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Ÿ Whenyoueditacustomformat,QuattroProappliestheformatting
changestoallcellsthatusethecustomformat.
Ÿ Ifthecustomformatcontainsmultipleformatstatements,youcanedita
specificstatementbyselectingitfromtheFormatSummarysection,then
makingtheappropriatechangestothestatement.
Toapplyacustomformat
1 Selectthecellstowhichyouwanttoapplythecustomformat.
2 ClickFormat,Selection,thenclicktheNumericFormattab.
3 EnabletheCustombutton.
4 ChooseacustomformatfromtheCustomFormatslist.
Settingconditionalformats
QuattroProletsyousetaconditionwithinaformatstatement.Whenyouset
acondition,youmustspecifythecondition,andtheresultingformattobe
appliedwhentheconditionsaretrue(e.g.,ifXisgreaterthanY,thenapply
theZformat).Youmustspecifyadefaultformatstatementwhichisappliedif
theconditionisfalse.Thedefaultformatstatementmustnotcontaina
conditionandmustappearasthelastformatstatementintheFormat
Summarysection
Acustomformatcancontainmultipleconditions.Whenyouapplyacustom
formattocells,allconditionswithinthecustomformatareevaluated.
QuattroProevaluatesconditionsfromtoptobottomuntilitfindsacondition
thatis“true,”orreachesthedefaultformatstatement.
Thefollowingfigureisanexampleofacustomformatthatcontainsmultiple
formatstatementswithconditions.Thefirstcolumncontainstheconditions,
andthesecondcolumncontainstheformatstobeappliedwheneach
conditionistrue.Thethirdcolumnspecifieshowtoadjustthevaluebefore
displayingitinthespreadsheet.Formoreinformationaboutadjustingvalues,
see“Adjustinghowvaluesdisplay”Adjustinghowvaluesdisplay>Proc4
YoucanaddorinsertnewformatstatementsintheFormatSummary
section.Youcanalsodeleteformatstatements.
Editingandformattingaspreadsheet
201
Thefollowingfigure
displaysmultiple
formatstatements.
Thefirstcolumn
containsconditions,
thesecondcolumn
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Youcanadjusthowavaluedisplayswithinaformatstatement.For
informationaboutadjustingthewayavaluedisplays,see“Adjustinghow
valuesdisplay”onpage203.
Tosetacondition
1 Selectthecellwiththecustomformattowhichyouwanttoseta
condition.
2 ClickFormat,Selection,thenclicktheNumericFormattab.
3 EnabletheCustombutton.
4 ClicktheAddbutton.
5 IntheFormatsection,createtheformattoapplyiftheconditionisfalse
byconsideringthefollowingoptions:
Ÿ Toaddanumericformat,clicktheAddNumericCodebutton,then
chooseaformatcodefromthelistbox.
Ÿ Toaddadateortimeformat,clicktheAddDate/TimeCodebutton
thenchooseaformatcodefromthelistbox.
Ÿ Toaddrichtextformattingtotheformatcodes(i.e.,textcolor,font
typeandsize),selecttheformatcodeintheFormatbox,thenaddthe
appropriatetextformattingusingthetextformattingbuttonsinthe
Formatsection.
Ÿ Toaddtexttobedisplayedwiththeformat,typethetextdirectlyinto
theFormatbox.
6 IntheIfConditionsection,choosethefirsttermoftheconditionfromthe
FirstTermlistbox.Considerthefollowingoptions:
Ÿ IfyouchooseValue,typeavalueinthetextbox
Ÿ IfyouchooseThisCell,QuattroProusesthecurrentlyselectedcell
Ÿ IfyouchooseOtherCell,selectacellfromthespreadsheetusingthe
Pointerbutton
7 ChooseanoperatorfromtheOperatorlistbox.
8 ChoosethesecondtermoftheconditionfromtheSecondTermlistbox.
9 IntheFormatsection,choosetheresultingformatcodetoapplywhenthe
conditionistrue.Considerthefollowingoptions:
Ÿ Toaddanumericformat,clicktheAddNumericCodebutton,then
chooseaformatcodefromthelistbox.
Ÿ Toaddadateortimeformat,clicktheAddDate/TimeCodebutton
thenchooseaformatcodefromthelistbox.
202
QuattroPro9:Chapter7
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Ÿ Toaddrichtextformattingtotheformatcodes(e.g.,textcolorandfont
typeandsize),selecttheformatcodeintheFormatbox,thenaddthe
appropriatetextformattingusingthetextformattingbuttonsinthe
Formatsection.
Ÿ Toaddtexttobedisplayedwiththeformat,typethetextdirectlyinto
theFormatbox.
Ÿ Whencreatingthedefaultformatstatement,youcanaddtoorreplaceany
existingformatcodesthatexist.
Ÿ IfyouenabletheAdjustValueBeforeDisplaycheckbox,theadjustment
appliestotheformatstatementthatiscurrentlyselectedintheFormat
Summarysection.
Ÿ Ifyouchooseabarformat,youcanadjustthelimitsofthebarrangeinthe
BarFormatValuessection.Formoreinformationaboutbarformats,see
“Displayingvaluesashorizontalbars”onpage205.
Ÿ ClicktheAddbuttonintheFormatSummarysectiontoaddanother
formatstatementwithconditionafterthecurrentlyselectedformat
statement.
Ÿ ClicktheInsertbuttonintheFormatSummarysectiontoinsertaformat
statementwithconditionbeforethecurrentlyselectedformatstatement.
Todeleteaformatstatement
Ÿ IntheFormatSummarysection,choosetheformatstatementtodelete,
thenclicktheDeletebutton.
Adjustinghowvaluesdisplay
Youcanalsousearithmeticoperatorstoadjustthewayformattedvalues
displayinyourspreadsheet.Sayyouhaveatablethatcontainspopulationsof
Europeancountriesinmillions.Youcanreducethenumberofzerosthat
displayinthepopulationcolumnbyadjustinghowthepopulationvalueis
displayed.Thisdoesnotchangetheactualpopulationfigure.Ifyouadjustthe
valuebydividingeachpopulationbyonemillion,youcandisplaythe
necessarypopulationfigureswithoutrepeatingzerosforeachpopulation.For
example,ifyouselectacellthatcontainsapopulationfigureof12,000,000,
thenumber12displaysinthecell.However,becauseyouonlyadjusttheway
thenumberdisplays,thenumberintheinputlineremains12,000,000.
Editingandformattingaspreadsheet
203
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Whenyouadjusthowvaluesdisplay,makesurethattheformatstatement
youadjustcontainsnumeric,date,ortimeformatcodes.
Toadjustthewayvaluesdisplay
1 Selectthecellwiththevaluetoadjust.
2 ClickFormat,Selection,thenclicktheNumericFormattab.
3 EnabletheCustombutton,thendooneofthefollowing:
Ÿ Toadjustthewayvaluesdisplayinanexistingcustomformat,choose
theformatfromtheCustomFormatslist,thenclicktheEditbutton.
Ÿ Toadjustthewayvaluesdisplayinanewcustomformat,clicktheAdd
button.
4 IntheFormatsection,considerthefollowingoptions:
Ÿ Toaddanumericformat,clicktheAddNumericCodebutton,then
chooseaformatcodefromthelistbox.
Ÿ Toaddadateortimeformat,clicktheAddDate/TimeCodebutton.
thenchooseaformatcodefromthelistbox.
5 EnabletheAdjustValueBeforeDisplaycheckbox.
6 IntheFirstTermlistbox,chooseoneofthefollowingterms:
Ÿ Value—usesthespecificvalueastheterm;typethevalueinthe
adjoiningtextbox
Ÿ ThisCell—usesthevalueofthecurrentcellastheterm
Ÿ OtherCell—usesthevalueofanothercellastheterm.Thiscellcan
useeitherabsoluteorrelativecelladdressing;typethecelladdressor
selectitusingthePointerbutton.
204
QuattroPro9:Chapter7
Thefollowinggraphic
displaysthe
populationtable
beforeandafter
adjustingthewaythe
valuesaredisplayed.
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7 FromtheOperatorlistbox,choosetheoperator.
8 FromtheSecondTermlistbox,choosethesecondtermtocompletethe
mathematicexpression.
Ÿ Ifyouhavemultipleformatstatementswithconditions,youcanadjustthe
wayvaluesdisplayforeachstatement.
Displayingvaluesashorizontalbars
TheBarformatletsyouvisuallyidentifypatternsoranomaliesinnumeric
data.Bydisplayingnumericvaluesashorizontalbarsyoucreateagraphical
representationofyourdata.Forexample,consideramousetrapcompanythat
tracksmonthlysalesfor1998.ByviewingthesefiguresusingaBarformat,
youcanviewanysalestrendsfortheyearandquicklyidentifythemonth
withthehighestandlowestsalesrecords.
YoucanapplyapredefinedLeftBar,CenterBar,orRightBarformat.Youcan
alsochangethecolorofthebarandthelimitsofthebarrange.Bydefault,
QuattroProusesthecolorredandabarrangefrom0to100.
Toapplyabarformat
1 Selectcellstowhichyouwanttoapplytheformat.
2 ClickFormat,Selection,thenclicktheNumericFormattab.
3 EnabletheCustombutton.
4 FromtheCustomFormatslist,chooseoneofthefollowingbarformats:
Editingandformattingaspreadsheet
205
Thisfiguredisplays
themonthlysales
figuresinnumbers
andinabarformat.
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Ÿ LeftBar—displaysthenumberasaredbarstartingattheleftofthe
cell
Ÿ RightBar—displaysthenumberasaredbarstartingattherightof
thecell
Ÿ CenterBar—displaysthenumberasaredbarstartinginthecenter
ofthecell
Tochangethebarcolor
1 Followsteps1to4fromthepreviousprocedure.
2 ClicktheEditbutton.
3 IntheFormatsection,selectthebarformatcodeintheFormatbox.
4 ClicktheTextColorbutton,thenchooseacolorfromthecolorpalette.
ClicktheMorebuttontoexpandthecolorpaletteselection.
Tochangethebarrangelimit
1 Selectthecellstowhichyouwanttoeditthebarrange.
2 ClickFormat,Selection,thenclicktheNumericFormattab.
3 EnabletheCustombutton.
4 FromtheCustomFormatslist,choosethebarformattoedit,thenclick
theEditbutton.
5 IntheBarFormatValuessection,clicktheLowerLimitbutton,then
chooseoneofthefollowingoptions:
Ÿ Value—usesaspecificvalueasthelowerlimit;typethevalueinthe
adjoiningtextbox
Ÿ OtherCell—usesthevalueofanothercellthatiseitherrelativeto
thecurrentcelloranabsolutecelladdressasthelowerlimit;typethe
celladdressinthetextboxorselectitusingthePointerbutton.
6 IntheBarFormatValuessection,clicktheUpperLimitbutton,then
chooseoneofthefollowingoptions:
Ÿ Value—usesaspecificvalueasthelowerlimit;typethevalueinthe
adjoiningtextbox
Ÿ OtherCell—usesthevalueofanothercellthatiseitherrelativeto
thecurrentcelloranabsolutecelladdressastheupperlimit;typethe
celladdressinthetextboxorselectitusingthePointerbutton.
206
QuattroPro9:Chapter7
Sizingrowsandcolumns
QuattroProletsyouresizerowsandcolumnsinyourspreadsheet.Youcan
formatjustoneroworcolumn,oryoucanchangethedefaultheightand
widthforallrowsandcolumnsinyourspreadsheet.Youcanhidecolumns
androwsyoudonotwanttoseeonyourdesktop.Hidingrowsorcolumns
doesnotdeletethemfromthespreadsheet,itjusthidesthemfromview.
Resizingrows
QuattroProletsyouchangetherowheightforonerowormultiplerowsin
yourspreadsheet.
Tochangerowheight
1 Selectacellineachrowyouwanttoresize,orselecttherowborders.
PressCTRLtoselectnoncontiguousrows.
2 ClickFormat,Selection.
3 ClicktheRow/Columntab.
4 IntheRowOptionssection,enabletheSetHeightbutton.
5 IntheUnitsOfMeasuresection,enableoneofthefollowingbuttons:
Ÿ Points
Ÿ Inches
Ÿ Centimeters
6 TypetheheightintheHeightOptionsbox.
Ÿ Tousethemousetochangerowheight,selecttherowborders(press
CTRLtoselectnoncontiguousrows).Movethepointertothebottom
edgeofarowborder;thepointerturnsintoadoublearrow.Dragthe
doublearrowtoresizetherows.
Resizingcolumns
Youcanchangethewidthofonecolumn,oraselectionofcolumns.Youcan
resizecontiguousornoncontiguouscolumnselections.
Tochangecolumnwidth
1 Selectacellineachcolumnyouwanttoresize,orselectthecolumn
borders.
Editingandformattingaspreadsheet
207
PressCTRLtoselectnoncontiguouscolumns.
2 ClickFormat,Selection.
3 ClicktheRow/Columntab.
4 IntheColumnOptionssection,enabletheSetWidthbutton.
5 IntheUnitsOfMeasuresection,enableoneofthefollowingbuttons:
Ÿ Characters
Ÿ Inches
Ÿ Centimeters
6 TypethewidthintheWidthOptionsbox.
Ÿ Tousethemousetochangecolumnwidth,selectthecolumnborders
(pressCTRLtoselectnoncontiguouscolumns).Movethepointertothe
rightedgeofacolumnborder;thepointerturnsintoadoublearrow.Drag
thedoublearrowtoresizethecolumns.
Workingwithdefaultcolumnwidthsandrowheights
QuattroProusesadefaultcolumnwidthforallcolumnsinthespreadsheet.
Thisdefaultiswideenoughtodisplayninecharactersinthedefaultfont.You
canchangethedefaultwidth.Ifyouchangecolumnwidths,youcanresetthe
columnwidthtothespreadsheetdefaultwidth.
Columnswhosewidthsyouexplicitlyadjust(usingQuickFit,themouse,or
theColumnWidthproperty)arenotcontrolledbytheDefaultWidthproperty.
Beforethosecolumnscanbeaffectedbyachangeinthedefaultwidth,you
mustresetthecolumnwidthtothespreadsheetdefault.
Youcanreturnrowheightstothedefaultsize,whichisdeterminedbythe
largestfontusedintherow.
Tochangethedefaultcolumnwidthforaspreadsheet
1 ClickFormat,Sheet.
2 ClicktheDefaultWidthtab.
3 IntheUnitsection,enableoneofthefollowingbuttons:
Ÿ Characters
Ÿ Inches
208
QuattroPro9:Chapter7
Ÿ Centimeters
4 TypeacolumnwidthintheColumnWidthbox.
Ÿ Youcanalsoright-clickasheettab,thenclickSheetPropertiestoaccess
theDefaultWidthtab.
Torestorethedefaultcolumnwidth
1 Selectanycellineachcolumnyouwanttoresize,orselecttheirborders.
PressCTRLtoselectnoncontiguouscolumns.
2 ClickFormat,Selection.
3 ClicktheRow/Columntab.
4 EnabletheResetWidthbutton.
Torestorethedefaultrowheight
1 Selectarow.
2 ClickFormat,Selection.
3 ClicktheRow/Columntab.
4 IntheRowOptionssection,clickResetHeight.
Ÿ ClickthePropertiesbuttontoaccesstheRow/Columntab.
Ÿ Double-clicktherowbordertoreturntherowheighttothedefaultsize.
UsingQuickFitandFit-As-You-Go
TheQuickFittooladjustscolumnwidthtoonecharacterwiderthanthe
longestentry.YoucanapplyQuickFittoseveralcontiguouscolumnsatonce.
Ifyouselectentireorpartialcolumns,thewidthisbasedonthelongest
entryintheselection.Ifasingle-row(orjustonecell)isselected,thewidth
isbasedonthelongestentryinthatrowandallcellsbelowit.
Numbervaluesthatarewiderthanthecellwidthappeareitherinscientific
notationorasarowofasterisks(*********),dependingonthenumeric
formatandwidthofthecell.UsetheFit-As-You-Gotooltoautomatically
increasethecolumnwidthasyoutypesothatnumbervaluesarealways
visible.
Editingandformattingaspreadsheet
209
ToincreasecolumnwidthusingQuickFit
1 Selectthecellcontainingthelongtextstring.
2 ClicktheQuickFitbuttonontheNotebooktoolbar.
Ÿ Youcanalsodouble-clickthecolumnlettertoincreasecolumnwidth.
Ÿ ToapplyQuickFittoseveralcontiguouscolumns,selectablockofcells,
includingallofthecolumns,thenclicktheQuickFitbutton.
ToenableFit-As-You-Go
1 ClickTools,Settings.
2 ClicktheGeneraltab.
3 EnabletheFit-As-You-GocheckboxintheOptionssection.
Hidingrowsandcolumns
QuattroProletsyouselectivelyhiderowsorcolumnsfromyourviewonthe
desktop.Hiddenrowsorcolumnsdonotprint.Althoughtheyarehidden
fromview,theyarestillusedincalculations.Columnsmovelefttofillinthe
emptyspacefromthehiddencolumn,androwsmoveup.However,row
numbersandcolumnlettersdonotchange.Forexample,ifyouhidecolumn
B,thecolumnson-screenarelabeledA,C,D,andsoon.Whenyoumoveor
copyhiddencolumnstoadifferentpartofthenotebook,usethePaste
Specialfeature.ForinformationaboutusingPasteSpecial,see“Usingthe
PasteSpecialcommand”onpage173.
Tohiderowsorcolumns
1 Selecttherowsorcolumnstohide.
2 Right-clicktherowsorcolumns,thenclickHide.
Ÿ IfyouuseTools,DataTools,ExtractToFiletosavepartofanotebook
thatincludeshiddenrowsorcolumns,thehiddenrowsorcolumnssavein
thenewfileandremainhiddenwhenyouopenthenewfile.
Torevealhiddenrowsorcolumns
1 ClickEdit,SelectAll,orselectcellsonbothsidesofthehiddenarea.
2 ClickthePropertiesbutton.
210
QuattroPro9:Chapter7
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