Desktop 
Document 
Manager 
R2.7.5
User’s Guide 
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ii 
Desktop Document Manager User’s Guide 
Copyright 
© 2000-2001 by Sharp Corporation. All rights reserved.  Reproduction, adaptation or translation 
without prior written permission is prohibited, except as allowed under copyright laws. 
Trademark Acknowledgements 
Microsoft
®
and Windows
®
are registered trademarks of Microsoft Corporation.  
Internet Explorer
®
, Microsoft Word
®
, and Microsoft Excel
® 
are registered trademarks of Microsoft 
Corporation.  
All other trademarks identified herein are the property of their respective owners. 
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Desktop Document Manager User’s Guide 
iii 
Table of Contents
Chapter 1 Introduction......................................................................................................1
Overview...................................................................................................................................2
System Requirements...............................................................................................................3
About This Guide......................................................................................................................4
User’s Guide Organization.......................................................................................................4
Definitions of Terms.................................................................................................................5
Desktop Document Manager Online Help..............................................................................5
Chapter 2 Installing Desktop Document Manager.........................................................7
Installation Procedure...............................................................................................................7
Software Location................................................................................................................7
User File Location................................................................................................................7
Desktop Document Manager CD Installation....................................................................8
Uninstalling Desktop Document Manager..............................................................................9
Chapter 3 Desktop Document Manager Overview.......................................................12
Introduction.............................................................................................................................12
Starting Desktop Document Manager....................................................................................13
Menu Bar............................................................................................................................13
Folder Window...................................................................................................................13
Toolbar................................................................................................................................14
Work Area...........................................................................................................................14
Output Zone........................................................................................................................14
Status Bar............................................................................................................................14
Scroll Bars...........................................................................................................................14
Navigating in Desktop Document Manager..........................................................................15
Working with the Folder Window.....................................................................................15
Right-Click Options.......................................................................................................16
The Menu............................................................................................................................17
The Toolbar.........................................................................................................................18
The Output Zone ................................................................................................................20
Exiting Desktop Document Manager....................................................................................20
Chapter 4 Working with Desktop Document Manager................................................21
Introduction.............................................................................................................................21
Viewing Images and Documents............................................................................................21
Working within a Folder....................................................................................................22
Controlling the Desktop Display.......................................................................................23
Changing the Thumbnail Size.......................................................................................23
Adding/Removing an Application on the Output Zone..............................................24
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Desktop Document Manager User’s Guide 
Set up Desktop Document Manager Entry Folder......................................................24
Setting Export Options.......................................................................................................24
Changing the Default Export Resolution.....................................................................25
Changing Color Settings...............................................................................................25
Viewing a Document’s Property Details...........................................................................25
Organizing Files......................................................................................................................26
Selecting Files.....................................................................................................................26
Opening Files......................................................................................................................26
Deleting Files......................................................................................................................26
Restoring a File...................................................................................................................26
Moving Documents and Folders.......................................................................................27
Copying a File....................................................................................................................27
Renaming a File..................................................................................................................27
Attaching a Document to Electronic Mail (Email)..........................................................27
Chapter 5 Scanning with Desktop Document Manager..............................................29
Introduction.............................................................................................................................29
Scanning Documents..........................................................................................................29
Setting Scanning Options.......................................................................................................30
Viewing Scanned Images........................................................................................................30
Viewing an Image....................................................................................................................31
Changing Scanning Options...................................................................................................32
Chapter 6 Converting Images to Text............................................................................33
Introduction.............................................................................................................................33
Conversion Capabilities..........................................................................................................33
Convert an Image using Drag-and-Drop................................................................................34
Convert by OCR Properties....................................................................................................35
Text Conversion Tips..............................................................................................................36
Chapter 7 Composer.......................................................................................................37
Introduction.............................................................................................................................37
Starting Composer...................................................................................................................39
Menu Bar............................................................................................................................39
Toolbar................................................................................................................................39
Work Area...........................................................................................................................39
Reference Area...................................................................................................................39
Working with Composer.........................................................................................................39
Loading Pages into Composer...........................................................................................40
Creating Composer Documents.........................................................................................41
Manipulating Pages.......................................................................................................41
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Desktop Document Manager User’s Guide 
v 
Deleting Pages...............................................................................................................41
Menu Options.....................................................................................................................42
Toolbar Options..................................................................................................................43
Saving Documents..............................................................................................................43
Opening a Composer Document.......................................................................................43
Attaching a Document to Email........................................................................................44
Closing Composer...................................................................................................................44
Chapter 8 Desktop Imaging............................................................................................45
Introduction.............................................................................................................................45
Basic Imaging Concepts.........................................................................................................45
What is Imaging?................................................................................................................45
Types of Images..................................................................................................................46
Image File Formats.............................................................................................................46
Image Documents...............................................................................................................46
Desktop Imaging.....................................................................................................................47
Imaging Application...........................................................................................................47
Display Images...............................................................................................................47
Convert Image Files.......................................................................................................48
Change Image Display..................................................................................................48
Scan Images...................................................................................................................49
Annotate Images............................................................................................................49
Create a Contact Sheet..................................................................................................50
Image Processing...........................................................................................................50
Using the Imaging Application..........................................................................................51
Before You Begin..........................................................................................................51
Finding an Image Document.........................................................................................51
Setting Properties...........................................................................................................51
Finding Specified Properties.........................................................................................52
Displaying an Image Document........................................................................................54
Opening the Document.................................................................................................54
Changing the Display....................................................................................................54
Displaying and Changing Thumbnails.........................................................................55
Creating a Contact Sheet...............................................................................................55
Annotating a Document.....................................................................................................56
Applying a Rubber Stamp.............................................................................................56
Adding a Highlight........................................................................................................57
Changing Highlight Properties.....................................................................................57
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vi 
Desktop Document Manager User’s Guide 
Enhancing a Document......................................................................................................58
Removing Speckles From a Document........................................................................58
Straightening the Page...................................................................................................59
Chapter 9 Glossary..........................................................................................................61
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Desktop Document Manager User’s Guide 
1 
1.   
Chapter 1 
Introduction
Welcome to Desktop Document Manager! This software offers you a complete, easy-to-use 
solution for organizing and working with your paper and electronic documents and images. Once a 
document has been saved to your PC, you can use Desktop Document Manager to organize it, 
view it, and then print it or e-mail it. Desktop Document Manager integrates the tools you need. 
Desktop Document Manager User’s Guide 
Overview 
Working with Desktop Document Manager, you can: 
• 
Scan Images and Documents    Desktop Document Manager works with your scanner to let 
you read paper documents into your PC using all of the scanning controls and options 
provided with your TWAIN scanner. Desktop Document Manager provides you with both 
“simple” scanning options as well as “advanced” options, giving you full control over 
scanning preferences. 
• 
Convert Images to Text    Text images scanned into Desktop Document Manager can be 
converted into editable text for use with common word processors.  Desktop Document 
Manager uses an advanced Optical Character Recognition (OCR) engine that even preserves 
your document layouts. You can also convert an image containing text into a word 
processing format by simply dragging it from any folder onto the Output Zone.  
• 
Prepare Production Ready Documents    Using Composer, you can combine files of 
different types into a single production-ready document. For example, combine a Word
®
file 
with an Excel
®
file and then add in a Lotus
®
file. In general, any application that can send 
documents to a printer can contribute pages to a Composer document. Reorder pages as you 
want them to appear and then print the entire document into stapled sets, making a single trip 
to the printer to collect your new documents. 
• 
View Your Images    Using Desktop Imaging, viewing your stored images, scanned images, 
and digital camera images is quick and easy.  
• 
Distribute Your Documents    Distribute documents by e-mail or print a hard copy as easily 
as dragging a file onto an icon on the Output Zone. 
• 
Import/Export an Image or Document    Import, store, and manage .BMP,.JPG, .PCX, or 
.TIF documents and images directly from Desktop Document Manager. 
Desktop Document Manager User’s Guide 
3 
System Requirements 
To successfully install and use Desktop Document Manager, your system must meet the following 
minimum requirements: 
• 
An Intel processor-based PC, Pentium   133 MHz or greater (Pentium MMX 200 MHz or 
better recommended) 
• 
Microsoft Windows 95 
• 
Microsoft Windows 98 
• 
Microsoft Windows Millennium 
• 
Microsoft Windows NT
®
4.0 Workstation with Service Pack 4 or later 
• 
Microsoft Windows 2000 Professional 
• 
Microsoft Windows XP Professional / Home Edition 
• 
Internet Explorer 4.01 or later.  Desktop Document Manager will install a minimal version of 
Internet Explorer 5.01 if this requirement is not available on your system. 
• 
At least 32 megabytes (MB) of RAM. (64MB or more recommended to increase processing 
speed.) 
• 
At least 110 MB of available hard disk space 
• 
SVGA monitor, 800 x 600 resolution, 256 colors (True Color recommended) 
• 
An Internet connection to access Internet product support sites. 
Desktop Document Manager User’s Guide 
About This Guide 
This User’s Guide assumes you have a basic understanding of Windows operation and are familiar 
with Windows terms. This includes how to start your system and navigate within a Windows 
environment, and perform such basic Windows functions as copying, printing and moving 
documents.  
For assistance in using Windows or Internet Explorer, refer to your Microsoft Windows user 
documentation. 
User’s Guide Organization 
This user’s guide is organized into the following chapters: 
Chapter 1, Introduction  
A basic overview of Desktop Document Manager features, options, system requirements, and 
User’s Guide organization. 
Chapter 2, Installing Desktop Document Manager 
Reviews the installation process and how to uninstall the software. 
Chapter 3, Desktop Document Manager
Overview 
This chapter looks at how to navigate and work within Desktop Document Manager, including its 
menu and toolbar options. 
Chapter 4, Working with Desktop Document Manager 
This chapter explains how to change the view of your images and documents in Desktop 
Document Manager, and how to organize them, including how to open, save, copy, and move 
documents. 
Chapter 5, Scanning with Desktop Document Manager 
Reviews Desktop Document Manager scanning options and controls including how to select a 
scanner, scan an image into Desktop Document Manager, and set scanning options. 
Chapter 6, Converting Images to Text 
This chapter shows you how to convert an image into a format you can use with your favorite 
word processor and provides a few helpful hints on what you can do once it has been converted. 
Chapter 7, Composer 
Creating production-ready documents could not be easier with Composer. This chapter shows you 
how to combine documents, re-order documents, and print a final document. 
Chapter 8, Desktop Imaging 
The tools for viewing images are reviewed in this chapter, including adjusting the view of images, 
printing images, and adjusting Imaging default options. 
Chapter 9, Glossary 
List of terms used in this Guide or related to image processing. 
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