsert
Footnotedialogueontheotherhandallowsindividualsettingsforthefootnote.
TipsforWorkingwithFootnotes
1. Clickinthetextofafootnotetoalloweditingormodification.
2. PressPgUptojumpfromthefootnoteareatothefootnoteanchorinthetext.
Placethecursorinadocumentimmediatelybeforethefootnotecharacterofapreviously
insertedfootnotetoedititspropertiesandchooseEdit>Footnoteordouble­click
immediatelybeforethefootnotecharacter.
Whendefininggeneralsettingsappliedautomaticallytofootnotesinthedocument,select
Tools>FootnotestoopentheFootnoteSettingsdialogue.
1. FormatfootnoteswithPageSetupbychoosingFormat>Page...>Footnote.
Inmulticolumnpages,thefootnoteisinsertedinthecolumnwherethefootnoteanchoris
located.
Userscanalsousethemousetojumpfromthefootnoteanchortothefootnote.Themouse
pointerchangesitsappearanceassoonasitisoverthefootnoteanchor.
SpacingBetweenFootnotes
Ifabiggerdistancebetweenthedifferentfootnotesorendnotesiswanted,onecanaddan
invisible(white)lineasthelowerbordertothecorrespondingparagraphformat:
1. Setthecursorinafootnote.
2. OpentheStylesandFormattingwindow.
3. ClickonthefootnoteParagraphStyletobemodified.
4. Openthecontextmenu
5. SelectModify.
6. OntheBorderstabpage,selectatopandabottomlineandgivethemboththecolour
white.
7. IntheSpacingtocontentsarea,uncheckSynchronize.
8. Increase/decreasethevalueoftheupperorlowerspacing.
9. ClickOK.
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Chapter3:ManagingTextDocumentsWithWriter
Spellcheck,Dictionaries,Hyphenation
ControllingSpellcheckviathedialogue
ChooseTools>SpellcheckorpressF 7.
InadocumentwheretherearenounknownwordsSpellcheckwillcompleteanddisplaya
messageboxtosayasmuch.ClickingtheOkbuttontherewillclosetheSpellcheck
dialogue,sooneneedstodeliberatelyspellawordincorrectlytoseehowSpellcheckworks.
NormallytheSpellcheckdialogueappearswhencalledmanuallyviathemenuorby
pressingF7.Selectingtextbeforecallingthedialogueandthencheckingthespelling
onlyinthetextthatisselectedcanbeanadvantage.TheSpellcheckdialogueisdescribedin
detailinHelp.AmanuallyinitiatedSpellcheckalwaysbeginsatthecursorposition,unless
thetextwasselected(inwhichcaseitbeginsatthebeginningoftheselectedtextandendsat
itsend).Whenthespellcheckingdoesnotbeginatthebeginningofthedocumentorifthe
endofthedocumentisreachedduringthecheckingprocess,adialogueappearsasking
confirmationthatcheckingcontinuecheckingatthebeginningofthedocument.
Thesystemalwayssearchesfirstthroughtheselecteduser­defineddictionariesand,ifthe
wordisnotfoundthere,itsearchesthroughthemaindictionary.Shouldthewordnotbethere
either,thedialogue,shownabove,isdisplayedandwhichallowstheusertoreplacethe
“word.TypeitcorrectlyintheWordfieldorselectawordfromthelistofSuggestions,and
clickonReplace.
ThewordintheWordtextboxcanbepermanentlyaddedtotheuser­defineddictionary.
First,selecttheDictionarypull­downlist.Then,clickAdd.
WhenreplacingawordintheWordfieldwithanotherword,onecancheckthisotherword
byclickingontheCheckWordbutton.
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Chapter3:ManagingTextDocumentsWithWriter
Ifneeded,allunknownwordsinatextcanbeautomaticallyenteredintheactiveuser­defined
dictionary.Forinstructions,refertoOpenOffice.orgHelp.
AutomaticSpellcheck
Fromwithinatextdocument,clicktheAutoSpellingCheckon/off
icononthe
Standardtoolbar.Allwordsmarkedasincorrectbythespellingcheckerwillthenbe
underlinedinred.
Rightclickonwordsunderlinedinthiswayandacontextmenuappears.
Thecontextmenuoftenprovidesalistofsuggestedwords,oneofwhichmaybeclicked
“toselectit.Thesuggestedwordthenreplacesthewordunderlinedinred.
IfawronglytypedwordusingtheAutoCorrectfunctionisreplacedinthecontextmenu,the
wordpairisenteredintheAutoCorrectreplacementtable.Tocallupthistable,chooseTools
>AutoCorrect>Replacetab.
Ifthewordunderlinedinrediscorrect,onecanplaceitinacustomdictionaryusingtheAdd
command.
ToexcludewordsfromtheSpellcheck:
1. Selectthewords.
2. Openthecontextmenuofoneofthewords.
3. SelectCharacter.
4. SelecttheFormat>Character>Fonttab.
5. Selectthelanguage[None].
RemovingWordsFromUser­DefinedDictionaries
1. ChooseTools>Options>LanguageSettings>WritingAidstab.
2. Selecttheuser­defineddictionaryandclickEdit.
3. NowtheEditUser­DefinedDictionarydialogueappearsallowingtheusertosearch
throughanalphabeticlist.
4. Selecttheword
5. ClickDelete.
Hyphenation
Hyphenationintextdocumentseithercaneitherbedoneautomaticallyormanually.
AutomatichyphenationisanattributeofparagraphsandParagraphStyles.Thismeans
thatonecanswitchthehyphenationonoroffforaparagraphorforaparagraphformat
andselectitsproperties.
Manualhyphenationgivesindividualcontrol,butcanbetedious.
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Chapter3:ManagingTextDocumentsWithWriter
Automatichyphenation
InOpenOffice.org,automatichyphenationisturnedoffbydefault.Thefollowingstepsare
usefulforenablinghyphenationonan“asneeded”basis:
1. Foroneormoreselectedparagraphs,openthecontextmenuandselectparagraph.
2. ForallparagraphsformattedwithacertainParagraphStyle,openthecontextmenuinone
oftheparagraphsandselectEditParagraphStyle.
a) Inthenextdialogue,clickontheTextFlowtab.
b) UnderHyphenation,checkoffAutomatically.
3. Toenablehyphenationinallparagraphs,edittheparentparagraphstyleofallderived
paragraphstyles.
a) Inthenextdialogue,clickontheTextFlowtab.
b) UnderHyphenation,checkoffAutomatically.
Toenableautomatichyphenationwithoutqueries,selectTools>Options>Language
Settings>WritingAids>OptionsandselectHyphenatewithoutinquiry.
ManualHyphenation
Formanualhyphenation,placethecursoratthepointwherethewordshouldbeseparated
andpressCtrland­.
Thewordwillbeseparatedifitispossible,evenifautomatichyphenationisturnedofffor
theparagraph.
Ifahyphenisentereddirectly,Writerwillnotapplytheautomatichyphenationforthatword.
Let'sassumetheword“Antarctica”wouldbehyphenated:An­tarcti­ca,butthis
shouldbe:Ant­arc­ti­ca.Enterallthreehyphensmanually(directly),includingtheone
between“i”and“ca”asisusedinautomatichyphenation.
Thereisaquickwaytopreventaparticularwordfrombeingaffectedbythehyphenation(orSpellcheck)
functionality:
SelectthewordandchooseFormat>Character.OntheFonttabselectLanguageNone.
Ifawordshouldbepermanentlysettopreventautomatichyphenationsuchthatitwillneverbeseparated,placeit
inanactiveuser­defineddictionarywithanequalssignafterit:
1. ChooseTools>Options>LanguageSettings>WritingAids.
2. SelectaUser­defineddictionary.
3. ClicktheEditbutton.Wherethereisnouser­defineddictionary,asyet,createonebyclickingtheNewbutton.
4. IntheEditCustomDictionarydialogue,entertheword.e.g.,”
Companyname
=
”(withoutquotationmarks)
5. ClickClosetoclosethedialogue.
6. Click
OK
.
Now,theword“
Companyname
”willneverbehyphenated.
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Chapter3:ManagingTextDocumentsWithWriter
SelectingTools>Language>Hyphenationavoidssearchingmanuallythroughthetextin
ordertofindwordstohyphenate.Thisstartsthefollowingdialoguewhichshowsallwords
thatcouldbehyphenatedwiththecurrentlinebreak,oneaftertheother.
Thesyllableatwhichthewordcouldbestbehyphenatedatthecurrentlinebreakis
highlighted.Inthecasewherethewordtobehyphenatedshouldhavethehyphenatan
earlierplaceintheword,usetheleftarrowbuttontomovethehighlightingtotheleft.Click
onHyphenatetohyphenatethewordatthehighlightedplaceandthenextwordthatcould
behyphenatedisdisplayed.
WhenSpellcheckrecognizestheword,thedefaulthyphensaredisplayedaswell.
Thesaurus
TheOpenOffice.orgthesaurusprovidesameanstolookupwordsthatmaybeusedinsteadof
thehighlightedword.
1. Highlightthewordinthetextforwhichanalternativeisdesiredfromthethesaurus.For
example,theword,clean.
2. SelectTools>Language>ThesaurusorpressCtrl+F7.
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3. Inthedialoguewhichthenappears,scrolldownthetwolowerlistboxesuntilasuitable
wordisfound.IfthedialogueisclosedbyclickingonOK,theselectedwordisreplaced
bythewordintheReplacefield.
Note:Notalllanguageshaveathesaurustoaccompanyaninstalleddictionary.
Whenlookingforalternativesforawordinanotherlanguageforwhichathesaurusis
installed,forexampleanEnglishword,
1. Selectthewordinthetext
2. Callupthethesaurus.
3. ClickontheLanguagebuttontoswitchto“English(UK)”or“English(US)”,in
ordertoselectBritishorNorthAmericanspelling.
4. ThenclickonSearch.
IfEnglishlanguageattributesareappliedtotheEnglishwordsinthetext(Format>
Character,Fonttab,Languagelistbox),thenSpellcheck,thesaurusandhyphenationwill
automaticallybeinthislanguage.Onecanassignalanguagetoparagraphstylesinthesame
way.
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Chapter3:ManagingTextDocumentsWithWriter
FormLetters,BusinessCardsandLabels
Writeformletters,designbusinesscardsandproducelabels allfromdataobtainedfrom
adatasourceorthatissequentiallynumbered.
CreatingFormLetters
Toaidincreatingformletters,thefollowingsectionfirstgivessomebriefinstructionsand
thendetailedinstructions.
BriefInstructions(ForQuickResults)
1. RegisteranaddressdatasourceinOpenOffice.org,ifnotdonepreviously.
Instructionsmaybefoundwiththesearchterm“addressbook”inHelp.
2. File>Wizards>Lettertoopenthedialogue.
3. Setupthetemplate.
4. Selecttheaddressesfortheformletter,orenterthemmanually.
ClickCreate.Writercannowcreatetheformletter.
FixedandVariableFields
Fixedfieldsarefieldswhicharefilledoutonlyonce,i.e.,whenthefieldisinsertedintothe
document.Forexample,ifwritinganinvoicebasedonaninvoicetemplate,useafixeddate.
Bydoingsowhensettinguptheinvoicedocument,thefieldpositionwillcontainthecurrent
dateandwillnotchangelateron.Thatis,thedateoftheinvoiceisdeterminedonlyonce.
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Ontheotherhand,avariabledateisupdatedeverytimethedocumentisopenedandprinted.
Amanualupdateofthefields(i.e.withtheF9key)setstheactualdateinthefieldenteredas
Variabledate.
If,forexample,wheninsertingadateasafieldinaformletter,theusermustdecideifitisto
beinsertedasafixedorasvariabledate:
Wherethedateshouldneverchange;thatis,asifthedateistypedindirectly(withouta
field),selectafixeddateformat.Theadvantagetousingafixeddatefieldmeansthatthe
formletter“canbesavedasatemplate.Usingthistemplatestoacreateanewformletter
basedonthattemplatewillhavethedatewillautomaticallyupdatedtotoday'sdate.
Byselectingavariabledate,thedatewillbeupdatedeverytimethedocumentisopened
orprinted.
Apartfromthedate,therearevariousotherfieldswhichcanalsobeusedinaformletter.The
mostimportantfieldsaretheoneswhichdeterminewherethedifferentelementsofthe
recipient'saddressaretobeplaced.Thesefieldshaveadirectconnectiontothedatabase
tablewhichcontainstheaddresslist.Afieldwillbeinsertedintheformletterforeachdata
field,suchasname,street,city,etcetera.Whenprinting,Writerinsertsthedesireddatafields
inthefieldsfromeachrecord.Inmostcases,createtheformlettertemplate.
1. File>Wizards>Lettertoopenthedialogue.
2. Setupthetemplate.
3. Selectthedatabasecontainingtheaddressesfortheformletter.
4. SetthefieldsasdirectedbytheWizard
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