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Digital Preservation: 
From Theory to Practice 
Instructor: Evelyn McLellan
AABC pre-conference workshop
April 28, 2011
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Peter Van Garderen
President / Systems Archivist
Evelyn McLellan
Systems Archivist
David Juhasz
Software Engineer
Austin Trask
Systems Engineer
Jesús García Crespo
Software Engineer
Joseph Perry
Software Engineer
open-source sofware for archives and libraries
digital preservation consulting services
http://artefactual.com
Jessica Bushey
Systems Archivist
MJ Suhonos
Systems Librarian / 
Software Engineer
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Agenda
1. Welcome & Introductions
2. What is digital preservation?
3. The Open Archival Information System (OAIS)
4. Metadata
5. About free and open-source software
6. The Archivematica project
7. Preservation planning in Archivematica
8. Using Archivematica (hands-on training)
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Introductions
Name
Institution
Job title / responsibilities
Nature of digital preservation experience / interest
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What is digital preservation?
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Digital Preservation:
planning for the long-term 
accessibility and usability of 
authentic digital information
The digital preservation problem
The complexity of digital information
Rapid technological change
Lack or loss of adequate metadata
Incompatible, obsolete, obscure or proprietary file formats
Fragility of digital storage media
The volume of digital information
Lack of responsibility and resources
Making the case for digital 
preservation
“Don't we already have backup and a business continuity plan?”
“Don't we just upgrade the software?”
“Storage is cheap”
“We'll just index everything”
“Why can't we use the EDRMS/ECM system for this?”
ECM / ERDMS
Digital Preservation System
Staff Desktops
(email, docs, files)
Structured Data: Business 
Systems, Research Data
Staff 
External Researchers         
active documents
inactive documents
Legacy Systems & 
External Media 
Website(s)
Digitization projects
Individual/Ad Hoc 
Accessions
capture
capture
transfer
destroy
discover & access
store
store
organize
+ preserve
organize
archival material
discover & access
Business Case Opportunities
ERDMS, ECM, DAM implementation
Enterprise search implementation
Business process/records scheduling analysis
Archiving and storage pressure
Audits
FOI and disclosure/transparency initiatives
Open Data / Open Government initiatives
High-profile e-records transfer
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