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2010 User’s Guide
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User’s Guide
Peachtree®  2010
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Registration and Customer Support Information
View Peachtree Products and Services www.peachtree.com
Register Peachtree Products:
www.peachtree.com/register
1-800-388-4697
Outside United States:
www.peachtree.com/register
770-492-6333
Purchase Customer Support Plans: 
www.peachtree.com/support
1-800-336-1420
Peachtree Copyright and Trademark Notices
Copyright Notices
1992-2009 Sage Software, Inc. All rights reserved. 
Portions of the Peachtree First Accounting, Peachtree Pro Accounting, 
Peachtree Complete Accounting, Peachtree Premium Accounting and 
Peachtree Quantum applications, related products and services, and 
associated documentation were created by third parties and are hereby 
acknowledged as follows:
1995-2008 Aatrix Software, Inc. All rights reserved. 
2005 Access Softek, Inc. All rights reserved. 
2000-2002 AMYUNI Consultants. All rights reserved. 
1999-2006 AMYUNI Technologies, Inc. All rights reserved. 
2007 The Apache Software Foundation. All rights reserved. 
2008 Business Objects SA. All rights reserved. 
1987-2007 ComponentOne LLC All rights reserved. 
1996 - 2008 DataBlox, Inc. All rights reserved. 
2001-2007 devSoft, Inc. All rights reserved. 
1991-2007 FarPoint Technologies, Inc. All rights reserved. 
2004 – 2009 HRinterax, Inc.  All rights reserved.
2008 iLumen, Inc. All rights reserved.
1994-2007 Inner Media, Inc. All rights reserved. 
2005 Innovision Corporation. All rights reserved.
2001-2008 Iron Mountain. All rights reserved.
2002-2007 Macrovision Corporation. All rights reserved. 
2008 Pervasive Software Inc. All Rights Reserved. 
1994-2008 United Parcel Service of America, Inc. All rights reserved. 
1995-2006 Wintertree Software Inc. All rights reserved. 
2006 WinZip International LLC. All rights reserved.
2007 Xceed Software, Inc. All rights reserved. 
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Trademarks 
Sage, the Sage logo, Peachtree, Peachtree Software, the Peachtree logo, 
Peachtree Complete, Peachtree Direct Deposit, Peachtree First Accounting, 
Peachtree Passport, Peachtree Simple Payroll, Peachtree Select Payroll, 
Peachtree Premium, Peachtree Remote Access, Peachtree Today, Peachtree 
Web Accounting, Peachtree WebsiteTrader, Peachtree Web Transaction 
Center, Peachtree WebsiteCreator, WebsiteCreator Pro, ePeachtree, 
PeachSync, ACT!, Timeslips, TAL, DacEasy, FAS, MAS 90, MAS 200, Your 
Business in Mind, “Accuracy. Control. Results,” “Get The Insight Behind Your 
Numbers,” “Your business in mind.,” and “Accounting Behind the Screens” 
are registered trademarks or trademarks of Sage Software, Inc. or its affiliated 
entities. Microsoft, MS-DOS, Excel, Outlook, Windows, Windows NT, 
Windows Vista, the Windows logo, and the Microsoft Internet Explorer logo 
are registered trademarks or trademarks of Microsoft Corporation in the 
United States and/or other countries. Business Objects and the Business 
Objects logo, Business Objects and Crystal Reports are trademarks or 
registered trademarks of Business Objects in the United States and/or other 
countries. The First Data name, logo and related trademarks and service 
marks, owned by First Data Corporation, are registered and/or used in the 
United States and many foreign countries. UPS, the UPS brandmark, and the 
color brown are registered trademarks or trademarks of United Parcel Service 
of America, Inc. HR411 is a registered trademark of HRinterax, Inc.  iLumen 
and the iLumen logo are registered trademarks of iLumen, Inc. Innovision is a 
registered trademark of Innovision Corporation. Iron Mountain is a registered 
trademark of Iron Mountain. America Online and AOL are registered 
trademarks of America Online, Inc. DynaZIP is a registered trademark of Inner 
Media, Inc. WinZip is a registered trademark of WinZip Computing, Inc. 
Quicken and QuickBooks are registered trademarks of Intuit, Inc. Amyuni and 
the Amyuni logo are trademarks of Amyuni Technologies Inc. Sentry Spelling 
Checker Engine is a trademark of Wintertree Software, Inc. Pentium is a 
registered trademark of Intel Corporation. GoToMyPC and GoToMeeting are 
trademarks of Citrix Systems, Inc. and/or one or more of its affiliates and may 
be registered in the United States Patent and Trademark Office and in other 
countries.  Other product names mentioned may be service marks, 
trademarks, or registered trademarks of their respective companies and are 
hereby acknowledged.
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✪ 
Table of Contents 
i
Section 1
Installation
Chapter 1      Installing or Upgrading Peachtree .............................. 3
Contents of the CD(s).......................................................................4
Peachtree Products.............................................................................4
Quick Tips for Upgraders..................................................................5
Frequently Asked Questions..............................................................5
Installing Peachtree on a Single/Stand-Alone Computer....................6
Installing Peachtree on a Network.....................................................8
Quick Tips for Network Install.......................................................8
Installing Peachtree on a Client/Server Network...........................10
Installing Peachtree Complete or Peachtree Premium 
Accounting on a Peer-to-Peer Network.........................................15
Mapping a Drive to the Server Computer.....................................20
Installing Peachtree on a Terminal Server.....................................20
Registering Peachtree.......................................................................22
Updating Your Existing Peachtree Registration Information.........24
Uninstalling Peachtree.....................................................................25
Troubleshooting Installation............................................................26
Upgrading Peachtree........................................................................28
Converting to a New Peachtree Release Format............................29
Converting from QuickBooks or DacEasy....................................30
Chapter 2      Overview for the Non-Accountant ........................... 31
Selling Goods and Services...............................................................32
Creating a Sales Order..................................................................32
Billing Your Customers.................................................................34
Receiving Money..........................................................................36
Creating Deposit Slips..................................................................37
Purchasing Goods and Services........................................................38
Entering a Purchase Order............................................................39
Entering a Bill (Purchase Invoice).................................................40
Making a Payment........................................................................42
Managing Inventory ........................................................................43
Using Items on Sales and Purchases..............................................45
Paying Employees............................................................................45
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ii
User’s Guide
Using Reports to Make Decisions....................................................46
Section 2
Setup
Chapter 3      Creating a Company .................................................53
What Are My Company Setup Options?..........................................54
Accounting Methods.....................................................................54
Posting Methods...........................................................................56
Dates and Accounting Periods......................................................57
Account Aging..............................................................................57
Using the Create a New Company Wizard.......................................58
Moving Around in Create a New Company..................................59
Setting Up Your Company............................................................60
Company Information Window....................................................61
Select a Method to Create your Company.....................................62
Accounting Method Window .......................................................65
Posting Method Window..............................................................66
Accounting Periods Windows.......................................................66
Finish Window.............................................................................68
Completing the Setup Process..........................................................68
Setup Guide.....................................................................................69
Chapter 4      Setting Up Your General Ledger ...............................71
Selecting Account Types..................................................................74
Required Accounts in Peachtree.......................................................75
Numbering Accounts.......................................................................76
Entering or Modifying Accounts......................................................76
Entering Beginning Balances or Prior-Period Adjustments............78
Maintain Budgets.............................................................................80
Building a Budget.........................................................................81
Entering General Ledger Defaults....................................................81
Account Segments (Peachtree Premium Accounting)....................82
Chapter 5      Setting Up Customers ..............................................85
Customer Default Information .......................................................86
Standard Payment Terms..............................................................87
Account Aging..............................................................................88
Custom Fields...............................................................................88
Finance Charges............................................................................89
Statement and Invoice Defaults.....................................................90
iii
Table of Contents
Setting Up Sales Taxes..................................................................92
Customer Maintenance....................................................................96
Header Fields................................................................................97
General Tab..................................................................................97
Contacts Tab................................................................................98
Addresses Tab...............................................................................98
History Tab..................................................................................99
Sales Info Tab...............................................................................99
Payment and Credit Tab...............................................................99
Entering Customer Beginning Balances......................................100
Chapter 6      Setting Up Vendors ................................................ 103
Vendor Default Information..........................................................104
Standard Payment Terms............................................................105
Account Aging............................................................................106
Custom Fields.............................................................................108
1099 Settings..............................................................................109
Vendor Maintenance.....................................................................111
Header Fields..............................................................................113
General Tab................................................................................113
Addresses Tab.............................................................................113
History Tab................................................................................114
Purchase Info Tab.......................................................................114
Insurance Tab (Construction only).............................................115
Entering Vendor Beginning Balances.............................................115
Chapter 7      Setting Up Inventory  ............................................. 119
Inventory Default Information......................................................121
General.......................................................................................121
Ordering.....................................................................................122
GL Accts/Costing.......................................................................122
Taxes/Shipping...........................................................................123
Custom Fields.............................................................................124
Item Prices..................................................................................124
Item Maintenance..........................................................................127
Header Fields..............................................................................128
General.......................................................................................129
Custom Fields.............................................................................129
History .......................................................................................129
Bill of Materials..........................................................................130
iv
User’s Guide
Item Attributes............................................................................131
Serial Numbers...........................................................................131
Inventory Beginning Balances........................................................133
Set Up and Maintain Price Levels..................................................134
Change Prices for Individual Items.............................................134
Change Prices for Multiple Items................................................134
Set Up Quantity Discounts (Manufacturing and Distribution 
only)..............................................................................................136
Buying and Selling inventory in Bulk or Multi-Packs.....................138
Enabling Multi-Packs in Inventory Item Defaults.......................138
Setting Up Units/Measures for Bulk or Multi-Pack Quantities...139
Setting Up Inventory Items to Use Multi-Packs..........................139
Selecting the Appropriate U/M in Task Windows.......................140
Chapter 8      Setting Up Payroll ..................................................143
What Are My Payroll Options?......................................................144
Overview: Setting Up Your Payroll................................................147
How Payroll Amounts Get Calculated........................................147
Payroll Setup Wizard.....................................................................149
Company Information................................................................150
Benefits.......................................................................................151
Setting Up Taxes.........................................................................156
Setup Complete..........................................................................158
What Specific Payroll Fields Are Set Up Initially?.......................159
How Default Information is Used...............................................160
Setting Up Employee Defaults.......................................................161
How Employee Information is Used...........................................168
Maintain Employees......................................................................169
Employee Beginning Balances.....................................................173
Track Employee Raise History (Peachtree Premium)..................176
Track Performance Reviews (Peachtree Complete and above).....177
Chapter 9      Setting Up Jobs  ......................................................179
Overview........................................................................................180
The Elements of Job Costing......................................................180
How Can You Use Job Costing?.................................................184
Setting Up Job Defaults.................................................................185
Custom Fields.............................................................................185
Billing and Retainage (Construction only)..................................186
Labor Burden (Construction only)..............................................187
v
Table of Contents
Setting Up Jobs..............................................................................188
General Tab................................................................................189
Estimated Expenses & Revenue Tab...........................................189
Notes Tab...................................................................................190
Setting Up Phases and Cost Codes.................................................190
Job Beginning Balances..................................................................191
Applying Costs and Revenues to Jobs............................................192
Setting Up and Applying Labor Burden (Construction only).........193
Setting Up and Processing Retainage (Construction only)............194
Setting Up Peachtree to Handle Retainage..................................194
Processing Retainage for Customers............................................195
Processing Retainage for Vendors...............................................195
Releasing Retainage for Customers.............................................195
Releasing Retainage for Vendors.................................................196
Section 3
Basic Tasks
Chapter 10      Customer Transactions ........................................199
Overview of Customer Transactions..............................................201
Entering Quotes............................................................................202
Entering Sales Orders....................................................................203
Entering Proposals.........................................................................206
Entering Sales Invoices...................................................................207
Printing Sales Invoices................................................................209
Broadcasting Sales Invoices.........................................................210
Voiding Sales Invoices................................................................214
Entering Receipts (Customer Payments)........................................215
Applying Receipts to Sales Invoices.............................................215
Entering Cash Sales....................................................................216
Entering Credit Card Sales.........................................................218
Select for Deposit...........................................................................221
Entering Customer Credit Memos.................................................222
Select for Progress Billing (Construction only)...............................224
Chapter 11      Vendor Transactions ............................................ 229
Overview of Vendor Tasks.............................................................230
Entering Purchase Orders..............................................................231
Receiving Inventory/Entering Vendor Invoices (Entering Bills).....233
Paying Vendor Bills.......................................................................237
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