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PLAIN PAPER FACSIMILE 
Operator’s Manual for 
Internet Facsimile/Email 
and Network Scan Functions
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2
LANN
LANN
Internet Fax
Internet Fax
PC
Internet Fax 
Transmission
Email 
Transmission
Internet Fax 
Transmission
PC
Internet Fax
Email 
Transmission
Email Transmission
"Machine" to "PC"
Internet Fax Transmission
"Machine" to "Machine"
Internet
Internet
Email 
Internet Fax
:
: TIFF format only
TIFF or PDF format
Internet Fax / Email Compatible File Format
Network
Scan
Network Scan 
"Machine" to "PC"
Network Scan n : TIFF or PDF format
Getting To Know Your Machine
Internet Fax/Email/Network Scan Features
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3
Getting To Know 
Your Machine
Operator's Manual Outline
QInternet Fax/Email/Network Scan Features, Operator's 
Manual Outline, Quick Operation Chart, etc.
(see pages 2-16 )
QPre-Installation Information/Features, etc.
(see pages 18-49 )
QInternet Communication Features, etc.
(see pages 50-71 )
QProgramming Auto Dialer, Fax Parameter, etc.
(see pages 72-98 )
QDocument Scanning, etc. 
(see pages 100-111 )
QTroubleshooting, Information Codes, etc.
(see pages 112-117 )
QSpecifications, Glossary, Index, etc.
(see pages 118-125 )
Getting To Know
Your Machine
Internet Fax/Email
Features
Advanced Internet  
Fax Features
Setting Your 
Machine
Network Scanner
Problem Solving
Appendix
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Getting To Know Your Machine
Symbols/Icons
The following Symbols/Icons are used throughout this Operator's Manual.
Getting to know your machine 
Before starting
Internet Fax/Email Features
Network scan Features
When setting the machine 
modes
Problem solving 
Appendix
(Specifications, Glossary,
Index, etc.)
Place original(s) on the ADF
Press any Key on the control panel
Press Key
Input numbers
• Email Address, etc.
Input text with QWERTY Keyboard
Go to next step
Go to next step (below)
Ensure that the indicator lamp of the 
EMAIL button is ON. If not, press the 
EMAIL mode button.
A
B
C
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5
Getting To Know Your Machine
Table of Contents
Getting To Know Your 
Machine
Internet Fax/Email/Network Scan Features......................................
2
Operator's Manual Outline.................................................................
3
Symbols/Icons.....................................................................................
4
Operation Chart...................................................................................
8
Sending Documents via LAN.........................................................
8
To Stop the Transmission..............................................................
10
 Document Scanning via LAN........................................................
10
Mode Setting....................................................................................... 12
Using the Functions.......................................................................
12
Control Panel....................................................................................... 14
Connecting the Cable......................................................................... 16
Pre-Installation Information/Features............................................... 18
Setup (SMTP Mail Server/POP3 Client)............................................. 20
Internet Communication..................................................................... 24
Transmission/Reception................................................................
24
Internet Fax Delivery Notice (MDN)...............................................
24
Direct IFAX XMT............................................................................
25
Internet Mail Reception..................................................................
25
Important Information......................................................................... 26
General Description.......................................................................
26
Differences Between Internet Fax and Regular Fax......................
26
Transmitted Document Confirmation.............................................
26
Your Machine Cannot Make a Phone Call via LAN.......................
26
Dual Port Communication..............................................................
26
Transmission Resolution................................................................
26
Internet Mail Reception..................................................................
27
Sending a Document to a PC via LAN...........................................
27
Internet Relayed Transmission......................................................
27
Setting the Internet Parameters......................................................... 28
Basic Parameters...........................................................................
28
User Parameters (Internet Parameters).........................................
28
Network Settings............................................................................
30
Sending Documents........................................................................... 32
Manual Email Addressing..............................................................
32
Quick Name Search/One-Touch/Abbreviated and  
Directory Search Email Addressing...............................................
34
Entering the Email Header.............................................................
36
Duplex Sending..............................................................................
38
Returned Email..............................................................................
40
Getting To Know Your Machine
Internet Fax/Email Features
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6
Getting To Know Your Machine
Table of Contents
Receiving Documents........................................................................
42
General Description.......................................................................
42
Internet Fax Received on a PC......................................................
42
Receiving Email from a POP Server..............................................
44
Setting the POP Parameters.........................................................
44
Unattended Email Reception from the POP Server.......................
46
Manual Email Retrieval from the POP Server...............................
46
Program Keys.....................................................................................
48
Setting the POP Access Key.........................................................
48
Using POP Access Key.................................................................
48
Erase the POP Access Key...........................................................
48
Internet Communication Features.................................................... 50
Inbound Routing............................................................................
50
Dynamic Host Configuration Protocol (DHCP)..............................
51
SMTP Authentication.....................................................................
51
Lightweight Directory Access Protocol (LDAP)..............................
51
Relayed Transmission...................................................................
52
Sender Selection................................................................................ 54
Setting the Sender Selection.........................................................
54
Sending Documents with Sender Selection...................................
54
Inbound Routing................................................................................ 56
Setting the Routing Parameters.....................................................
56
Quick Name Search Email addressing for Inbound Routing.........
56
Fax Forward........................................................................................
58
Setting Fax Forward......................................................................
58
Relayed Transmission.......................................................................
60
General Description.......................................................................
60
Relay Network...............................................................................
61
Setting Up Your Machine as an Internet Relay Station.................
63
Programming the End Receiving Station into your Auto Dialer.....
64
Sending via an Internet Relay........................................................
66
Sending Document(s) from a PC to a G3 Fax Machine................
68
Printouts and Reports....................................................................
70
Programming Auto Dialer..................................................................
72
Programming Address Book..........................................................
72
Programming One-Touch Key.......................................................
74
Programming Abbreviated Dialing Number...................................
74
Printing Out Directory Sheet..........................................................
76
Changing or Erasing the Settings of the One-Touch/ 
Abbreviated Dialing Numbers........................................................
78
Changing or Erasing the settings of the Address Book.................
80
Internet Fax/Email Features
Advanced Internet Fax Features
Setting Your Machine
7
Getting To Know Your 
Machine
Fax Parameters................................................................................... 82
General Description.......................................................................
82
Setting the Fax Parameters...........................................................
82
Programming or Retrieving Parameters via Email.......................... 90
General Description.......................................................................
90
Using Email to Program or Retrieve Parameters...........................
90
Using a PC to Input the Internet Parameters Remotely.................
91
To Retrieve Each Parameters........................................................
92
To Edit the Retrieved or Backup Internet Parameters/ 
Auto Dialer File..............................................................................
93
To Edit the Retrieved or Backup Internet Parameters File............. 94
To Edit the Retrieved or Backup Auto Dialer Data File................... 96
Deleting the Entire Auto Dialer.......................................................
98
Document Scanning........................................................................... 100
Document Scanning via LAN......................................................... . 100
Address Book...................................................................................... 102
Adding your PC's IP Address......................................................... . 102
Editing/ Erasing your PC's IP Address........................................... . 104
Function............................................................................................... 106
Setting the Scan Parameters......................................................... . 106
Scanner Settings (Scan Parameters) ........................................... . 106
Scanner Settings (Scan Parameters) (For key Operators)  .......... . 107
Select Mode................................................................................... . 108
Direct Connection (with Crossover Cable)....................................... 110
Direct Connection (with Crossover Cable)..................................... . 110
Troubleshooting.................................................................................. 112
Information Code................................................................................ 113
Error Message..................................................................................... 116
Error Message Sent to the Sender................................................ . 116
Internet Fax Return Receipt Error Messages................................ . 117
Specifications...................................................................................... 118
Glossary............................................................................................... 119
Index..................................................................................................... 124
Setting Your Machine
Network Scanner
Problem Solving
Appendix
8
Getting To Know Your Machine
Operation Chart
ɸ Sending Documents via LAN
A
B
C
Face Up
Original Guides*
1
Make sure that the above message 
is shown on the display. 
If not, press the STOP key.
Adjust to the 
original's width
Max. 100 pages 
Letter size originals
*Hold the center of the guides  
when adjusting the width.
ENTER STATION(S)
THEN PRESS START 00%
Quick Name Search Email Addressing (see Note 3)
(When Fax Parameter No. 119 is set to “2:Quick Name Search”, see page 86.)
SALES 3
5551234
SALES 2
5551234
SALES
abc@toshibatec.com
3a
Enter the first letter of the name you 
wish to search repeatedly until it is 
shown on the LCD display.
Ex: "S"
One-Touch/ABBR. Email Addressing (see Note 3)
(When Fax Parameter No. 119 is set to “1:One-Touch”, see page 86.)
or
+ ABBR No. 
(3-digit)
3b
Select One-Touch.
(For details, see page 34)
Manual Email Addressing (Up to 50 Addresses)
Change to Email 
Address input mode
Email 
Address(es)
3c
3d
Directory Search Email Addressing (see Note 3)
Enter the first letter(s) of the name 
you wish to search ( / ).
Ex: "SA"
ENTER LETTER (s)
SA
]
[100]SALES 3
5551234
[005]SALES 2
5551234
[001]SALES
sales@toshibatec.c
(See Note 5)
NOTE:
You must not try to send/scan an 
original shorter than 4.7 in (120 mm). 
9
Getting To Know Your 
Machine
NOTE
1.If your machine sounds an alarm (pi-pi-pi) in Step 3 above, this indicates that the Auto Dialer 
is Full (More than 50 full email addresses are entered or 50 transmission reservations 
including G3 communication jobs have been already reserved).
2.To utilize the Email functions, your machine needs to be set up properly on your network. 
Please contact your network administrator for actual network setup.
3.Auto dialer (Address Book or One-Touch/ABBR.) is only available when stations are 
registered. (See page 72)
4.When transmitting at S-Fine or 600 dpi, there is a possibility that printing quality may 
deteriorate at the remote station due to its reception capability. If this occurs, re-send with 
Direct Transmission or use "Fine" Resolution.
5.You can search for another name starting with the same character by scrolling with the Cursor 
Keys 
(
/
).
Select the  desired 
Transmission setting.
(See the column on 
the right)
The document(s) is stored into 
memory with a file number. Then 
starts sending the document(s).
Transmission settings.
2
3a
3b
3c
4
Verification Stamp
ON :The light is lit.
OFF:The light is off.
Lighter   Normal   Darker 
STANDARD for standard originals
FINE
for detailed originals
S-FINE
for finer detailed originals
600 dpi
for 600 dpi detailed originals
HALFTONE (FINE)  
for photo originals with Fine 
Resolution
HALFTONE (S-FINE)  
for photo originals with S-Fine 
Resolution
HALFTONE (600 dpi)  
for photo originals with 600 dpi 
Resolution
CONTRAST      
- [     ] +    
(See Note 4)
Quick Name Search Email Addressing
or
One-Touch/ABBR. Email Addressing)
Manual Email Addressing
3d
Directory Search Email Addressing
and/or
and/or
ABC
ADF Tray
Original Guides
A
B
Upper Limit Indicator
(A)
Upper Limit Guide (B)
You can send the same document(s) to 
multiple stations. Multiple stations can be 
selected by any combination of the Steps 
3a (3b), 3c and/or 3d, and then pressing 
.
START
(
Adjusting the Contrast of 
scanned image data by 
pressing cursor keys (
/
).
10
Getting To Know Your Machine
Operation Chart
Q To Stop the Transmission
Q
Document Scanning via LAN
NOTE
1.If the Email transmission cannot be completed for any reason, the Email may be returned or 
undelivered; otherwise no reply will be printed.
COMMUNICATION STOP?
1:YES 2:NO
SAVE AS IMCOMP.FILE?
1:YES 2:NO
: Save the file.
: Delete the file.
1
2
• If FAX Parameter No. 31 
(Incomplete File Save) is 
"Valid" (see page 85).
1
2
3
When the Document Management System  
is installed and configured on your PC, 
document(s) can be scanned from your 
machine to the PC.
Direct Connection 
(with Crossover Cable, see page 110)
ODocument Scanning directly from your 
machine to your PC using Windows "My 
Network Places" or "Network 
Neighborhood".
LAN
LTR 
INV    
INV 
LGL 
Original Size
Selecting the Scanning Resolution
150 dpi
300 dpi
600 dpi
Halftone (300 dpi)
Halftone (600 dpi)
Selecting the scanning contrast
CONTRAST
-[]]]]]]]+
:Lighter      :Darker
2
1
A
B
C
MIX 
MIX :
Letter and Legal
1
NOTE:
USB Port is used for printing only, and is 
not available for local scanning.
Select the desired 
Scanning setting. 
(See the column below)
3
2
Documents you may be interested
Documents you may be interested