Chapter9:AdvancedTechniques
Double­clicktherulertoopentheParagraphdialogue.
Double­clickthewhiteareaoftherulertosetonetab.TheParagraphdialogueappearswith
theTabstabpage.
Note:ToassigntabsdirectlytoacurrentParagraphStyle,openthecontextmenuofthatparagraphandchoose
EditParagraphStyletocalltheParagraphStyledialoguewheretabsarethenentered.
MovingTabsontheRuler
Therearethreewaystosettabs:
1. Moveindividualtabstopsontherulerusingthemouse.
2. Tomoveseveraltabstopsontheruler,presstheShiftkeybeforeclickingatab.Drag
onetabwhilecontinuingtopressShifttomovethattabaswellasallthetabstothe
rightofit.Thespacingbetweenthosetabsremainsthesame.
3. PressCtrlinsteadofShiftwhendraggingatabontherulertomovethattabandall
thetabstotherightofit.Thisresultsinthespacingbetweenthosetabschanging
proportionallytotheirdistancefromthemargin.
ChangingthePropertiesofTabs
Tochangetabtype,clickthetabtobechangedontheruler,thenopenthecontextmenu.
DeletingTabs
Deletingatabwiththemouseiseasy.Simplyholddownthemousebuttonwhiledragging
thetaboutsidetheruler.
ChangingtheDefaults
Tochangethesettingsofthedefaulttabstops,seethesettingsinTools>Options>
(DocumentType)>General.TheContextMenuoftherulertoolbarallowschangestothe
displayedunitstocentimetres,inches,point,picaetcetera.Thesechangesareonlyvaliduntil
exitingOpenOffice.org,andtheyonlyapplytotherulerfromwhichcontextmenuthe
changesweremade.Tochangetherulermeasurementunitspermanently,chooseTools>
Options>OpenOffice.orgWriter>Generalandchangethemeasurementunitthere.
OpenOffice.orgUserGuidefor2.x
417
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Chapter9:AdvancedTechniques
ChangingthecolourofText
ClicktheFontcolouriconinWriterandothermodules,andkeepthemousebuttonpressed
toobtainafloatingtoolbarfromwhichtochoosefromtherangeofcolours.
Fontcolour(Writer)
Fontcolour(othermodules)
Thefollowingappliestoallmodules(Writer,Calc,Draw,Impress):Selectthetextthatisto
takeanothercolour,thenclickthecolourwantedonthefloatingtoolbar.
Note:OnlyinWriter:Ifoneconfirmsthesymbolwithashort­clickwhilenotextisselected,thenthemousepointer
changesitsappearanceandisdisplayedasapaintcanpouring.Usethispaintcanpouringsymbolwiththemouse
keypressedtodragacrossatextarea.Thistextareatakestheselectedcolour.Thefunctionremainsactiveforas
longasthesymbolis“pressed”,oruntilclickedwithoutdragging,oruntilthe
Esc
keyispressed.
InsertingLandscapepagesintoaPortrait­orientedDocument
1. OpentheStylesandFormattingwindow(Format>StylesandFormattingorF11)
2. IntheStylesandFormattingwindow,clickonthePageStylesicon(fourthiconfromleft)
3. Thetype"Standard"shouldalreadybehighlighted,holdtherightmenubuttondownto
seethecontextmenuandchoose"New..."
4. Inthedialoguethatappears,givethenewpagestyleadescriptivename;forexample,
Landscape
5. ClickonthePagetabandchangethepageorientationtoLandscapebyclickingonthe
correspondingradiobutton.Atthesametime,makeotherchangestothepagestyle,as
needed(suchasadjustingthemarginsizes).
6. ClickonOK.Thenewstylewillappearasoneofthestylechoices.
7. PlacethetextcursorinthedocumentatthelocationatwhichtoinserttheLandscapepage
8. SelectInsert>ManualBreak
9. Inthedialoguethatappears,selectPageBreakandintheStylelist,selectthenewpage
style,e.g."Landscape";
10.ClickOK
OpenOffice.orgUserGuidefor2.x
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Chapter9:AdvancedTechniques
MoreonTemplates
ChangingDefaultTemplates
WhenanewdocumentisopenedusingFile>New,ablankdocumentappearsbasedonthe
defaultOpenOffice.orgtemplateforthatdocumenttype.Userscaneditormodifythis
documentorreplaceitwithanexistingdocumentsothatthenewdocumentcontains
personalizedcustomformatattributesorothercontents.
ModifyingDefaultTemplates
IfthereisanexistingOpenOffice.orgdocumentwhichissatisfactory,useit.However,this
stepisnotnecessary.However,ifoneisnotwhatisneeded,onecandothefollowingto
createanewtemplate:
1. Openanew,emptydocument
2. Editituntilitmakesagoodtemplate.Forexample,editthestylesintheStylesand
Formattingwindow.
3. Bywayofexample,thefollowingdescribeshowtoproceedfortextdocumentsandthese
stepscanbeappliedforothertypesofOpenOffice.orgdocuments.Templates,ofcourse,
canbedefinedforeachOpenOffice.orgmodule.
1. Nowsavethedocument,createdinstep2,bychoosingFile>Templates>Saveand
savingthedocumentin,say,theDefaultcategory.
2. SelectFile>Templates>Organize.
3. Double­clickDefaultinthelistontheleft.Thiswilldisplaytheuser­definedtemplates
intheuser/templatedirectory.
4. Selectthetemplatewasjustsavedandopenthecontextmenuoropenthesubmenuof
theCommandsbutton.
5. ChooseSetasdefaulttemplate.
Thatisallthatisneeded.Thenexttimeanewtextdocumentisopened,thenewdocument
willcorrespondtothetemplatedefinedasdefaultinstep5above.
ResettingDefaultTemplates
Toresetthemodifiedtexttemplatetotheoriginaldefaulttemplate,proceedasfollows:
1. SelectFile>Templates>Organize.
2. OpenthecontextmenuandchooseResetdefaulttemplate.Inthesubmenu,selectthe
documenttypetorestore.Thereafter,whenauseropensanemptytextdocument,itwill
againcorrespondtotheOpenOffice.orgdefaulttemplatefortextdocuments.
UsingCustomTemplates
Thereareseveralwaystomakeworkeasierbyusingcustomtemplates.Oneofthemost
importantisquickaccesstothetemplates.Templatescanbestoredindifferentlocationsin
OpenOffice.org.Openinganewdocumentusingacustomtemplatewillthendiffer
accordingly.
OpenOffice.orgUserGuidefor2.x
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Chapter9:AdvancedTechniques
NewtemplatessavedusingFile>Templates>Saveorbyselectingthe“Template”filetype
inthe“normal”Savedialogue.Usertemplatesareusuallystoredinthe
<path_to>/.openoffice.org2/user/templatedirectory.Thetemplateismade
available,anytime,byselectingitintheNewdialogue(File>New>FromTemplatesand
Documents).Whenthetemplateisopened,anewdocumentwillbecreatedbasedonthat
template.
Remembertoupdatetheviewofthetemplatesinthedialoguetoensurethatnewlycreated
templatesarevisible.Inthiscase,selectFile>Templates>Organizeandinthesubmenuof
theCommandsbutton,chooseUpdate.Tomodifythetemplateoneself,callthisfileviaFile
>Templates>Editandtheneditit.
UsingOpenOffice.orgoveraNetwork
WhereusershomedirectoriesareremotelymountedviaSamba,NFSorothersimilarfile
storagemethodunder*
NIX
,itissometimesnecessarytomakechangestomodifytheshell
scriptthatstartsOpenoffice.org.Thefollowingprovidesapossiblesolution:
1. Locatethestartupscript.Usuallyin
/<install_dir>/OpenOffice.org2.app/Contents/openofficeorg2.0/program
.
2. Editthisfilewithasuitabletexteditorsuchas
vi
andchangethefollowinglinesas
indicated:
SAL_ENABLE_FILE_LOCKING=1
export SAL_ENABLE_FILE_LOCKING
3. toeither
SAL_ENABLE_FILE_LOCKING=0
export SAL_ENABLE_FILE_LOCKING
4. orcommentthemoutasshownbelow:
#SAL_ENABLE_FILE_LOCKING=1
#export SAL_ENABLE_FILE_LOCKING
5. RestartOpenOffice.org.
NOTE:Thismayormaynotworkdependingonwhetherornotthenetworkfilesystemissetupcorrectly.Please
seetheSystemAdministrationGuidefortheOperatingSystemthatisinuse.
OpenOffice.orgUserGuidefor2.x
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Chapter10:IntroducingOpenOffice.orgBasicandMacros
Chapter10:IntroducingOpenOffice.orgBasicand
Macros
OpenOffice.orgprovidesanumberofsamplemacrostohelpguidetheuserinprogramming
macrosbutalsotoserveasusefulaidsthatcanbeusedimmediately.Usethesetogetan
overviewofhowtowriteamacro.
ThesemacrosareonlyavailableinEnglishregardlessoftheinstallationlanguage.
AccessingtheSampleMacros
CallingtheSampleMacros
1. SelectTools>Macros>RunMacro.TheMacroSelectordialogueappears.
2. IntheLibraryfield,double­clickOpenOffice.orgMacros.
3. Thelistwillexpand,double­clickGimmicks.TheGimmicksmodulesappear.
4. Chooseoneofthemodules,theAutoTextmodule,forexample,byclickingtheentry.
5. ClickMainintheMacronamefield.
6. ClicktheRunbuttontorunthemodule.
7. Anewdocumentiscreated,listingtheAutoTextentriesavailabletothisinstallationof
OpenOffice.org.
Sincetheobjectofthisexercisewastorunamacro,RunMacrowasselected.Belowan
alternative,OrganizeMacros,isusedtouncoverotherfeatures.
OpenOffice.orgUserGuidefor2.x
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Chapter10:IntroducingOpenOffice.orgBasicandMacros
EditingtheSampleMacros
1. SelectTools>Macros>OrganizeMacros>OpenOffice.orgBasic.The
OpenOffice.orgBasicMacrosdialogueappears.
2. IntheMacrofromfield,double­clickOpenOffice.orgMacros.
3. Thelistwillexpand,double­clickGimmicks.TheGimmicksmodulesappear.
4. Chooseoneofthemodules,theAutoTextmodule,forexample,byclickingtheentry.
5. ClickMainintheExistingMacrosin:fieldifitisnotalreadyselected.
6. ClicktheEditbutton.
TheBasicIDEappears.Thisiswhereonecanviewandedittheprogramcode.
Thefollowingillustrationshowssomeofthecodeonewouldseebyfollowingthese
instructions.
InstructionsonhowtousetheBasicIDEcanbeopeningOpenOffice.orghelp(Help>
OpenOffice.orgHelp)andchoosingtheContentstab.Fromthere:Macrosand
Programming>GeneralInformationandUserInterfaceUsage>OpenOffice.orgBasic
IDE.
Note:Tools>Macros>OrganizeMacrosalsocontainsentriesforPython,BeanShell,andJavaScript.Theseare
otherlanguagesthatcanbeusedtowriteOpenOffice.orgmacros.Eachlanguagehassamplesforreview.
OpenOffice.orgUserGuidefor2.x
422
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Chapter10:IntroducingOpenOffice.orgBasicandMacros
TheSampleMacros
ThefollowingsamplemacrosareintheGimmicksmodule.
AutoText
UsetheMainmacro.
ThismacroopensanemptyWriterdocumentandinsertsatableinwhichthenamesofallthe
AutoTextsarelisted.
OnecanprintthedocumenttohaveahandylistoftheavailableAutoTexts.
ChangeAllChars
UsetheChangeAllCharsmacro.
Usethismacroinatextdocumenttoreplacealltextandnumberswiththecharacters"x"and
"X".Thiscanbehelpful,forexample,ifthedocumentistobeusedasatemplatebutthe
originaltextisnottobelegible.
Ifoneeditsthismacro,otherreplacementcharacterscanbedefinedintheprogramcode.
GetTexts
UsetheMainmacro.
Thismacrocarriesoutasearchintheactivedocument(textdocument,spreadsheet,or
drawing)andcompilesalistofthecontents.
Thissamplewillhelptheuserlearnhowtoreferenceobjectsinthedocuments.
ReadDir
UsetheMainmacro.
UsethismacrotoseehowaOpenOffice.orgDrawdocumentcanbefilledwithcontentand
howthecontentsofdirectoriesareread.
Adialogueasksforadirectoryandthenthemacrocreatesagraphiclist(treeview)ofallthe
filesandsubdirectories.
Userfields
UsetheStartChangesUserfieldsmacro.
Thismacrohelpsusersmanageseveralsetsofuserdataandallowsswitchingbackandforth
betweenthem.Thiscanbequitehelpfulwhenmorethanonepersonusesthesamecopyof
OpenOffice.organdeachpersonwantstoseehisorherownuserdatainthefields.
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Chapter11:UsingOpenOffice.orgMath
Chapter11:UsingOpenOffice.orgMath
FormulaEntry
MainViewofOpenOfficeFormula.
Toolbar
Thetoolbarisdividedintotwoparts.
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Chapter11:UsingOpenOffice.orgMath
Theupperpartisforadjustingtheonscreensizeoftheimage.Thelowerpartcontainsan
iconforaninteractivecursor,andaniconforinsertingspecialcharacters.
CommandIconBox
ThecommandiconboxprovidesamethodofwritinganequationusingGUIsimilartoother
wordprocessors.
Theuppertworowsintheiconboxaremenusthatcalltheactualcommandbuttonsintothe
lowerportionofthecommandbox.Thecommandbuttonsareusedtoinserttheappropriate
commandatthecursorpositioninthecommandfield.
CommanddialogueBox
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Chapter11:UsingOpenOffice.orgMath
Thecommanddialogueboxdisplaysthecommandsthatcreatetheequation.Thedialogue
boxcanbeediteddirectly.
CreatinganEquationwithdialogueCommands
Tocreateanequationwithequationeditor,entertheprogrammingcommandsinlogical
sequenceintothedialoguebox.Thecommandsenteredaresimilartothecommandsusedto
generateequationsinTeX(ascientificpublishingformat).
Maintaininglogicalconsistencyofthecommandsenteredintothedialogueboxisimportant.
Thebracketsusedinthedialogueboxmustbematched,forexampleall"("musthavea
corresponding")".
Herearesomeexamples.Ascanbeseen,itisreallysimpletotypeformulaeinthedialogue
box.
CommandInputField
Formula
1+1=2
1
1
=
2
Thenextexampleshowshowroundbrackets()andbraces{}areused.Theparenthesisare
usedwhenitisdesiredtodisplaygroupingintheequation,thebraceisusedtogroupthe
commands,buttonotdisplay.Ifbracesareneededinanequation,thenthelbraceandrbrace
commandsareused.
CommandInputField
Formula
(1+2)over(2+3)
1
2
2
3
{1+2}over{2+3}
1
2
2
3
lbrace1+2rbraceoverlbrace2+3rbrace
{
1
2
}
{
2
3
}
Hereisamorecomplicatedexample.
CommandInputField
Formula
{{1over5}+4}over{5+{4+1}over{3+3+1}}
1
5
4
5
4
1
3
3
1
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