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File Management in
OpenOffice.org
Title:
File Management in OpenOffice.org
Version:
1.0
First edition: December 2004
First English
edition:
December 2004
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Contents
Overview
........................................................................................................................................iii
Copyright and trademark information
........................................................................................iii
Feedback
....................................................................................................................................iii
Acknowledgments
......................................................................................................................iii
Modifications and updates
.........................................................................................................iii
Opening files
....................................................................................................................................1
File formats
.................................................................................................................................2
Default file format
.......................................................................................................................2
Opening text format files
.............................................................................................................3
Opening spreadsheets
..................................................................................................................3
Opening presentations
.................................................................................................................4
Opening graphic files
..................................................................................................................4
Opening formula files
..................................................................................................................4
Saving files
.......................................................................................................................................4
Password protection
....................................................................................................................5
Saving a document automatically
................................................................................................6
Writer can save to these file formats
...........................................................................................7
Calc can save to these file formats
..............................................................................................7
Impress can save to these file formats
.........................................................................................8
Draw can save to these file formats
.............................................................................................8
The HTML writer can save in these formats
...............................................................................8
AportisDoc and PocketWord files for transport to your PDA
....................................................8
Exporting files
..................................................................................................................................9
XHTML Export
...........................................................................................................................9
Export to PDF
.............................................................................................................................9
PDF Options
................................................................................................................................9
Deleting and renaming files
...........................................................................................................10
Deleting a file
............................................................................................................................11
File associations
.............................................................................................................................11
File Management in OpenOffice.org
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Creating new files
..........................................................................................................................12
Using the Open and Save As dialogs
.............................................................................................13
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Overview
Overview
This chapter describes basic file management (opening, saving, exporting, deleting, and
renaming files; creating new files; file associations; and using the OpenOffice.org dialogs) in
all components of OpenOffice.org 1.1.x.
Copyright and trademark information
The contents of this Documentation are subject to the Public Documentation License,
Version 1.0 (the "License"); you may only use this Documentation if you comply with the
terms of this License. A copy of the License is available at:
http://www.openoffice.org/licenses/PDL.rtf
.
The Original Documentation is File Management in OpenOffice.org. The Initial Writer(s) of
the Original Documentation is/are Linda Worthington 
©
2004. All Rights Reserved. (Initial
Writer contact(s): lindaw65@earthlink.net
. The Initial Writer contact(s) is to report  errors in
the documentation. For questions regarding how to use the software, subscribe to the Users
Mail List and post your question there: http://support.openoffice.org/index.html
.)
Contributor(s): Ian Laurenson.
Portions created by Ian Laurenson are Copyright © 2004. All Rights Reserved. (Contributor
contact(s): hillview@paradise.net.nz
).
All trademarks within this guide belong to their legitimate owners.
Feedback
Please direct any comments or suggestions about this document to:
authors@user-faq.openoffice.org
.
Acknowledgments
Thanks to Jean Hollis Weber for expanding and revising this document.
Modifications and updates
Version
Date
Description of Change
1.0
18 December 2004
First published edition.
File Management in OpenOffice.org
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Opening files
Opening files
To open an existing document, choose File > Open or click the Open File icon on the
Function Toolbar, or press Control+O.
The Open dialog appears. Figure 1 shows the WindowsXP version of this dialog.
Figure 1. Open dialog in WindowsXP
Choose the file to open, then click the Open button.
Note: Under Microsoft Windows there is the option of using either the OpenOffice.org Open and
Save As dialogs or the ones provided by Microsoft Windows. See “Using the Open and Save As
dialogs” on page 13.
File Management in OpenOffice.org
1
Opening files
File formats
OpenOffice.org can import Microsoft Office files. However, Microsoft Office cannot import
OpenOffice.org files, so if you want to send a file to a Microsoft Office user, you must save it
in a Microsoft Office format or in .rtf.  Below is a chart for quick reference.
Document
type
Application
Document
Extension
Template
Extension
Microsoft
Office eqv
Text
Writer
.sxw
.stw
.doc .dot
Spreadsheet
Calc
.sxc
.stc
.xls .xlt
Drawing
Draw
.sxd
.std
na
Presentation
Impress
.sxi
.sti
.ppt .pot .pps
Formula
Math
.sxm
na
Master document
Writer
.sxg
na
HTML document
Writer
.html
na
Default file format
OpenOffice.org saves files in its native format unless you tell it to save them differently. If
you always need to produce files in some other format (such as Microsoft Office formats),
you may wish to change the default file format.
To set the default file format when saving new files:
1)Tools > Options... > Load/Save > General. (See Figure 2.)
2)In the Standard File Format section of this page, choose a document type (for example,
“Text document”) and then choose a file format from the Always Save As list.
3)Repeat for each document type as necessary.
4)Click OK to save your changes.
Note: If the default is set to an OpenOffice.org format and a Microsoft Office file is being saved,
then a warning dialog will be displayed about potential loss of formatting.
File Management in OpenOffice.org
2
Opening files
Figure 2. Choosing default formats for saving files
Opening text format files
In addition to its native formats (.sxw and .stw), OpenOffice.org Writer can import Microsoft
Office formats (.doc, .dot) as well as the .rtf, .txt, .csv and StarWriter formats.
When opening .HTM or .HTML files, OpenOffice.org customizes Writer for working with
these files.
Opening spreadsheets
In addition to the native formats (.sxc and .stc), OpenOffice.org can open the following
spreadsheet formats:
Microsoft Excel 97/2000/XP (*.xls; *.xlw)
Rich Text Format (*.rtf)
Microsoft Excel 97/2000/XP Template (*.xlt)
Text CSV (*.csv; *.txt)
Microsoft Excel 95 (*.xls; *.xlw)
Lotus 123 (*.wk1; *.wk1)
Data Interchange Format (*.def)
StarCalc formats
dBase (*.dbf)
Sylk
HTM and HTML files including Web page queries
File Management in OpenOffice.org
3
Opening files
Opening presentations
In addition to its native formats (.sxi and .sti), OpenOffice.org can open the following
presentation formats:
Microsoft PowerPoint 97/2000/XP (*.ppt; *.pps)
Microsoft PowerPoint 97/2000/XP Template (.pot)
StarDraw, StarImpress
CGM - Computer Graphics Metafile (*.cgm)
Opening graphic files
In addition to the native formats (.sxd and .std), OpenOffice.org can open the following
graphic formats:
BMP
JPEG
PGM
RAS
TGA
DXF
MET
PLT
SGF
TIFF
EMF
PBM
PNG
SGV
WMF
EPS
PCD
PPM
StarDraw
XBM
GIF
PCX
PSD
SVM
XPM
Opening formula files
In addition to its native format, OpenOffice.org can open the following formula files:
StarMath and MathML (*.mml).
When opening a Word document that contains an embedded equation editor object, if the
option for it is checked in Tools > Options > Load/Save > Microsoft Office then the object
will be automatically converted to an OpenOffice.org Math object.
Saving files
To save a new file:
1)Choose File > Save As. 
2)When the Save As dialog (Figure 3) appears, enter the file name and verify the file
type (if applicable). 
Note: File names should never have spaces. If you need to separate the file name, use an
underscore (_) between words; for example, file_maint.sxw.
To save an open document, with no need to change the file name, choose File > Save.  This
will overwrite the last saved state of the file.
File Management in OpenOffice.org
4
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