218 Chapter 14
In times past, one of the most trouble-
some parts of using Acrobat for your forms
was distributing them and then some-
how getting information back from your
respondents. With Acrobat X, distributing
your form to a group of respondents is
satisfyingly simple. Acrobat does all the
bookkeeping necessary to send the form
to your readers and collect the responses
Acrobat lets you distribute your form in
Acrobat.com. This is the preferred way
of distributing forms. Acrobat uploads
your form to Acrobat.com and then
emails a file link to your recipients.
They click the emailed link, fill out the
form, and then click the Submit Form
button in the document window. Their
responses are uploaded to Acrobat.
com. You can examine the responses
any time in Acrobat.
Your form recipients must use Acrobat 9
or Adobe Reader 9 or later to fill in and
return the form.
Your own server. This is the same as
distributing a form by Acrobat.com
except that you use your own server to
store the form and its responses. We
won’t be discussing this option in this
book; Acrobat.com is free and easy, and
is a much better way to distribute forms.
Email. This is how you distribute forms if
your recipients include people with very
old versions of Acrobat (and no amount
of batting about the head will get them
Acrobat sends the form to your list of
recipients attached to an email mes-
sage. The recipients open the attach-
ment, fill out the form, and click a
Submit Form button in the document
window; then the completed form is
automatically emailed back to you. You
can open the returned form and exam-
ine the responses.
Your form recipients must use Acrobat 6
or Adobe Reader 6 or later to fill in and
return the form.
Note that in all cases Acrobat tracks your
form’s progress. To whom has the form
been sent? Who has responded? What
information did the recipient type into
the form fields? All of this is handled by
Acrobat and is accessible through the
Tracker window, which you last saw when
we discussed document reviews in
As one who has worked with people for
years setting up form distribution and
response workflows, let me assure you
that this is way cool.