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Desktop Document Manager User’s Guide
Set up Desktop Document Manager Entry Folder......................................................24
Setting Export Options.......................................................................................................24
Changing the Default Export Resolution.....................................................................25
Changing Color Settings...............................................................................................25
Viewing a Document’s Property Details...........................................................................25
Organizing Files......................................................................................................................26
Selecting Files.....................................................................................................................26
Opening Files......................................................................................................................26
Deleting Files......................................................................................................................26
Restoring a File...................................................................................................................26
Moving Documents and Folders.......................................................................................27
Copying a File....................................................................................................................27
Renaming a File..................................................................................................................27
Attaching a Document to Electronic Mail (Email)..........................................................27
Chapter 5 Scanning with Desktop Document Manager..............................................29
Introduction.............................................................................................................................29
Scanning Documents..........................................................................................................29
Setting Scanning Options.......................................................................................................30
Viewing Scanned Images........................................................................................................30
Viewing an Image....................................................................................................................31
Changing Scanning Options...................................................................................................32
Chapter 6 Converting Images to Text............................................................................33
Introduction.............................................................................................................................33
Conversion Capabilities..........................................................................................................33
Convert an Image using Drag-and-Drop................................................................................34
Convert by OCR Properties....................................................................................................35
Text Conversion Tips..............................................................................................................36
Chapter 7 Composer.......................................................................................................37
Introduction.............................................................................................................................37
Starting Composer...................................................................................................................39
Menu Bar............................................................................................................................39
Toolbar................................................................................................................................39
Work Area...........................................................................................................................39
Reference Area...................................................................................................................39
Working with Composer.........................................................................................................39
Loading Pages into Composer...........................................................................................40
Creating Composer Documents.........................................................................................41
Manipulating Pages.......................................................................................................41
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39
Desktop Document Manager User’s Guide
v
Deleting Pages...............................................................................................................41
Menu Options.....................................................................................................................42
Toolbar Options..................................................................................................................43
Saving Documents..............................................................................................................43
Opening a Composer Document.......................................................................................43
Attaching a Document to Email........................................................................................44
Closing Composer...................................................................................................................44
Chapter 8 Desktop Imaging............................................................................................45
Introduction.............................................................................................................................45
Basic Imaging Concepts.........................................................................................................45
What is Imaging?................................................................................................................45
Types of Images..................................................................................................................46
Image File Formats.............................................................................................................46
Image Documents...............................................................................................................46
Desktop Imaging.....................................................................................................................47
Imaging Application...........................................................................................................47
Display Images...............................................................................................................47
Convert Image Files.......................................................................................................48
Change Image Display..................................................................................................48
Scan Images...................................................................................................................49
Annotate Images............................................................................................................49
Create a Contact Sheet..................................................................................................50
Image Processing...........................................................................................................50
Using the Imaging Application..........................................................................................51
Before You Begin..........................................................................................................51
Finding an Image Document.........................................................................................51
Setting Properties...........................................................................................................51
Finding Specified Properties.........................................................................................52
Displaying an Image Document........................................................................................54
Opening the Document.................................................................................................54
Changing the Display....................................................................................................54
Displaying and Changing Thumbnails.........................................................................55
Creating a Contact Sheet...............................................................................................55
Annotating a Document.....................................................................................................56
Applying a Rubber Stamp.............................................................................................56
Adding a Highlight........................................................................................................57
Changing Highlight Properties.....................................................................................57
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Desktop Document Manager User’s Guide
Enhancing a Document......................................................................................................58
Removing Speckles From a Document........................................................................58
Straightening the Page...................................................................................................59
Chapter 9 Glossary..........................................................................................................61
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9
Desktop Document Manager User’s Guide
1
1.
Chapter 1
Introduction
Welcome to Desktop Document Manager! This software offers you a complete, easy-to-use
solution for organizing and working with your paper and electronic documents and images. Once a
document has been saved to your PC, you can use Desktop Document Manager to organize it,
view it, and then print it or e-mail it. Desktop Document Manager integrates the tools you need.
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2
Desktop Document Manager User’s Guide
Overview
Working with Desktop Document Manager, you can:
•
Scan Images and Documents Desktop Document Manager works with your scanner to let
you read paper documents into your PC using all of the scanning controls and options
provided with your TWAIN scanner. Desktop Document Manager provides you with both
“simple” scanning options as well as “advanced” options, giving you full control over
scanning preferences.
•
Convert Images to Text Text images scanned into Desktop Document Manager can be
converted into editable text for use with common word processors. Desktop Document
Manager uses an advanced Optical Character Recognition (OCR) engine that even preserves
your document layouts. You can also convert an image containing text into a word
processing format by simply dragging it from any folder onto the Output Zone.
•
Prepare Production Ready Documents Using Composer, you can combine files of
different types into a single production-ready document. For example, combine a Word
®
file
with an Excel
®
file and then add in a Lotus
®
file. In general, any application that can send
documents to a printer can contribute pages to a Composer document. Reorder pages as you
want them to appear and then print the entire document into stapled sets, making a single trip
to the printer to collect your new documents.
•
View Your Images Using Desktop Imaging, viewing your stored images, scanned images,
and digital camera images is quick and easy.
•
Distribute Your Documents Distribute documents by e-mail or print a hard copy as easily
as dragging a file onto an icon on the Output Zone.
•
Import/Export an Image or Document Import, store, and manage .BMP,.JPG, .PCX, or
.TIF documents and images directly from Desktop Document Manager.
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Desktop Document Manager User’s Guide
3
System Requirements
To successfully install and use Desktop Document Manager, your system must meet the following
minimum requirements:
•
An Intel processor-based PC, Pentium 133 MHz or greater (Pentium MMX 200 MHz or
better recommended)
•
Microsoft Windows 95
•
Microsoft Windows 98
•
Microsoft Windows Millennium
•
Microsoft Windows NT
®
4.0 Workstation with Service Pack 4 or later
•
Microsoft Windows 2000 Professional
•
Microsoft Windows XP Professional / Home Edition
•
Internet Explorer 4.01 or later. Desktop Document Manager will install a minimal version of
Internet Explorer 5.01 if this requirement is not available on your system.
•
At least 32 megabytes (MB) of RAM. (64MB or more recommended to increase processing
speed.)
•
At least 110 MB of available hard disk space
•
SVGA monitor, 800 x 600 resolution, 256 colors (True Color recommended)
•
An Internet connection to access Internet product support sites.
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4
Desktop Document Manager User’s Guide
About This Guide
This User’s Guide assumes you have a basic understanding of Windows operation and are familiar
with Windows terms. This includes how to start your system and navigate within a Windows
environment, and perform such basic Windows functions as copying, printing and moving
documents.
For assistance in using Windows or Internet Explorer, refer to your Microsoft Windows user
documentation.
User’s Guide Organization
This user’s guide is organized into the following chapters:
Chapter 1, Introduction
A basic overview of Desktop Document Manager features, options, system requirements, and
User’s Guide organization.
Chapter 2, Installing Desktop Document Manager
Reviews the installation process and how to uninstall the software.
Chapter 3, Desktop Document Manager
Overview
This chapter looks at how to navigate and work within Desktop Document Manager, including its
menu and toolbar options.
Chapter 4, Working with Desktop Document Manager
This chapter explains how to change the view of your images and documents in Desktop
Document Manager, and how to organize them, including how to open, save, copy, and move
documents.
Chapter 5, Scanning with Desktop Document Manager
Reviews Desktop Document Manager scanning options and controls including how to select a
scanner, scan an image into Desktop Document Manager, and set scanning options.
Chapter 6, Converting Images to Text
This chapter shows you how to convert an image into a format you can use with your favorite
word processor and provides a few helpful hints on what you can do once it has been converted.
Chapter 7, Composer
Creating production-ready documents could not be easier with Composer. This chapter shows you
how to combine documents, re-order documents, and print a final document.
Chapter 8, Desktop Imaging
The tools for viewing images are reviewed in this chapter, including adjusting the view of images,
printing images, and adjusting Imaging default options.
Chapter 9, Glossary
List of terms used in this Guide or related to image processing.
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