PDF Portfolios 103
Adding Web content
When you click the Add Web Content tool
in the Layout pane, Acrobat presents you
with the Add Web Content dialog
dialog collects the following information
File Name. This is the name of the small
Web file that Acrobat will create within
the portfolio when it imports the Web
content. This file exists only within the
portfolio; it does not live directly on
Description. This is a phrase that
describes the content.
Add a Web Link / Embed Tag. These
radio buttons let you specify the nature
of the Web content you are importing.
A Web link is a standard URL, linking to
a page on the Web. An embed tag is
a snippet of HTML, often copied from
YouTube or a similar Web site, that
points to a picture or movie embedded
on a Web page.
URL / Embed Tag text. Finally, you need
to supply the URL of the Web page or
the embed code of the item you want
toplace in the portfolio.
What gets stored in your portfolio is a
link to the Web page or embedded item, not
the actual page or item. Thus, adding Web
content has only a tiny effect on your port-
Interestingly, Acrobat also lets you go
in the other direction: You can export your
portfolio as a Web site (choose File > Save PDF
Portfolio as Web Site). This isn’t for novices,
but if you’re comfortable uploading files to
your Web server using FTP software, you may
want to explore this feature.
Acrobat makes it easy to add a link to a
Web page to your portfolio. All it needs is some
descriptive information and the URL.
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104 Chapter 6
Layouts and Themes
In an effort to simplify the creation of
sophisticated-looking portfolios, Adobe
introduced the notions of layouts and
themes to Acrobat X. Layouts actu-
ally existed in Acrobat 9, but they have
acquired a new prominence in this new
version of the software.
A layout determines how a portfolio’s com-
ponent files are arranged in the portfolio
window and how you choose among those
files. A theme specifies the appearance of
the layout’s components: the background
image that should be used, the color
palette, the kind of frame around the file
previews, and so on. Each layout has a
default theme, but this can be changed in
the Layout pane, as you will see.
Layouts and themes are predefined items;
you select them from lists. Although you
are compelled to choose a layout when
you initially create a portfolio, you can
change this layout and pick a different
theme from the Layout pane
Acrobat X ships with five layouts:
Click-Through. This presents a single
component file at a time, with a “film-
strip” running along the bottom that lets
you move among the files as desired.
This layout is for cases where the com-
ponents have an order to them, but it is
okay for the reader to jump around
The Click-Through layout specifies a sequence
for the portfolio contents but still allows the reader
to jump around among the files.
pane lets you
select a layout
and theme for
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PDF Portfolios 105
Linear. This presents a single file at a
time, but there is no mechanism for
jumping around among the files; you
must view them in order
Freeform. In this layout the components
are scattered around the window, rather
like playing cards on a table
components don’t have an order and
are presented in a somewhat playful
manner. (Do not use this for year-end
financial statements; trust me, your
accounting department doesn’t take
well to “playful.”)
continues on next page
The Freeform layout scatters the component
files on a background, rather like cards on a table.
The Linear layout requires the reader to move
through the component files in order.
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106 Chapter 6
Grid. This is a straightforward presenta-
tion of the components in a rectangular
. It invites readers toexamine
the documents in their ownorder.
Wave. This is an artsy version of Click-
Through. It shows one document at
a time with a filmstrip at the bottom;
other components are visible as a blurry
. When you move from
one component to another, the visible
files rearrange themselves with a fancy,
impossible-to-describe animation. Use
this to give your Click-Through portfo-
lios a little pizzazz. (But note that your
accounting department doesn’t like artsy
or pizzazz, either; know your audience.)
In all five layouts, double-clicking a compo-
nent file displays the contents of that file.
Each layout has navigation controls appro-
priate to that layout. For example, Linear
and Click-Through have arrowheads point-
ing right and left, allowing you to slide the
file selection in those directions. Most of
these controls are reasonably intuitive, so
you should experiment with them.
As mentioned earlier, a visual theme dic-
tates the appearance of a portfolio’s layout.
The Wave layout is functionally the same as
Click-Through: The files have a definite order,
butyou can still skip around among them. It’s
The Grid layout displays the component files in
a rectangular grid.
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PDF Portfolios 107
That is, the layout controls how the files are
arranged in the window and how you move
among them, whereas the theme specifies
the color palette, background, and appear-
ance of the buttons, frames, and other
Just as with layouts, you set your portfolio’s
theme by selecting it from a predefined list
in the Layout pane
. Acrobat X ships with
an initial list of five themes:
You will need to try these to see what they
To change a portfolio’s
layout and theme:
1. Click the Edit button in the Portfolio
Editor’s toolbar, if necessary, to enter
2. Open the Layout pane, if necessary
3. Open the Portfolio Layouts panel (part
of the Layout pane) and choose the lay-
out you want to use for your portfolio.
4. Open the Visual Themes panel and
click the theme you want to use for
Acrobat X makes it possible for software
developers to create new layouts and themes.
You can add these custom elements to the
list by clicking the Import Custom Layout or
Import Custom Theme buttons at the bottom
of their respective panels.
A visual theme changes the appearance of
the portfolio’s background, frame, controls, and
other visual elements.
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108 Chapter 6
By default, a portfolio’s background, win-
dow frames, and so on are rendered in a
set of colors dictated by the layout’s visual
theme. You can change this by specifying
a color palette for your portfolio.
The color palette affects the color of every-
thing in the portfolio window except the
colors of the actual component documents.
You can select from among a collection of
predefined color palettes or create your
own from scratch.
To choose a color palette:
1. In the Layout pane, open the Color
2. Do either of the following:
> Click one of the rows of colored
squares to select a predefined color
> Click the Create from Existing button
and then choose whatever colors
you want from the resulting color
Note that you need to choose a color
for each of the five parts that make up
a portfolio page.
The color picker
lets you specify each
color either by using the visual color picker at
the top of the panel or by typing a color value
into a text box. For the record, the color value
consists of a six-character hexadecimal RGB
value. Personally, I’d rather stick with the color
Many companies have standard, cor-
porate colors that you should use if you are
creating a portfolio for use as marketing or
other official materials.
The Color Palettes panel
lets you choose from a set of
predefined sets of colors that
your visual theme should use.
You can also create a custom
color scheme, specifying the
colors of all the components of
a portfolio page.
PDF Portfolios 109
Setting a Background
The visual theme you pick has an image
that it uses as the background to the files
it displays. For example, the Tech Office
theme uses a picture of a wooden desktop;
Clean has a gray, textured surface.
You can change this background to a color,
an image of your own choosing, or both.
You do this with the controls in the Back-
ground panel of the Layout pane
The Background panel lets you specify
a background color and an image. The
image overlays the color, blocking it from
view. However, you can apply an opacity to
the image that allows some of the back-
ground color to show through; the lower
the image’s opacity, the more the back-
ground color will be visible.
The background color can have a gradient
applied to it, in which the brightness varies
smoothly across the screen
. You have
a choice of a linear gradient, varying from
dark to light vertically in the window, or a
radial gradient, whose brightness changes
as you move outward from the center of
To set the background
for a portfolio:
1. In the Layout pane, open the Back-
2. In the Background Color drop-down
menu, choose Solid Fill or one of the
continues on next page
The Background panel lets
you specify a background color
and image for your portfolio.
In a linear gradient (left), brightness varies
from top to bottom; in a radial gradient (right),
brightness changes from the center, outward.
color can be
applied as a
solid shade or
as a gradient.
110 Chapter 6
3. Click the Background Color color well
control and select a color
4. In the Background Image drop-down
menu, select Choose New
Acrobat presents you with a pick-a-file
5. Choose the image file you want to use
as a background.
The image will appear as your portfo-
6. Adjust the Image Opacity so the
background color and gradient show
through to the extent you desire
7. Adjust the Image Blur slider to taste.
You may want the background image
blurred out to keep it from visually dis-
tracting the reader from the document
Also available are drop-down menus that
let you specify the scale and position of
your image, but they’re easy to use and
understand, so you can explore them on
Surprisingly, the only image types you
can use as a background are JPEG and PNG.
You cannot use TIFF, EPS, or (this is especially
surprising) PDF graphics.
In step 5, you can also select the current
theme’s default image or None.
Clicking the color well lets you specify
the color you want for your background.
The Background Image menu
lets you choose a new image for
your background. You can also
have no image in the background
or pick the current theme’s default.
The Opacity slider
controls how much the
background color shows
through your image.
The Blur control lets you
unfocus your image so
it’s less distracting.
It’s usually best to have a blurry background
image; otherwise, it will tend to distract the reader
from the portfolio contents.
One of the longest-standing features in
Acrobat is the ability to add comments to a
PDF document. Originally, these comments
were simple, electronic sticky notes that a
reader could attach to the page. The PDF
annotation mechanism has since grown to
include a broad set of highlighting, draw-
ing, and other tools that you can use to do
full-featured commentary on a document.
Additionally, there are tools for reading and
summarizing these comments, and even
for conducting a document review involv-
ing your entire workgroup or company.
The annotation feature in Acrobat is so
extensive and important that it occupies
the next three chapters in this book,
concentrating on adding comments to
a PDF document, reading and managing
those documents, and conducting a
shared review of a document.
to a Document
In This Chapter
Examining Acrobat’s Comment Tools
Adding a Sticky Note Comment
Adding a Text Box Comment
Adding a Callout Comment
Adding Lines and Arrows
Drawing Ovals and Rectangles
Adding Polygons and Clouds
Adding a Stamp Comment
Checking Spelling in Comments
Enabling Commenting in Adobe Reader 130
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