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NOTE: In this case, there are commas after the grades, indicating that another 
column is active.   
To correct this problem, delete the extra column(s) you have activated in Excel.  In 
this example, column D must be deleted.  Right click the grey D to select the whole 
column.  Click “Delete”.   
NOTE: Yet again, you will see no change on the page indicating that column D is 
gone.  All columns shift left so that the lettered columns are continuous.  Do not 
worry that you see no change; deleting the column was successful if the right click 
menu disappears.   
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Save the document, and reopen it again in Notepad.   
NOTE: There are no longer
commas after the grades.  You are now ready to successfully load 
the grades.   
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Length Error – Mac  
If you have uploaded a CSV file with too many columns, you will receive 
the same error message as indicated previously for Windows.  However, if 
you have checked and the file appears correct, it may be that the file was 
incorrectly converted.   
For Mac users, it is necessary to select Windows Comma Separated (.csv) 
as per the screen shot. 
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Other Format Errors 
All files must be in CSV Format 
All files must be in CSV format.  If not, then the error is reported directly after the 
“upload” button is selected in the “File Attachment” subpage.  
Note that the file name shows the extension as .txt: 
After “upload” is selected, the error returns at the top of the page: 
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Nothing at all is loaded from the file in this case. You can’t view the file content 
from within the Faculty Center.  You must review the file at source to change the 
extension and confirm the content again. 
File Contains too Many Columns 
The file contains too many columns or the columns are not lined up according to 
the format expected for the input file. This causes a system error during the Load 
Nothing can be loaded and the underlying PeopleSoft system is returning the 
errors. These errors look technical but are not system problems. They are file 
content problems: 
The error is telling you that the fields are not as expected within the file.  The 
problem is the file itself.   
Click OK for both messages and then still view the file for clues on what is 
causing the problem.  
Select “View”: 
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In example above, Column 3 has a name and not the Grade.  The message actually 
included that specific information.  Columns C, E and F need to be deleted as a 
minimum before trying this file again. 
Note:  There can’t be more than 3 columns of data. Do not try to load an INC grade 
UNLESS you are loading grades for a Graduate career course (exception). INC grades 
are to be managed and applied according to the business process outlined by your 
Faculty Office. Please follow up with your Faculty Office if you have any questions. 
Upload Error Conditions 
The file is partially loaded with some errors reported. The number of errors is 
displayed in the “result” message and a link appears entitled: “Upload Error 
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Select the “Upload Error Conditions” link to view a spreadsheet with the details of 
the error conditions. 
Open the file: 
This lists only the rows that could not be loaded with the message as to why. 
Grades can be invalid for several reasons. INC (unless GRAD course), W, NMR and 
DEF are all grades that cannot be added through self-service. Only administrators 
and the system can assign these grades. 120 is not a valid numerical grade (these 
are percentage grades) and AA is not a valid letter grade and “?” is an invalid 
If Faculty think that a particular grade value should be valid, that would be a 
question for their Department or Faculty Office. The rest of the rows that are 
valid will be populated within the Grade roster: 
You can save these and then fix the file and re-upload and only the blank rows will be 
updated from the file.   
Or you can decide not to save and use the Opt-out option at the top of the page.  
When any data has been entered into the grid, this “unsaved data” warning prevents 
the user from exiting the page without either saving or specifically selecting to leave: 
To leave without saving, select “enable tabs and links” to receive the confirmation 
“OK” returns to the page and they can then save at the bottom 
Cancel – will close the page and remove any data that has been entered but not 
Upload error: Grade already submitted 
Scenario:  You have uploaded a CSV file to enter grades for students and after 
completing the file load, the following error message appears.  To investigate the upload 
error, click on the Upload Error Conditions link. 
After clicking the Upload Error Conditions link, the following window opens up. 
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