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In the Controls section, click Insert and, in the Form Controls section, click Button (Form
Control) 
2.
Click an empty on the TimeSheet worksheet
3.
On the Assign Macro dialog box, set the Macro Name to btnSubmitTimeSheet_Click
4.
Click New
5.
Implement the event as follows:
Sub btnSubmitTimeSheet_Click()
On Error GoTo btnSubmitTimeSheet_Error
' This variable will help us check the rows
Dim CurrentRow As Integer
' This variable will get the employee # from the payroll
Dim PayrollEmployeeNumber As String
' This variable will get the employee # from the time sheet
Dim TimeSheetEmployeeNumber As String
' These 2 variables will get the date values from the time sheet
Dim StartDate As Date, EndDate As Date
' These variables represent the time worked from the time sheet
Dim Week1Monday As Double, Week1Tuesday As Double
Dim Week1Wednesday As Double, Week1Thursday As Double
Dim Week1Friday As Double, Week1Saturday As Double
Dim Week1Sunday As Double, Week2Monday As Double
Dim Week2Tuesday As Double, Week2Wednesday As Double
Dim Week2Thursday As Double, Week2Friday As Double
Dim Week2Saturday As Double, Week2Sunday As Double
' We will check the records starting at Row 8
CurrentRow = 8
' Get the employee number from the time sheet
TimeSheetEmployeeNumber = Worksheets("TimeSheet").Range("C6")
' Get the starting date from the time sheet
StartDate = CDate(Worksheets("TimeSheet").Range("C8"))
' Add 2 weeks to the starting date
EndDate = DateAdd("d", 13, StartDate)
' Get the time worked for each day
Week1Monday = CDbl(Worksheets("TimeSheet").Range("C11"))
Week1Tuesday = CDbl(Worksheets("TimeSheet").Range("D11"))
Week1Wednesday = CDbl(Worksheets("TimeSheet").Range("E11"))
Week1Thursday = CDbl(Worksheets("TimeSheet").Range("F11").Value)
Week1Friday = CDbl(Worksheets("TimeSheet").Range("G11").Value)
Week1Saturday = CDbl(Worksheets("TimeSheet").Range("H11").Value)
Week1Sunday = CDbl(Worksheets("TimeSheet").Range("I11").Value)
Week2Monday = CDbl(Worksheets("TimeSheet").Range("C12").Value)
Week2Tuesday = CDbl(Worksheets("TimeSheet").Range("D12").Value)
Week2Wednesday = CDbl(Worksheets("TimeSheet").Range("E12").Value)
Week2Thursday = CDbl(Worksheets("TimeSheet").Range("F12").Value)
Week2Friday = CDbl(Worksheets("TimeSheet").Range("G12").Value)
Week2Saturday = CDbl(Worksheets("TimeSheet").Range("H12").Value)
Week2Sunday = CDbl(Worksheets("TimeSheet").Range("I12").Value)
' Get ready to check each employee number from the payroll
Do
' To process a payroll, an employee from the Accounting department
' enters an employee's employee number
' Get that employee number from the payroll
PayrollEmployeeNumber = Worksheets("Payroll").Cells(CurrentRow, 8).Value
' Check all records from the Payroll
' If you find an empty cell in the columns for the eemployee number,
' this means that there is no record in that row.
' If there is no record, ...
If PayrollEmployeeNumber = "" Then
' ... fill out that record with values from the time sheet
Worksheets("Payroll").Cells(CurrentRow, 2) = TimeSheetEmployeeNumber
Worksheets("Payroll").Cells(CurrentRow, 3) = StartDate
Worksheets("Payroll").Cells(CurrentRow, 4) = EndDate
Worksheets("Payroll").Cells(CurrentRow, 5) = Week1Monday
Worksheets("Payroll").Cells(CurrentRow, 6) = Week1Tuesday
Worksheets("Payroll").Cells(CurrentRow, 7) = Week1Wednesday
Worksheets("Payroll").Cells(CurrentRow, 8) = Week1Thursday
Worksheets("Payroll").Cells(CurrentRow, 9) = Week1Friday
Worksheets("Payroll").Cells(CurrentRow, 10) = Week1Saturday
Worksheets("Payroll").Cells(CurrentRow, 11) = Week1Sunday
Worksheets("Payroll").Cells(CurrentRow, 12) = Week2Monday
Worksheets("Payroll").Cells(CurrentRow, 13) = Week2Tuesday
Worksheets("Payroll").Cells(CurrentRow, 14) = Week2Wednesday
Worksheets("Payroll").Cells(CurrentRow, 15) = Week2Thursday
Worksheets("Payroll").Cells(CurrentRow, 16) = Week2Friday
Worksheets("Payroll").Cells(CurrentRow, 17) = Week2Saturday
Worksheets("Payroll").Cells(CurrentRow, 18) = Week2Sunday
Exit Do
End If
' If you found a record, increase the row count by 1 ...
CurrentRow = CurrentRow + 1
' ... and check the next record
' Continue until the next 93 records
Loop While CurrentRow <= 93
6.
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' If there was a problem, get out of this procedure
Exit Sub
btnSubmitTimeSheet_Error:
' If there was an error, check what type of error this was.
' If the error is 13, it means the user entered a bad value.
' Let the user know
If Err.Number = 13 Then
MsgBox "You entered an invalid value." & vbCrLf & _
"Check all the values on your time sheet."
End If
Resume Next
End Sub
Close Microsoft Visual Basic
7.
Adjust the button to your liking
8.
Process a timesheet and click the button
9.
Click the Payroll tab to see the result
10.
The Source of the Error 
Most of the time, you will know what caused an error, since you will have created the application.
The project that causes an error is known as the source of error. In some cases, you may not be
able to easily identify the source of error. To assist you with this, the Err object is equipped with a
property named Source.
To identify the application that caused an error, you can inquire about the value of this property.
Debugging and the Immediate Window
The Immediate Window
Debugging consists of examining and testing portions of your code or parts of your application to
identify problems that may occur when somebody is using your database. Microsoft Visual Basic
provides as many tools as possible to assist you with this task.
The Immediate window is an object you can use to test functions and expressions. To display the
Immediate window, on the main menu of Microsoft Visual Basic, you can click View -> Immediate
Window. It's a habit to keep the Immediate window in the bottom section of the Code Editor but
you can move it from there by dragging its title bar:
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Probably the simplest action you can perform in the Immediate window consists of testing an
expression. For example, you can write an arithmetic operation and examine its result. To do this,
in the Immediate window, type the question mark "?" followed by the expression and press Enter.
Here is an example that tests the result of 275.85 + 88.26:
One of the most basic actions you can perform in the Immediate window consists of testing a
built-in function. To do this, type ? followed by the name of the function and its arguments, if any.
For example, to test the UCase$ function, in the Immediate window, you could type:
? UCase("République d'Afrique du Sud")
After typing the function and pressing Enter, the result would display in the next line:
The Debug Object
The Immediate window is recognized in code as the Debug object. To programmatically display
something, such as a string, in the Immediate window, the Debug object provides the Print
method. The simplest way to use it consist of passing it a string. For example, imagine you create a
button on a form, you name it cmdTestFullName and initialize it with a string. Here is an example
of how you can display that string in the Immediate window:
Private Sub cmdTestFullName_Click()
Dim strFullName$
strFullName$ = "Daniel Ambassa"
Debug.Print strFullName$
End Sub
When you click the button, the Immediate window would display the passed string:
In the same way, you can create a more elaborate expression and test its value in the Immediate
window. You can also pass a value, such as a date, that can easily be converted to a string.
Previous
Copyright © 2009-2010 FunctionX, Inc.
Next
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Creating a File
Introduction
In Microsoft Excel, instead of a worksheet, you could create a form-based application that your
users would use. If (since) you have already used Windows-based applications, you are surely
familiar with data entry on a form, in which case you use Windows controls.
File processing is the ability to store the values of a document in the computer so you can
retrieve such values another time.
File processing is the ability to save values from an application and be able to get those values
back when needed. The VBA language supports file processing.
Practical Learning: Introducing File Processing
Start Microsoft Excel
1.
Double-click Sheet1, type Switchboard
2.
Double-click Sheet2 and type Employees
3.
Double-click Sheet3 and type Customers
4.
Click the next sheet tab (the Insert Worksheet)
5.
Double-click the new sheet tab and type Cars
6.
Click the next sheet tab (the Insert Worksheet)
7.
Double-click the new sheet tab and type Rental Rates
8.
Click the Switchboard tab
9.
Press and hold Shift
10.
Click the Rental Rates tab
11.
Release Shift
12.
Click Cell B2 and type Bethesda Car Rental
13.
Click the Enter button 
14.
Format it as you see fit:
15.
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Click the Employees sheet tab
16.
To save the workbook, press Ctrl + S
17.
In the top combo box, select the C drive (or any drive you want)
18.
Click the Create New Folder (Windows XP) or New Folder (Windows Vista) button
19.
Type Bethesda Car Rental as the name of the new folder and press Enter
20.
Make sure the new folder is selected.
Change the file name to Business Records
21.
In the Save As Type combo box, select Excel Macro-Enabled Workbook
22.
Click Save
23.
In the Employees sheet tab, click Cell B6 and type Employee #
24.
Create a list of employees
25.
Click Cell E7, type =D7 & ", " & C7 and click the Enter button 
26.
Drag its AutoFill down to Cell E13
27.
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Click the Customers sheet tab
28.
Click Cell B6 and type Driver's Lic. #
29.
Create a list of customers
30.
Click the Cars sheet tab
31.
Click Cell B6 and type Tag Number
32.
Create a list of cars
33.
Click the Rental Rates sheet tab
34.
Click Cell B6 and type Category
35.
Complete the table with the following values:
Category
Daily
Weekly
Monthly
Weekend
Economy
35.95
32.75
28.95
24.95
Compact
39.95
35.75
32.95
28.95
Standard
45.95
39.75
35.95
32.95
Full Size
49.95
42.75
38.95
35.95
Mini Van
55.95
50.75
45.95
42.95
SUV
55.95
50.75
45.95
42.95
Truck
42.75
38.75
35.95
32.95
Van
69.95
62.75
55.95
52.95
36.
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To save the workbook, press Ctrl + S
37.
On the 
, click Developer
38.
In the Code section of the Ribbon, click Visual Basic 
39.
On the main menu of Microsoft Visual Basic, click Insert -> UserForm
40.
If the Properties window is not available, right-click the form and click Properties.
In the Properties window, click (Name) and type frmNewRentalOrder
41.
Click Caption and type Bethesda Car Rental - Order Processing - New Rental Order
42.
Design the form as follows:
Control
(Name)
Caption/Text
Other Properties
Label
Processed By
BackColor: &H00808080&
BorderColor: &H00000000&
ForeColor: &H00FFFFFF&
Label
Car Selected
BackColor: &H00808080&
BorderColor: &H00000000&
ForeColor: &H00FFFFFF&
Label
Employee #:
Text Box
txtEmployeeNumber  
Text Box
txtEmployeeName
Label
Tag Number:
Text Box
txtTagNumber
Label
Condition:
Combo Box
cbxCarConditions
Label
Processed For
BackColor: &H00808080&
BorderColor: &H00000000&
ForeColor: &H00FFFFFF&
Label
Make:
Text Box
txtMake
Label
Driver's Lic. #:
Text Box
txtDrvLicenseNbr
Label
Model:
Text Box
txtModel
Label
Name:
Text Box
txtCustomerName
Label
Year:
Text Box
txtCarYear
TextAlign: 3 - fmTextAlignRight
43.
Ribbon
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237
Label
Tank Level:
Combo Box
cbxTankLevels
Label
Address:
Text Box
txtAddress
Label
Mileage Start:
Text Box
txtMileageStart
TextAlign: 3 - fmTextAlignRight
Label
Mileage End:
Text Box
txtMileageEnd
TextAlign: 3 - fmTextAlignRight
Label
City:
Text Box
txtCity
Label
Order Evaluation
BackColor: &H00808080&
BorderColor: &H00000000&
ForeColor: &H00FFFFFF&
Label
State:
Text Box
txtState
Label
ZIP Code:
Text Box
txtZIPCode
Label
Rate Applied:
Text Box
txtRateApplied
24.95
TextAlign: 3 - fmTextAlignRight
Label
Tax Rate:
Text Box
txtTaxRate
5.75
TextAlign: 3 - fmTextAlignRight
Label
BackColor: &H00808080&
BorderColor: &H00000000&
ForeColor: &H00FFFFFF&
Label
Days:
Text Box
txtDays
0
TextAlign: 3 - fmTextAlignRight
Label
Tax Amount:
Text Box
txtTaxAmount
0.00
TextAlign: 3 - fmTextAlignRight
Label
Start Date:
Text Box
txtStartDate
Label
End Date:
Text Box
txtEndDate
Label
Sub-Total:
Text Box
txtSubTotal
0.00
TextAlign: 3 - fmTextAlignRight
Label
Order Total:
Text Box
txtOrderTotal
0.00
TextAlign: 3 - fmTextAlignRight
Label
Receipt #:
Text Box
txtReceiptNumber
Command Button cmdSave
Save
Command Button cmdReset
Reset / New Rental Order  
Right-click the Employee Number text box and click View Code
44.
In the Procedure combo box, select Enter
45.
Implement the event as follows:
Private Sub txtEmployeeNumber_Enter()
REM When the Employee # has focus, activate the Employees worksheet
Worksheets(2).Activate
End Sub
46.
In the Procedure combo box, select Exit
47.
Implement the event as follows:
Private Sub txtEmployeeNumber_Exit(ByVal Cancel As MSForms.ReturnBoolean)
On Error GoTo txtEmployeeNumber_Error
' Check if the user left the Employee Number empty
If txtEmployeeNumber.Text = "" Then
' If so, put leave the Employee Name empty
txtEmployeeName.Text = ""
Else
' If the user entered a valid employee #, use the Microsoft Excel's
' VLOOKUP() function to get the corresponding employee name
' We are using the range of cells from B7 to E13 but you can use a
' range of your choice as long as it contains the employees records
txtEmployeeName.Text = _
Application.WorksheetFunction.VLookup(txtEmployeeNumber.Text, _
Worksheets(2).Range("B7:E13"), 4, False)
End If
Exit Sub
48.
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238
txtEmployeeNumber_Error:
' If the user entered an invalid employee #, put Unknown in the name
If Err.Number = 1004 Then
txtEmployeeNumber.Text = ""
txtEmployeeName.Text = "Unknown clerk"
End If
End Sub
In the Object combo box, select txtTagNumber
49.
In the Procedure combo box, select Enter
50.
Implement the event as follows:
Private Sub txtTagNumber_Enter()
Worksheets(4).Activate
End Sub
51.
In the Procedure combo box, select Exit
52.
Implement the event as follows:
Private Sub txtTagNumber_Exit(ByVal Cancel As MSForms.ReturnBoolean)
On Error GoTo txtTagNumber_Error
' Check if the user left the Tag Number text box empty
If txtTagNumber.Text = "" Then
' If so, leave the car information empty
txtTagNumber.Text = ""
txtMake.Text = ""
txtModel.Text = ""
txtCarYear.Text = ""
Else
' If the user entered a valid Tag Number, use the Microsoft Excel's
' VLOOKUP() function to get the corresponding car information
txtMake.Text = _
Application.WorksheetFunction.VLookup(txtTagNumber.Text, _
Worksheets(4).Range("B6:I26"), 2, False)
txtModel.Text = _
Application.WorksheetFunction.VLookup(txtTagNumber.Text, _
Worksheets(4).Range("B6:I26"), 3, False)
txtCarYear.Text = _
Application.WorksheetFunction.VLookup(txtTagNumber.Text, _
Worksheets(4).Range("B6:I26"), 4, False)
End If
Exit Sub
txtTagNumber_Error:
' If the user entered an invalid tag #, leave the Tag Number empty
If Err.Number = 1004 Then
txtTagNumber.Text = ""
txtMake.Text = ""
txtModel.Text = ""
txtCarYear.Text = ""
End If
End Sub
53.
In the Object combo box, select txtDrvLicenseNbr
54.
In the Procedure combo box, select Enter
55.
Implement the event as follows:
Private Sub txtDrvLicenseNbr_Enter()
Worksheets(3).Activate
End Sub
56.
In the Procedure combo box, select Exit
57.
Implement the event as follows:
Private Sub txtDrvLicenseNbr_Exit(ByVal Cancel As MSForms.ReturnBoolean)
On Error GoTo txtDrvLicenseNbr_Error
If txtDrvLicenseNbr.Text = "" Then
txtCustomerName.Text = ""
txtAddress.Text = ""
txtCity.Text = ""
txtState.Text = ""
txtZIPCode.Text = ""
Else
txtCustomerName.Text = _
Application.WorksheetFunction.VLookup(txtDrvLicenseNbr.Text, _
58.
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239
Worksheets(3).Range("B6:I26"), 2, False)
txtAddress.Text = _
Application.WorksheetFunction.VLookup(txtDrvLicenseNbr.Text, _
Worksheets(3).Range("B6:I26"), 3, False)
txtCity.Text = _
Application.WorksheetFunction.VLookup(txtDrvLicenseNbr.Text, _
Worksheets(3).Range("B6:I26"), 4, False)
txtState.Text = _
Application.WorksheetFunction.VLookup(txtDrvLicenseNbr.Text, _
Worksheets(3).Range("B6:I26"), 5, False)
txtZIPCode.Text = _
Application.WorksheetFunction.VLookup(txtDrvLicenseNbr.Text, _
Worksheets(3).Range("B6:I26"), 6, False)
End If
Exit Sub
txtDrvLicenseNbr_Error:
If Err.Number = 1004 Then
txtDrvLicenseNbr.Text = ""
txtCustomerName.Text = ""
txtAddress.Text = ""
txtCity.Text = ""
txtState.Text = ""
txtZIPCode.Text = ""
End If
End Sub
In the Object combo box, select txtRateApplied
59.
In the Procedure combo box, select Enter
60.
Implement the event as follows:
Private Sub txtRateApplied_Enter()
Worksheets(5).Activate
End Sub
61.
In the Object combo box, select UserForm
62.
In the Procedure combo box, select Activate
63.
Implement the event as follows:
Private Sub ResetRentalOrder()
Dim strRandomNumber As String
' Fill the Conditions combo box
cbxCarConditions.AddItem "Needs Repair"
cbxCarConditions.AddItem "Drivable"
cbxCarConditions.AddItem "Excellent"
' Fill the Tank Level combo box
cbxTankLevels.AddItem "Empty"
cbxTankLevels.AddItem "1/4 Empty"
cbxTankLevels.AddItem "1/2 Full"
cbxTankLevels.AddItem "3/4 Full"
cbxTankLevels.AddItem "Full"
' For a receipt number, we will create a random number
strRandomNumber = CStr(CInt(Rnd * 9))
strRandomNumber = strRandomNumber & CStr(CInt(Rnd * 9))
strRandomNumber = strRandomNumber & CStr(CInt(Rnd * 9))
strRandomNumber = strRandomNumber & CStr(CInt(Rnd * 9))
strRandomNumber = strRandomNumber & CStr(CInt(Rnd * 9))
strRandomNumber = strRandomNumber & CStr(CInt(Rnd * 9))
txtReceiptNumber = strRandomNumber
' In the real world, you would check the list of files
' in the Bethesda Car Rental folder. You would then get the
' name of the last file, or the highest receipt number. You
' would then increase this number by 1, and use that as the
' new receipt number
txtEmployeeNumber.Text = ""
txtEmployeeName.Text = ""
txtDrvLicenseNbr.Text = ""
txtCustomerName.Text = ""
txtAddress.Text = ""
txtCity.Text = ""
txtState.Text = ""
txtZIPCode.Text = ""
txtStartDate.Text = ""
txtEndDate.Text = ""
txtTagNumber.Text = ""
cbxCarConditions.Text = "Excellent"
txtMake.Text = ""
64.
http://www.functionx.com/vbaexcel/Lesson27.htm
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