DocumentAssembly-DocumentAssemblyreferstotheprocessof
creatingasinglePDFfilefrommultiplesourcefiles.Documentassembly
canalsorefertotheabilitytore-arrangepageswithinthedocument;
replace,extractordeletepagesfromthedocument;andtakingany
necessarysteps,suchasupdatingheaders/footersandpagenumbers,to
provideasingleunifieddocument.
PDFPackages-PDFPackagesareacollectionoffiles,bothPDFandother
filetypesconvertedtoPDF,storedwithinaPDF“wrapper”similartothe
Winzipprocess.Packagesprovideamechanismfororganizingyour
documentsintoasinglegroupingratherthansharingmultipleindividual
files.PDFPackagesdifferfromdocumentassemblyinthatwithinaPDF
Packageeachfileisdiscrete,notmergedwiththeotherfiles.Asaresult,
eachdocumentcanhaveitsownsecuritysettingswithinthepackage.
PDFPortfolios-PDFPortfoliosarethenextgenerationofPDFPackages.
WherePackagesallowyoutoincludePDFandotherfiletypes,Portfolios
allowyoutoincludePDF,otherfiletypesintheiroriginalfileformat,and
evenfolders.Nowyoucanbuildentirefolderhierarchieswithinasingle
PDFfilewithamuchmorepolishedpresentationlayerthatcaninclude
videoorflashinstructionsonhowtoutilizethefileswithinthePortfolio.
DMS-DMSstandsforDocumentManagementSystems,serverbased
solutionsthatactasarepositoryforanorganizationsdocuments.
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SystemRequirements
ToinstallPDFConverter7,thefollowingsystemconfigurationisrequired:
•AcomputerwithanIntel®Pentium®IIIorhigherprocessororequivalent
•Supportedoperatingsystems:
-Windows732-bitand64-bitEditions
-WindowsVista32-bitor64-bitEditionswithServicePack2
-WindowsXP32-bitEditionwithServicePack3
•Microsoft®InternetExplorer®7orabove
•512MBofmemory(RAM),1GBrecommended
•500MBoffreeharddiskspaceforapplicationfilesplus50MBworkingspace
duringinstallation
•CD-ROMdriveforinstallation
•Webaccessneededforproductregistration,activationandobtaininglive
updatesfortheprogram.
•TosaveDOCX,XLSXandPPTXfiles(forMicrosoftOffice2007or2010Word,
ExcelandPowerPoint)youshouldhaveorinstallMicrosoft.NETFramework3.0
onWindowsXP(freedownloadavailableatwww.microsoftcom).
Note:Performanceandspeedwillbeenhancedifyourcomputer’sprocessor,
memoryandavailablediskspaceexceedminimumrequirements.
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SoftwareInstallation
ToinstallPDFConverter7,thefollowingsystemconfigurationisrequired:
Beforeyoubegin,youshouldverifythatyouhaveadministratorrightsonthe
computerthatyou’regoingtoinstalltheapplication.Ifyou’renotsure,aska
localmemberofyourorganization’sITdepartmentforassistance.
Step1.InserttheCD-ROMinyourCD-ROMdrive
Theinstallationprogramwillstartautomatically.Ifitdoesnot,locateyourCD-
ROMdriveinMicrosoft®Windows®Exploreranddouble-clicktheprogram's
AutoRun.exefile.Selectalanguageforinstallation.TheInstallShield®Wizardwill
appear.(Ifyouhavedownloadedtheprogramfromawebsite,double-clickthe
autorun.exefile.)
Step2.LicenseAgreementandSerialNumber
Youmustacceptthelicenseagreementinordertoproceed.Youwillthenbe
askedtoenteraserialnumber.YouwillfindthisontheCDsleeveprovidedto
youbyyourMFPprovider.Besuretokeeptheserialnumberinasafeplace;itis
fullycheckedonlyduringproductactivationandisalsoneededforanyre-
installations.
Step3.SetupType,LocationandOptions
Likemostapplications,you’llhavetheopportunitytoselectentireaCompleteor
Custominstallation.CompleteinstallsallsoftwarecomponentswhileCustomlets
youbemoregranularaboutwhichcomponentsareinstalled.Themostcommon
installationistoselectComplete.Theinstalleroffersadefaultlocationforthe
program.Acceptitordefineadifferentone.Youwillalsobepromptedabout
applicationpreferences,suchaswhetherornotPDFConverter7becomesyour
system’sdefaultPDFviewer.
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Step4.FinishInstallation
Registrationrunsattheendofinstallation.SelectRegisterOnlinetoestablisha
connectiontotheNuancewebsite.Weprovideaneasyelectronicformthatcan
becompletedinafewmoments.Whentheformisfilled,clickSubmit.Ifyou
decidenottoregisterortoberemindedlater,youcangoto
http://www.nuance.comtoregisteronlineanytimelater.ClickonSupportand
fromthemainsupportscreenchooseProductRegistration.Forastatementon
theuseofyourregistrationdata,pleaseseeNuance'sPrivacyPolicy.
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Section2.2-CreatingPDFContent
Thenextseveralsectionsintroducehowtoperformcommontasksinthe
application.We’lllearnabouthowtonavigatearoundtheapplicationandget
familiarwiththecapabilitiesoftheproductbyintroducingDiana.
Dianaisworkingonaprojectforaclientthatinvolvesseveralofherco-workers.
Shehascreatedanumberofdocumentsthatsheneedstogetinputonandshe
wantstousePDFConverterEnterprise7tofacilitatethecollaboration.Wewill
followDianaassheandherco-workersusetheproducttoworkthroughthe
creation,revision,presentation,andsecurityofherproject.
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UsingtheMSOfficeToolbar
OnceDianahasinstalledPDFConverter7,shecancreateaPDFfromany
documentinMicrosoftOfficewiththesebuttonsonhertoolbar.
ShecanusethesebuttonsfromMicrosoftWord,Excel,orPowerPoint.Shecando
thisasPDFConverter7istightlyintegratedwithinMicrosoftWord,Excel,
PowerPoint,InternetExplorer,andOutlook.(SupportedinMSOffice2003,2007
&2010)
Bookmarks,links,andcommentscanbeautomaticallytransferredtothePDF
accordingtoherpreferences.
Trythisoutyourself!
Step1.WithadocumentopeninMSWord,NuancePDFshort-
cuticonscanbefoundinthetoolbar.
Step2.Clickthe
CreatePDFicon,the
WindowsSaveAs
dialogboxwillappear
andyouwouldselecta
locationtosavethe
resultingPDFfileand
namethefile.
Step3.ClickSaveto
completethetask.You
nowhaveanewlycreatedPDFfromtheWorddocument.
UsingthePDFCreateAssistant
Diana’sprojectactuallyinvolvesseveralfiles.Insteadofopeningeachoneand
creatingseparatePDFfilesfromwithineachapplication,shecanusethePDF
CreateAssistanttoselectseveralfilesforconversioninasingleprocess.Using
theprofilesbutton,shecandeterminesettingsforherentirecollectionof
documents.
Trythisoutyourself!
Step1.LaunchthePDFCreateAssistantbyclicking
Start>Programs>eCopyApplications>PDFCreateAssistant.
Step2.Click+Addtobegintoselectfiles.Select“Openfiles…”
fromyourlocalPCdocumentsforconversion.
Step3.Browseandselectthedocumentsyouwishtowork
withandclickOpen.
Step4.Onceyouhaveselectedallthefiles
youwishtoconvert,clicktheStartPDF
Creationicon:
.
DocumentAssemblyandPageAssembly
Dianaalsohasseveralfilesthatshewantstocombineinto
asingledocument.SomeareinMicrosoftWord,someare
inExcel,somearealreadyinPDFformatandshewantsto
combinethesedocumentswithsome,butnotall,
PowerPointslidesshecreatedforanearlierpresentationto
theclient.SheisgoingtousetheDocumentAssembly
featuretocompletethisproject.
Trythisoutyourself!
Step1.Openanymulti-pagedocument.
Step2.SelectViewandthenDocumentAssembly.Pagescan
nowbeeasilyshuffledwithsimpleDragandDropcontrol.
Step3.Toaddadditionalpages,selecttheInserticonand
chooseadditionalfilesorpagestoadd,or
simplydraganddropfiles,evennon-PDFfiles,
intotheview.
Step4.SelectPageAssemblyfromtheDocumentAssembly
toolbar.
Browsetoanotherfileonyoursystem.Youwillthenseethe
PageAssemblydialogwindowwhereyoucanselectoneormore
pagesfromagivendocumentandmergethemwithouthaving
toopenupthedocument’ssourceapplication
.
.
UsingScanInboxes
Dianaisgoingtoincludesomematerialforherclientthatis
currentlyonlyavailableinhardcopyandneedstobescanned
in.Shecanaddthesefilesfromanymulti-functiondevice
usingtheeCopyShareScanapplication.Herhardcopiesare
fromanolderprojectandwillneedsomerevision,soshewill
usetheeditingfeatureswithinPDFConverter7totacklethattask.
Everyoneonthenetworkcanscandocumentsfromanetworkedscanningdevice
toScanInboxes.ScanInboxesarelocationsonthenetworkwhereyoucanstore
personaldocuments.TheyworkinconjunctionwiththeeCopyShareScan
product.AcoworkermightscanadocumentattheofficeMFPintoyourScan
Inbox.YoucanconfigurePDFConverter7tomonitoryourinboxand
automaticallynotifyyouwhenadocumenthasarrivedinyourinbox.
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