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Chapter 10
Customer Transactions
208
tomer billing functions, including filling sales orders and proposals, invoic-
ing customers, and billing and receiving payments. 
To enter a sales invoice,
Select Tasks, Sales Invoicing; then, follow the steps below:
You can use the steps above to create a sales invoice for items that you are selling 
at the point of sale. This method uses the Apply to Sales tab. You can also fill 
sales orders and proposals using the Apply to Sales Order No. (or Apply to Pro-
posal) tab. For more information, see “Entering Sales Orders” on page203
and “Entering Proposals” on page206
.
Leave the Invoice # blank if 
you intend to print the 
invoice. Peachtree will 
automatically assign an 
invoice number during the 
printing process.
Select a customer. 
Peachtree will fill in the 
header fields with 
information from the 
customer record.
Enter the quantities and 
items that will be part of 
this invoice.
Select Print to save the 
invoice and print it.
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Entering Sales Invoices
209
You can also apply payments from your customers to the invoice at time of 
billing. Just follow the steps above to create the invoice, but before printing, 
click the Amount Paid at Sale button to enter the payment information.
Click OK when you’ve entered the payment information. The payment 
amount and invoice balance appear in the bottom right of the Sales Invoic-
ing window.
Note that you cannot print a receipt for the customer using this routine. 
However, you can do so using the Receipts window.
Printing Sales Invoices
There are two basic ways to print sales invoices:
Sales/Invoicing: Using the 
Print
button in either the Sales/Invoicing win-
dow, you can print one invoice at a time. Using the Print button drop 
down menu, you can choose Select Invoices to Print to print a batch of 
invoices.
Reports & Forms: In the 
Forms 
list on the Forms tab of the Select a 
Report or Form window, you can choose an invoice form to print and 
then print a batch of invoices that have not yet been printed (assigned 
invoice numbers). 
Enter your customer’s
payment information
here, if they paid at the
time of the sale.
Enter the amount of the payment 
and the payment method here.
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Chapter 10
Customer Transactions
210
Print Sales Invoices from Reports & Forms
The process of printing invoices is fully explained in the “Reports” chapter, 
since invoices are printed in a batch from the Reports & Forms menu. 
Entries saved without an invoice number will print from here. For more 
information, see “Batch Printing Forms” on page330
.
From the Reports & Forms menu, select Forms; then select Invoices 
and Packing Slips
You will filter which invoices you want to print and enter the latest date of 
the invoices you want to print. If you use the default settings, Peachtree will 
print all outstanding sales invoices that do not have reference numbers 
(invoice numbers) as of the latest invoice date.
Broadcasting Sales Invoices
You can create the same invoice for multiple customers. For example, if you 
bill the same annual fee to many of your customers, you can use broadcast 
invoicing to create this invoice for multiple customers instead of creating the 
invoices one at a time for each customer. Broadcast invoicing is available 
only in Peachtree Premium Accounting.
If you want more information:
In the Help index, look up “invoice, entering sales.” 
Look up “invoice, applying customer payments.” 
Select an invoice form 
from the list. All invoices in 
this batch will print using 
this form.
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Entering Sales Invoices
211
To broadcast a sales invoice, follow these steps:
1 Select Tasks, Sales/Invoicing.
2 Create the invoice that you want to broadcast to multiple customers. 
You do not have to enter information in the customer ID field or the 
date or invoice number fields. These fields will be populated on each 
invoice based on the selections that you make later in the process.
OR
Open an existing invoice that you want to broadcast.
3 Click the Broadcast button on the Sales/Invoicing screen toolbar.
4 On the Select Customers for Broadcast Invoicing-Filter Selection 
screen, make any necessary filter selections to narrow down the list of 
customers to use when creating the invoices. Then click OK.
Select the 
Broadcast button 
to create the 
invoice that is 
displayed on the 
screen for 
multiple 
customers.
Make any necessary 
filter selections and 
click OK.
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Chapter 10
Customer Transactions
212
5 In the Selection Grid on the Create Broadcast Invoices screen, select 
the customers that you want to use to create the invoices. Some custom-
ers may have messages in the Warning column of the grid. Look care-
fully at these customers before selecting to create invoices for them.
If you do not see the desired customers in the Selection Grid, click the 
Return to filter screen button to return to the filter screen where you 
can change your filter selections.
6 Enter a date for the invoices in the Broadcast Invoice Date field.
7 Click Create. This will save the invoices without invoice numbers so that 
you can print them later.
8 A message will appear showing the number of invoices that you just cre-
ated and giving you the option to print the invoices and view a sum-
mary list of the invoices. Click View Summary to see a list of the 
invoices you just created. You will not have the option to view this 
report any other time.
9 Click Print Invoices to print these invoices. The Preview and Print 
Invoices and Packing Slips screen will appear with the invoices you just 
created selected in the grid. You will be able to select other unprinted 
invoices to print also.
Select the
customers that
you want to
use to create
the invoices.
Enter a date for the 
invoices here.
Click Create to
save the
invoices. You
will be able to
view a
summary list
and print the
invoices after
saving them.
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Entering Sales Invoices
213
10 On the Preview and Print Invoices and Packing Slips screen, enter the 
first invoice number to use when printing the invoices.
11 Click Print/E-mail to print the invoices.
Select View Summary to 
view a list of the invoices 
you just created.
Select Print Invoices if 
you want to print the 
invoices now.
Enter the
first invoice
number to
use when
printing the
invoices.
The
broadcast
invoices will
be selected
to print in
the grid.
Click Print/E-
mail to print
the invoices.
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Chapter 10
Customer Transactions
214
Voiding Sales Invoices
Sometimes you will need to void an invoice. This typically happens when 
you’re printing preprinted invoice forms and your printer jams during print-
ing. You don’t want to delete the invoice altogether because you need to 
account for all invoice numbers. For instance, say the printer jammed while 
printing Invoice No. 101. The invoice register will have a record of Invoices 
No. 100 and 102 but not of 101 because it failed to print. In this case, to 
account for the missing invoice, you would void Invoice No. 101.
Once you void a sales invoice, Peachtree generates a second invoice that 
reverses the original one. It also creates what is called a “zero-dollar receipt,” 
Peachtree creates this transaction to “pay off” the original as well as the 
voided invoice so that neither of them shows up as an aged receivable.
To void a sales invoice, follow these steps:
1 From the Tasks menu, select Sales/Invoicing.
2 In the Sales/Invoicing window, use the List button in the 
toolbar to find and select the invoice you want to void.
3 From the toolbar, select the drop-down arrow next to the 
Delete button, and then select the Void button.
4 To delete the invoice, select OK.
If you want more information:
In the Help index, look up “printing, sales invoices.”
Look up “printing, forms in batches from Select a Report or Form window.”
Look up “invoice, broadcast.”
Look up, “voiding, sales invoices
Entering Receipts (Customer Payments)
215
Entering Receipts (Customer Payments)
When a customer pays your company for goods and services sold to them, 
you must record the receipt. Most receipts are applied to sales invoices. 
However, you can also enter cash sales (transactions in which no invoice is 
entered or required), prepayments, and customer refunds. Peachtree lets you 
receive multiple methods of payment such as cash, check, and credit card.
Applying Receipts to Sales Invoices
You will use the Apply to Invoices tab of the Receipts window for this type 
of task. To apply a customer payment to sales invoices,
INITIAL DECISIONS
Since this is such a versatile window, think first what kind of receipt you’re 
recording. Is this a cash sale (page216
), or did you issue an invoice? If this is 
a prepayment (see page217
), things will be handled a little differently.
Chapter 10
Customer Transactions
216
Select Tasks, Receipts; then, follow the steps below:
Entering Cash Sales
To enter cash sales, or any other type of sale where no invoice is involved, 
you will use the Apply to Revenue tab. Using this tab, you can enter the cus-
tomer’s payment as well as record the sale of inventory items and other ser-
vices. Your inventory quantities on hand will be updated when you save the 
Mark the Pay check 
boxes for the invoices 
the customer is paying.
Select Save or Print; this 
will update the 
customer’s records.
Enter the Reference and 
Receipt numbers. Also, 
specify the Payment 
Method and the 
appropriate Cash Account.
Select a customer. 
Peachtree will fill in the 
header fields with 
information from the 
customer’s record.
Entering Receipts (Customer Payments)
217
receipt. To enter a cash sale, start with steps 1 and 2 on the previous page, 
and then continue below.
You can create a cash sale to customers who are not listed in your 
Customer List simply by skipping the Customer ID field and enter-
ing their name information in the Name fields.
Entering Prepayments
You can enter a prepayment or customer deposit by using the Apply to Rev-
enue tab. Fill out the header information in the Receipts window, click the 
Prepayments check box on the Apply to Revenues tab, and enter the pre-
payment information. Then select Save or Print. This deposit can then be 
applied to customer invoices.
If you want more information:
In the Help index, look up “receipt, overview.” 
Look up “receipt, applying customer payments.” 
Select Save or Print to 
complete the transaction 
and update the 
customer’s records. Any 
stock items sold will be 
subtracted from inventory.
On the Apply to 
Revenues tab, enter the 
quantities, items, and so 
forth, for the sale. This can 
include items that are not 
tracked in inventory.
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