Objectives To insert and edit footnotes, and control their numbering using
Footnotes are straightforward to add, and Word will automatically look
after the numbering to keep them in sequence.
A footnote is added wherever the cursor is waiting;
Click into the document at the end of a sentence
Insert – Reference – Footnote
Accept the defaults and click
The footnote is entered and the cursor moves to the bottom of the
screen to edit it.
Add the text
Keegan, 1996, Distance Education
to the footnote
Although usage can be a little fiddly, a double-click on either footnote
reference (the number in the text or that in the footnote itself) will
switch between the footnote and the main text.
Double-click on the footnote’s number
Move the cursor (with the mouse or the arrow keys) to earlier in
Insert another footnote by choosing
Insert – Reference –
Word will make this footnote no.1, and the later one no.2.
There is a known bug with some versions of Word which can cause
footnote numbering within the text to become out of sync with the
footnotes themselves. The fix is straightforward but note;
You should not tick this option unless a document develops the
problem mentioned above
You may find that even once you have ticked the option shown
below, the problem recurs – in that case, untick the box
To fix the error, choose
Tools – Options
and on the compatibility tab,
Lay out footnotes like Word 6.x/95/97