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MySQL for Excel
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Abstract
This is the MySQL for Excel Reference Manual. It documents MySQL for Excel 1.3 through 1.3.6. Much of the
documentation also applies to the previous 1.2 series.
For notes detailing the changes in each release, see the MySQL for Excel Release Notes.
For legal information, see the Legal Notices.
For help with using MySQL, please visit either the MySQL Forums or MySQL Mailing Lists, where you can discuss
your issues with other MySQL users.
For additional documentation on MySQL products, including translations of the documentation into other languages,
and downloadable versions in variety of formats, including HTML and PDF formats, see the MySQL Documentation
Library.
Document generated on: 2016-04-18 (revision: 47451)
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Table of Contents
1 Introduction..................................................................................................................................... . 1
2 Installation.......................................................................................................................................3
3 Configuration...................................................................................................................................5
3.1 Global Options and Preferences........................................................................................... 5
3.2 Managing MySQL Connections............................................................................................. . 9
4 Edit MySQL Data in Excel............................................................................................................. . 13
5 Import MySQL Data into Excel.......................................................................................................15
5.1 Choosing Columns To Export............................................................................................. 15
5.2 Importing a Table............................................................................................................... . 15
5.3 Import: Advanced Options...................................................................................................16
5.4 Importing a View or Procedure............................................................................................18
5.5 Adding Summary Fields......................................................................................................19
5.6 Creating PivotTables...........................................................................................................21
6 Append Excel Data into MySQL.....................................................................................................31
7 Export Excel Data into MySQL...................................................................................................... . 35
8 What Is New In MySQL for Excel.................................................................................................. . 39
8.1 What Is New In MySQL for Excel 1.3.................................................................................. . 39
8.2 What Is New In MySQL for Excel 1.2.................................................................................. . 39
9 MySQL for Excel Frequently Asked Questions................................................................................41
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1
Chapter 1 Introduction
MySQL for Excel enables you to work with a MySQL database from within Microsoft Excel. MySQL data
can be imported into Excel, Excel data can be exported into MySQL as a new table or appended to a
current table, and MySQL for Excel enables you to edit the MySQL data directly from within Excel.
External Resources That Supplement the Documentation
• Release Notes: for notes detailing the changes in each release of MySQL for Excel, see MySQL for
Excel Release Notes.
• Support Forum: visit the MySQL for Excel forum for additional MySQL for Excel help and support.
• Video Introduction: for a short introductory to MySQL for Excel video, see Video: MySQL for Excel
Introduction on the official MySQL YouTube channel.
• Developer Blog: developers of MySQL for Excel post related blog posts on the official MySQL on
Windows Blog.
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Chapter 2 Installation
MySQL for Excel is a product for Windows, and it is installed with MySQL Installer. And typically you will
not be required to install or configure additional tools to use MySQL for Excel.
MySQL for Excel Requirements
The MySQL Installer installation process will check if these requirements are met, or notify you if further
action is required before proceeding with the installation.
• .NET Framework 4.0 (Client or Full Profile).
• Microsoft Office Excel 2007 or greater, for Microsoft Windows.
• Visual Studio 2010 Tools for Office Runtime, and MySQL Installer may install this for you.
Note
This requirement is different than Office Developer Tools for Visual Studio, which
is not a substitute.
• An available MySQL Server connection.
MySQL for Excel Download
Either install MySQL for Excel using the MySQL Installer for Windows (a system that manages installations
and updates for all MySQL products on Windows), or download and execute the standalone file. The
download links are as follows:
• MySQL Installer: Download and execute the MySQL Installer MSI file. Select the MySQL for Excel
product and then proceed with the installation. See the MySQL Installer manual for additional details.
This is the recommended approach.
• Standalone: Download and execute the MySQL for Excel standalone MSI file.
MySQL for Excel is loaded and executed by selecting the Data menu tab in Excel, and then choosing the
"MySQL for Excel" Database icon. This opens a new Excel sidebar with the available MySQL for Excel
options. The navigation bar with the MySQL for Excel icon is shown in the following screenshot:
MySQL for Excel Download
4
Figure 2.1 The MySQL for Excel navigation bar
5
Chapter 3 Configuration
Table of Contents
3.1 Global Options and Preferences................................................................................................... 5
3.2 Managing MySQL Connections..................................................................................................... . 9
This section is divided into two overlapping topics; configuring the global options, and managing the
MySQL connections.
3.1 Global Options and Preferences
Each action, such as Import MySQL Data, has its own set of options. The buttons on these pages include:
Actions include:
• Clicking Accept: Saves option changes to your host, and preserves these changes across all sessions
and future Excel instances.
• Clicking Reset to Defaults: Resets all option values on the current options window to their default
settings. Click Accept to save the changes.
A set of "global" options affect the entire plugin, as described here:
Figure 3.1 The MySQL for Excel configuration: Global Options
• Connection Options:
Global Options and Preferences
6
• Wait [ ] seconds for a connection to the server before timing out. Defaults to 15.
• Wait [ ] seconds for a database query to execute before timing out. Defaults to 60.
• SQL Queries Options:
• [ ] Use optimistic updates on all Edit Data sessions. This option helps prevent unintentional data
overwrite, in that it checks for external edits before committing your changes. For example, between
the time you loaded the data into Excel, made changes in Excel, and committed, a different user could
have edited the same cells elsewhere in MySQL using MySQL Workbench or some other means. The
optimistic updates feature checks for these changes, and notifies you accordingly.
Optimistic updates can also be configured at runtime for all Edit Sessions, or for a specific edit session
by right-clicking the Edit Session floating dialog and choosing the desired Use Optimistic Update
option, as demonstrated below:
Figure 3.2 Optimistic Updates: Configuring at Runtime
This option is enabled by default.
• ( ) Do not show SQL statements sent to the server: When enabled, SQL statements are now
displayed, and only their results are displayed in the information dialog. Enabled by default.
• ( ) Preview SQL statements before they are sent to the server: When enabled, it adds an extra step
to the Create Schema, Export Data, Append Data and Edit Data operations before a statement is
committed to the server. It enables the "Review SQL Script" dialog, as shown below for an "Export
Data" operation:
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