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Specifying E-mail Destinations
23
1
Registering a Directly-Entered Destination in the Address Book
This section explains how to register a directly-entered destination in the ma-
chine’s address book. You can also register a destination selected from the LDAP
server.
A
In the destination field, display the destination you want to register.
B
Press [ProgDest].
C
Press [Names], and then specify the name and other information to be regis-
tered.
For details about specifying the information to be registered, see General Set-
tings Guide.
D
Press [OK].
Note
❒ Depending on the security setting, [ProgDest] may not appear. In such case,
you cannot complete the registration.
❒ To register in the machine’s address book a destination searched for and
selected from the LDAP server, display the destination, and then press
[ProgDest].
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Sending Scan Files by E-mail
24
1
Specifying the E-mail Sender
This section explains how to specify the e-mail sender.
To send e-mail, you must specify the name of the sender.
You can specify the e-mail sender by any of the following methods:
• Select the sender from the sender list
• Select the sender by entering the registration number
• Select the sender by searching the machine’s address book
Note
❒ Senders must be registered in advance under [System Settings]. For details, see
General Settings Guide.
❒ In [System Settings], you can specify the Administrator's E-mail Address as the
default sender name. This lets you send e-mail without specifying the sender.
For details, see General Settings Guide.
❒ Depending on the security setting, the logged-on user may be specified as the
sender.
❒ When a protection code has been set, a screen for entering the protection code
appears after selecting the sender. Enter the protection code, and then press
[OK]. If the protection code you entered is correct, the sender name is dis-
played.
Selecting a Sender from the List
This section explains how to select the sender from the machine’s sender list.
A
Press [Attach Sender's Name].
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Specifying the E-mail Sender
25
1
B
Select the sender.
C
Press [OK].
Using a Registration Number to Specify a Sender Name
Select the sender using the registration numbers specified by users in the ma-
chine's address book.
A
Press [Attach Sender's Name].
B
Using the number keys, enter the five-digit registration number assigned
to the required destination folder.
If the entered number is less than five digits, press the {q} key after the last
number.
Example: To enter 00006
Press the {6} key, and then press the {q} key.
C
Press [OK].
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Sending Scan Files by E-mail
26
1
Selecting the Sender by Searching the Machine’s Address Book
This section explains how to select the sender by searching the machine’s ad-
dress book.
A
Press [Attach Sender's Name].
B
Press [ ].
C
To search by user name, press [User (Dest.) Name].
To search by e-mail address, press [E-mail Address].
The soft keyboard appears.
You can also search by combining [User (Dest.) Name] and [E-mail Address].
D
Enter the beginning of the sender’s name you want to search for.
To search by e-mail address, enter the beginning of the address.
E
Press [OK].
F
Select the sender.
G
Press [Exit].
H
Press [OK].
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Specifying the E-mail Subject
27
1
Specifying the E-mail Subject
This section explains how to specify the e-mail subject.
The procedure to specify the subject “[Urgent] New product appearance” is ex-
plained as an example here.
A
Press [Subject / Message].
B
Press [Attach Subject].
C
Select the subject [Urgent].
D
Press [Manual Input].
The soft keyboard appears.
E
Enter the subject “New product appearance”.
F
Press [OK] three times.
Note
❒ For details about entering the text, see About This Machine.
❒ For details about maximum number of characters that can be entered, see
"Sending E-mail".
Reference
p.141 “Sending E-mail”
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Sending Scan Files by E-mail
28
1
Specifying the E-mail Message
This section explains how to specify the e-mail message.
The message can be created in the following ways:
• Select the e-mail message from the list
• Enter the message directly
Selecting a Message from the List
You can select a message from the list.
Important
❒ The messages that can be selected from the list must be registered in [System
Settings] in advance. For details, see General Settings Guide.
A
Press [Subject / Message].
B
Press [E-mail Message].
C
Select a message.
D
Press [OK] twice.
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Specifying the E-mail Message
29
1
Manual Entry of a Message
You can enter the message manually.
A
Press [Subject / Message].
B
Press [E-mail Message].
C
Press [Manual Input].
The soft keyboard appears.
D
Enter the message.
E
Press [OK] three times.
Note
❒ For details about entering the text, see About This Machine.
❒ For details about the maximum number of characters that can be entered,
see “Sending E-mail”.
Reference
p.141 “Sending E-mail”
Sending Scan Files by E-mail
30
1
Simultaneous Storage and Sending by E-mail
This section explains how to store a file and simultaneously send it by e-mail.
A
Press [Store File].
B
Press [Send & Store].
C
If necessary, specify the stored file's information, such as [User Name], [File
Name], and [Password].
For details, see "Specifying File Information for a Stored File".
D
Press [OK].
E
Specify the destination, make any other necessary settings, and then send
the e-mail.
For details about sending a file by e-mail, see "Basic Operation for Sending
Scan Files by E-mail".
Note
❒ Depending on the security setting, [Access Privileges] may appear instead
of [User Name]. For details about specifying [Access Privileges], consult your
administrator.
❒ You can resend stored files by e-mail. To resend stored files, select the files
on the screen for selecting stored files, and then send them. For details, see
"Sending a Stored File".
Reference
p.61 “Specifying File Information for a Stored File”
p.12 “Basic Operation for Sending Scan Files by E-mail”
p.69 “Sending a Stored File”
Sending the URL by E-mail
31
1
Sending the URL by E-mail
This section explains how to send the URL of a scanned file by e-mail.
Use this function if network restrictions prevent you sending attachments by e-
mail.
A
In [Scanner Features], select [Send URL Link] under [Stored File E-mail Method].
For details about specifying the setting, see General Settings Guide.
B
Return to the initial scanner screen, and then press [Store File] to select [Send
& Store].
To send the URL by e-mail, you must select [Send & Store].
C
Press [OK].
D
Specify the e-mail destination, make any other necessary settings, and then
send the e-mail.
For details about sending e-mail, see "Basic Operation for Sending Scan Files
by E-mail".
An e-mail similar to the following will be sent to the destination:
E
In the e-mail destination, click the URL.
Web Image Monitor starts.
F
View,  delete,  or download the  file  over  the network  using  Web  Image
Monitor.
Note
❒ For details about Web Image Monitor functions and their settings, see Net-
work Guide.
❒ It is recommended that you use Web Image Monitor on the same network
environment.
❒ Depending on the environment, even if you click the URL in the file sent
by e-mail, the browser may not start and you may not be able to view the
file. If this happens, click the same URL again, or manually enter the URL
in the browser's address bar.
❒ To display details about the functions for managing stored files using Web
Image Monitor, click [Help] on the upper right of each Web browser's win-
dow.
Sending Scan Files by E-mail
32
1
❒ You can send the URL by e-mail and simultaneously send it by Scan to
Folder. In this case, the file is sent to the Scan to Folder destination, not the
URL.
Reference
p.12 “Basic Operation for Sending Scan Files by E-mail”
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