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Design sufficient testing matrices, and  
Incorporate EBS’ technical team at the appropriate time to develop the needed technology based on 
the requirements.  
In our interviews with technical staff, they indicate that if the functional side of the organization better 
understood overall project management there would a smoother management of tasks and a more 
comprehensive planning and testing process. 
In addition, both the functional and technical teams indicate that up‐front involvement of the technical 
team in the requirements gathering phase of a request would help to solicit more in‐depth requirements, 
and allow the technical team opportunities to better understand the Bureaus’ business needs.  
Scheduling and resource allocation – EBS struggles to form a comprehensive schedule that aligns 
resources and skill between functional and technical staff.  To efficiently address Bureaus’ needs, EBS needs 
to be able to allocate resources through cross‐functional teams comprised of both functional and technical 
staff, teams with skill sets and resources designed to resolve the specific task. The challenge found in 
assembling highly effective teams occurs because functional staff report through EBS leadership and 
technical staff report through BTS leadership. This parallel organization structure creates conflicting 
priorities, scheduling, and allocation of staff resources. 
Recommended Structure 
To reduce the  impact of the parallel reporting structures depicted  above, AKT  examined potential 
organizational structures and the positive and negative aspects associated with each structure. In addition, we 
looked at ways varying the existing structure would impact issues with scheduling, resource allocation and 
training needs for staff.  We determined that solely changing lines of authority will not resolve the fundamental 
issues.  Our recommendation provides a deeper change to the way the groups operate and through layering, 
sets the stage for more cooperative and productive task management. The recommended structure below 
creates layers of teams within EBS.  Each layer has distinct roles, responsibilities and decision making authority. 
One of the major benefits of this proposed structure allows decisions and problem resolution to take place at 
the lowest possible level for maximum efficiency. When reorganized, issues should rise to the next level only 
when the threshold of complexity for that layer is exceeded.   
The teams will be based on the modified operational delineations of Operations, Training and Change 
Management, Finance and Logistics, Human Capital Management, and Technical Support.  Each team will 
contain both functional and technical staff allowing for a significant increase in integration between the two 
groups, particularly with each other’s processes, work flows and resource commitments. At the management 
level, functional leads will collaborate with the technical manager to ensure thoughtful consideration of all 
issues regarding change orders and new functionality.  As a management team, they will present a single, 
thoroughly researched recommendation to the EBS Manager for any changes requiring approval.  When a 
single recommendation isn’t appropriate, options and impacts will be delivered from the management team to 
the EBS Manager. 
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