45
To change the text of a hyperlink, do the following:
1. Select the link and then, on the Insert tab in the Links group, click Hyperlink to open the
hyperlink dialog box.
2. In the Text to display box, make any necessary changes to the text.
3. Click OK.
Additionally, you can include ScreenTip text that appears when your cursor hovers over a
hyperlink, and can be used in a similar way to alt text. To add ScreenTip text, do the
following:
1. Place your cursor in the hyperlink you want to add ScreenTip text to.
2. On the Insert tab, in the Links group, click Hyperlink to open the hyperlink dialog box.
3. Click ScreenTip…
4. Type in your text in the ScreenTip text box.
5. Click OK.
Include closed captions for any audio or video:
1. Whenever you use additional audio or video components in a presentation, ensure that
the content is available in alternative formats for users with disabilities, such as closed
captions, transcripts or alt text.
2. If you’re using PowerPoint 2010, you can download and install the Sub-titling text add-in
for Microsoft PowerPoint (STAMP): http://office.microsoft.com/en-us/powerpoint-
help/redir/HA102540315.aspx?CTT=5&origin=HA102013555, which lets you easily
create closed captions for video and audio in your presentations.
Ensure that the reading order of each slide is logical
People who cannot view the slide will hear slide text, shapes and content read back in a specific
order. If you are using objects that are not part of the slide template, it is important to be sure that
they will be read by a screen reader in the order that you intend them to be.
To check the order in which your slide content will be read back, do the following:
1. On the Home tab, in the Drawing group, click Arrange and then choose Selection
Pane.
2. The Selection Pane lists the objects on the slide. Objects will be read back beginning
with the bottom list item and ending with the top list item. Correct any out of order items
using the Re-order arrows on the bottom of the pane.
Increase visibility for colorblind viewers
Colorblindness affects a significant number of people, most often as an inability to distinguish
between red and green, or seeing red and green differently. When creating presentations, it’s
important to choose elements that increase visual contrast so viewers who cannot rely on color
distinction can still understand what they’re seeing. Some things you can do when building a
slide deck include:
•
Avoid using orange, red, and green in your template and text.
•
Use texture in graphs, instead of color, to highlight points of interest.
•
Circle or use animation to highlight information, rather than relying on laser pointers or
color.
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51
•
Keep the overall contrast in your presentation high.
Animations and Transitions
Avoid animation and automatic slide transitions since they:
•
Can be distracting.
•
Can cause screen readers to re-read slides.
•
Can read parts of the slide out of order, and/or.
•
May not give users enough time to read slide content.
Tips:
•
Accept or reject and turn off track changes.
•
Remove all comments from the document.
•
All slides should be absent of flickering/flashing text and/or animated text.
Convert PowerPoint to Other Formats
PowerPoint is a good format for live presentations, but it is not the best format for distributing
content on the web. PowerPoint files can be large, and users must either have Microsoft Office
or a special plug-in in order to view them. The slides by themselves usually do not offer a
complete summary of the information conveyed. If PowerPoint files are distributed or posted on
the web it is recommended that they are exported to PDF.
Converting your presentations to a PDF
To save the accessible functionality of the PowerPoint document that has been created, it must
be saved as a PDF.
Preferably you have Adobe Acrobat X or XI Pro software installed to continue on with making
your PDF file.
Now that the document has a structure, alternative text for images, formatted columns, and
correctly styled tables, it is ready to be converted to the PDF file format. These general steps will
help get your document to an accessible PDF.
•
Turn Track Changes Off: Check to see if Track Changes is on or off. Track Changes is a
toggle. If Track Changes is on click the Track Changes Icon under the Review tab.
•
Remove All Comments: Note: Always perform this step. Comments may be hidden.
•
To remove comments Click on the Reject Change/Delete Show Markup under the
Review tab and make sure Comments in unchecked
•
All Formatting Marks Turned Off: All formatting marks must be turned off.
•
Click on Tools; Then Options to display the Option Menus. Formatting marks may be
found under the View tab. Ensure that all formatting marks are turned off.
Convert your document to a PDF file:
1. With the document open and from the Word toolbar or ribbon, select Adobe PDF or
Acrobat.
2. Click the Create PDF Icon.
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10
3. You have now created a PDF file.
4. You will now be working in your opened PDF file. Follow the directions below.
Figure 46 - Create PDF
Evaluate PDF accessibility in Adobe Acrobat Professional:
1. Go to menu item: Advanced > Accessibility > Full Check…
2. In the Full Check dialog, select all the checking options.
3. Select the Start Checking button.
**Note: Remember to use the 508 compliancy checklist at the end of this document to be
certain you have followed all steps necessary to make your PDF document compliant.
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VB.NET PDF- View PDF Online with VB.NET HTML5 PDF Viewer Barcoding. XImage.Barcode Reader. XImage.Barcode Generator. Others. XDoc.Tiff. XDoc.Dicom. 1. Select tool. Select text and image on PDF document. 2. Hand tool.
how to select text in pdf image; how to make pdf text searchable
49
PowerPoint 508 Checklist
ID 1.0.Master Requirements for all
Documents
Yes
(Pass)
No
(Fail)
N/A
1.1 Does the document file name not contain
spaces and/or special characters?
1.2 Is the document file name concise,
generally limited to 20-30 characters, and
does it make the contents of the file
clear?
1.3 Have the Document Properties for Title,
Author, Subject (AKA Description),
Keywords, Language, and Copyright
Status been applied?
1.4 Does the document utilize recommended
fonts (i.e., Times New Roman, Verdana,
Arial, Tahoma, Helvetica, or Calibri)?
1.5 Have track changes been accepted or
rejected and turned off?
1.6 Have comments been removed and
formatting marks been turned off?
1.7 Does the document refrain from using
flashing/flickering text and/or animated
text?
1.8 Is the document free of background
images or watermarks?
1.9 Do all images, grouped images, and non-
-
text elements that convey information
have meaningful alternative-text
descriptions?
1.10 Do complex images (i.e., charts and
d
graphs) have descriptive text near the
image (perhaps as a caption)?
1.11 Do all URLs contain the correct hyperlink
nk
and display the full URL? It should
read
http://www.nwcg.gov
. NOT
NWCG.
1.12 Are all URLs linked to correct Web
destinations?
74
VB.NET PDF - View PDF with WPF PDF Viewer for VB.NET Barcoding. XImage.Barcode Reader. XImage.Barcode Generator. Hand. Pan around the PDF document. Ⅱ. Select text and image to copy and paste using Ctrl+C and Ctrl+V
pdf select text; how to search a pdf document for text C# WPF PDF Viewer SDK to view PDF document in C#.NET Barcoding. XImage.Barcode Reader. XImage.Barcode Generator. Hand. Pan around the PDF document. Ⅱ. Select text and image to copy and paste using Ctrl+C and Ctrl+V
search multiple pdf files for text; search pdf for text in multiple files
41
ID 1.0.Master Requirements for all
Documents
Yes
(Pass)
No
(Fail)
N/A
1.13 Are e-mail links accessible?
1.14 Has a separate accessible version of the
document been provided when there is no
other way to make the content
accessible?
1.15 If there are tables, are blank cells
avoided?
1.16 Is all of the text easy to read in
comparison to the background of the
document (i.e., has a color-contrast ratio
of 4.5:1)?
1.17 Has the document been reviewed in Print
t
Preview for a final visual check?
ID 2.0. General Layout and Formatting
Requirements
Yes
(Pass)
No
(Fail)
N/A
2.1 Can all slide text be viewed in the Outline
View?
2.2 Do all of the slides avoid using
flickering/flashing text and/or animated text?
2.3 Do all of the slides avoid using text boxes or
graphics with text within them?
2.4 Is the list style being used as opposed to
manually typed characters (e.g. Hyphens,
numbers, or graphics)?
2.5 If multimedia is present, did the multimedia
a
pass the Multimedia Checklist?
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39
ID 3.0. Document Images Requirement
Yes
(Pass)
No
(Fail)
N/A
3.1 Are multiple associated images on the same
page (e.g., boxes in an organizational chart)
grouped as one object?
3.2 Have all multilayered objects been flattened
into one image and does that image use
one alternative text description for the
image?
ID 4.0. Document Tables
Yes
(Pass)
No
(Fail)
N/A
4.1 If the document has a tabular appearance,
,
was that tabular structure made using the
table option (as opposed to manual tabs
and/or spaces)?
4.2 Do all tables have a logical reading order
from left to right, top to bottom?
4.3 Do data tables have the entire first row
designated as a ‘Header Row’ in table
properties?
4.4 Is the table free of Merged Cells?
4.5 Are all tables described and labeled (where
appropriate)? Note: In some cases
naming/numbering of tables may not be
appropriate. For example, a small data
table in a presentation may not need a
reference.
4.6 In table properties, is “Allow row to break
across pages” unchecked?
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30
PDF Checking and Problem Solving
PDF Document Properties UPDATED
The Title, Subject, Author, Keywords and Language are important elements of any document.
They are used by search engines and screen readers to find and identify content in documents.
Ensure the document properties have been filled out when the original document was created:
1. Click on File.
2.
Then Properties.
3.
Select the Description tab
4. Complete the form as follows:
Title: The actual title of the document (not the computer file name).
Author: Your office…Committee name (not your personal name).
Subject: Brief identification of the subject of the document.
Keywords: Keywords are associated with the document during a search and will effectively
rank the document for relevance. The closer your keywords are to the search words the user
enters, the higher your document will be ranked in the search. When using multiple keywords,
separate them with a comma. Be sure to choose words that are relevant to the content.
5. Next Select the Advanced tab.
6. Go down to Language and click on the drop down arrow and select English.
7. This part is now complete. Click on OK at the bottom of the page.
508 Compliancy Check
Once you have completed the Properties you will now need to check to see if it passes the 508
Compliancy test using Adobe Acrobat X or XI Pro. If you have properly structured your word
document you should have very few errors if any.
Figure 47 - "Start" icon under the Make Accessible tab in Adobe Acrobat XI
To check your PDF using XI Pro:
1. Open up your PDF file.
2. Click on Tools (located in the upper right hand corner of your PDF).
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17
3. Another table will appear – Select “Action Wizard.”
4. Select “Make Accessible” this action will guide you through each step in creating and
verifying an accessible PDF.
5. Click on Start. This will start the automatic fields review. As the process starts new
windows identifying each area will be displayed on your screen. All blanks need to be
filled out:
a. Description.
b. Recognize Text.
c. Is this a fillable form?
d. Set reading Language (English).
e. Acrobat will detect all figures in this document and will display any missing alt text.
f. Accessibility Checker (In the middle of this page “Checking Options” there are 32
options available and it usually shows 31. You will need to click on the drop down
arrow and Choose “forms, Tables Lists” to add it.
g. After you have completed “f” above go to bottom of page and click Start Checking.
Figure 48 - Adobe Acrobat Checking Options
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6
7. Results from Check – The results will appear on the left side of your PDF file. Click on
each error and it will take you to the area in the document that needs to be fixed.
8. Also try right clicking on the error. If it says FIX, do that. Often, the fix feature will resolve
the error.
Figure 49 - Results from Check will appear on the left side of document
79
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