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Customer Orientation Guide
PDF Converter Enterprise 7
August 2010
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PDF Converter Enterprise 7
Congratulations on yourpurchase ofPDFConverter 7. This product was
designed specificallyforthe business user,PDFConverter7is intelligent and
easytouse, putting commonlyused creation, conversion and collaboration
features just aclickaway.You can enjoyincredible time savings and the
flexibility ofa universal document format for higherproductivity and seamless
information exchange.Instantly create 100% industry-standard,universally
viewable PDFfiles from any PC application.Convert to PDFfrom within
Microsoft®Officedocumentsorcreate PDF filesofanydocument with asingle
clickwhile browsing with Windows®. PDF Converter7 provides the most
accurate conversion ofPDFfiles into editable,searchable XPS,Corel®
WordPerfect° and Microsoft® Word, Excel®orPowerPoint documents —
complete with fully-formatted text, columns,tablesand graphics.Collaborate
more effectively with annotation toolsthat let you add notes,stamps, call-outs
and moretoPDFdocuments.This Customer Orientation Guide willfamiliarize
you with the most popularfeatures found within the application.
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Table of Contents
Chapter 1: Introducing PDF Converter 7
7
Section 1.1 - About the Product ............................................ 7
Chapter 2: PDF Converter 7 Features
11
Section 2.1 - Getting Started ..............................................11
What is a PDF?..................................................................11
Popular Uses of PDF..........................................................11
Definitions........................................................................12
System Requirements………………………………………………………………..14
Software Installation…………………………………………………………….......15
Section 2.2 - Creating PDF Content ...................................17
Using the MS Office Toolbar................................................18
Using the PDF Create Assistant...........................................19
Document Assembly and Page Assembly..............................20
Using Scan Inboxes...........................................................22
Creating PDF Portfolios ......................................................24
Section 2.3 - Convert PDF to MS Office Formats
................26
Save PDF to Word .............................................................26
Save PDF to Excel.............................................................28
Convert Selected Pages or Areas.........................................30
Section 2.4 - Collaborating with PDF Converter 7
..............31
Creating and Sharing Comments ........................................31
Adding Text, Callouts, Highlights, Shapes ............................32
Touching Up Text and Objects.............................................33
Section 2.5 - Comparing Documents
.................................35
PDF to PDF Comparison .....................................................35
PDF to Word Comparison ...................................................36
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Section 2.6 - Working with Forms
....................................37
Using FormTyper ..............................................................37
Creating Forms Manually ...................................................38
Section 2.7 - Publishing PDF Content
...............................39
Headers and Footers .........................................................39
Bates Stamping ................................................................40
Section 2.8 - Protecting PDF Information
.........................41
Redaction ........................................................................41
Inspections .....................................................................42
Password Protecting your Documents...................................43
Section 2.9 - Additional Features
......................................44
Adding your own Signature Stamp ......................................44
Document Splitting ...........................................................45
Advanced Search and Redact..............................................46
Scanning Paper Information Using PDF Converter 7...............47
Using Audio Features.........................................................48
Chapter 3: Resources
49
Section 3.1 - Application Help ............................................. 49
Section 3.2 - Quick Reference Guide ................................... 49
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.
Chapter 1: Introducing PDF Converter 7
Section 1.1 - About the Product
PDF Converter 7 is a complete Network To Desktop Office Scanning Solution.
With it, users can:
 Create and share PDFs with any application.
 Convert PDF files into editable, fully-formatted Microsoft Office and
Corel WordPerfect files
 Edit directly within a PDF file, adding copy, rearranging words and
even changing graphics
 The product was designed to deliver significant time savings back to
customers
PDF Converter 7 is fastand easy to install, too. You can conveniently service all
enterprise users with network push install and software access optionsthrough
virtualized software environments.
Designed specifically for the businessuser, PDF Converter 7 isintelligent and
easy to use, putting commonly used creation, conversion and collaboration
features just a click away. So you can enjoy incredible time savings and the
flexibility of a universal document format for higher productivity and seamless
information exchange.
Instantly create 100% industry-standard, universally viewable PDFs files from
any PCapplication. Convert to PDF from within Microsoft® Office documents or
create PDFfiles of any document with a single click while browsing with
Windows®.
PDF Converter 7provides the most accurate conversion of PDFfiles into editable,
searchable XPS, Corel® WordPerfect® and Microsoft® Word, Excel® or
PowerPoint documents, complete with fully-formatted text, columns, tables and
graphics. It even lets you combine all pages of a PDF document into a single
Excel worksheet. Support for Windows 7Jump Listsprovides quick accessto
recentfilesand common PDFcreation and conversion tasks.
Combine files and remove or replace pages with drag-and-drop ease. View and
select pages from a source document (Word, Excel, PowerPoint, WordPerfect,
XPS, JPG, BMP or TIF) to insert into a target document. It makes document
assemblyfaster and simpler than ever.
Users across the enterprise can collaborate more effectively with annotation tools
that let you add notes, stamps, call-outs and more to PDF documents. Plus, it's
easy to view, organize, prioritize and update comments using the convenient
Comment Panel.
PDF Converter 7 enables you to deliver documents that look as good in print as
they do on the screen, no matter where you send them. Combine any type of file
and/or folder into striking PDFPortfolios that are viewable with any popular PDF
reader. Add attractive, interactive cover pages that guide the audience.
.
Even include photos, graphics, movies, audio or 3D drawings to convey
messageswith attention-grabbing style!
With the most accurate conversion to searchable PDF available, you can search
everything in a PDF document. Use the intelligent "Looks Like" search capability
to quickly find content, like phonenumbers, email addresses and Social Security
numbers, via an alphanumericpattern rather than text. Automatically highlight,
cross-out, underline or redact search resultsfor faster, easier editing.
As you can see, it packs a lot of features into one easy to use application! Again,
congratulations on your purchase! We hope you find this Customer Orientation
Guide useful in your day to day use of the application.
Chapter 2: PDF Converter Enterprise 7 Features
Section 2.1 - Getting Started
This chapter covers the feature set that makes up the PDF Converter 7
application. Let’s first learn about the PDFfile format and some key definitions.
What is a PDF?
The Portable Document Format (PDF) was created in 1993 to help alleviate the
problems associated with electronic document exchange at that time. PDFfiles
weredesigned asa way to encapsulate a complete
document. PDFdocuments are each self-contained,
packing text, graphics, and fonts into a single file.
PDFhas become the de facto standard for digital
document collaboration in the workplace. Asan approved
ISOstandard, a standard that is implemented by over
1,800 hardware and software vendors, a PDFis a PDF no matter what
manufacturer’s software was used to create it.
Popular Uses of PDF
In addition to document exchange, some of the more popular uses of the PDF
format include:
•Applying security to documents
•Document assembly / Documentsplitting
•Document sharing and collaboration
•Document markup or annotating documents
•Online form filling and form creation
•Archiving documents/ mail
.
Definitions
In progressing through the Orientation
Guide, you may come across terms that
are unfamiliar to you. Here’s a list of some
of some key termsthat will help you
better understand the PDF Converter 7
application.
Creation-Theprocessoftakinga
document in some format, and using that file as the source for creating a
PDF file.
Conversion-TheprocessoftakingaPDFfile,andturningitbackintoa
fully-formatted, editabledocument in another format such asWord, Excel,
PowerPoint, and WordPerfect.
OCR-OCRstandsforOpticalCharacterRecognitionortheprocessof
identifying and inserting text based only on recognizing the characters
from an image or picture.
Image-Only PDF-Image-onlyPDFreferstoatypeofPDFfilethatwas
created either bya scanner or was created using a “Print as Image”
setting into the PDF format. Image-only PDF files are literally just pictures
of the pages of the document with no textual information associated with
them. As a result, image-only PDFfiles cannot support text searching or
editing unless they have been converted to a Searchable PDF.
Searchable PDF-SearchablePDFreferstoanImage-onlyPDFthathas
been converted using OCR. In that conversion process the text from the
image-only PDF is recognized and inserted invisibly behind the imageof
the page. The result is a file that looks like an image-only or scanned
document, but has searchable text hidden within the file.
PDF Normal–PDFNormalreferstoaPDFfilethatwascreatedfroma
digital document. As a result, PDFnormal files can be searched and edited
natively within PDF solutions, without the need to run a conversion.
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