open password protected pdf using c# : How to add text to a pdf document using acrobat Library control component .net web page asp.net mvc Acrobat-Advanced-Manual-Sample1-part1913

11
Advanced Acrobat XI
©TeachUcomp, Inc.
Collaborating
9
.5-AddingCommentsandAnnotations-
ons-
(cont’d
.):
:
textchange.The tools are
are
“Insert
textat
cursor,” “Add
note toreplace
e
text,” Strikethrough,”“Underline,”
and
“Add
note to text.
.
For each tool, other than
han
“Strikethrough”
and
“Underline,”
you will need to enter text in
tin
thepop-up text box that appears afterusing eachtool to denote the text editing change tomake. Also note
make. Also note
te
that when using the
he
“Insert
text at
cursor”
tool, you only need to click at the point in the text at which you
twhich you
u
want thereplacementtextto beinsertedversus actually selecting text.Eachtool producesaunique markup
unique markup
onthe PDF page. The
The
“Insert
text at
cursor”
toolinserts ablue, upward-pointingtriangular
ngular
“insert”
icon.The
e
Add note to replace
ce
text”
tool places a blue strikethrough through the text to remove as well as an
well as an
n
“insert”
icon. The
e
“Strikethrough”
places a red line through the text to remove. The
e. The
e
“Underline”
tool places a green
en
underline under text. The
The
“Add
note to
text”
tool, which is a combination of the
the
“Sticky
note
tool”
and the
“Highlight text”
tool,highlights selectedtextandaddsa stickynotebubblenexttothehighlightedtext.
ghtedtext.
.
The
“Text
Correction
Markup”
tool is very useful for quickly making text editing markups within a
within a
PDF page. To use this tool, click it to select within the Annotations panel in the Comment pane within the
pane within the
e
Task Pane. Then simply select, replace, insert and delete the text within the PDF to have Acrobat
o have Acrobat
t
automatically create the associated markups within the PDF page as you make the corrections using your
susing your
r
keyboard.When used this way, this tool is likea combination of the
ion of the
e
“Insert,”“Replace,”
and
“Strikethrough”
tools, andcansaveyou quite abit oftime inhavingtopausetodecide whichtexttoolannotationbuttonyou
otationbuttonyou
u
needtoclickbeforemakingacorrectiontotextwithin aPDFpage.
PDFpage.
.
You candeleteanyannotation inthe PDFpage byright-clickingthemarkupiconoftheannotationto
heannotationto
o
removeandthenclickingthe
the
“Delete”
command in thepop-upmenuthatappears. Alternately,youcanclick
canclick
themarkup icon toselectitandthenpressthe
essthe
“Delete”
key onyourkeyboardtodeletetheannotation.
tion.
9
.6-TheComments List:
st:
After addinganannotation,youcanopentheComments List panelwithintheCommentpaneinthe
paneinthe
e
Task Pane to see the PDF annotations. When the Comments Listis opened, sticky note comments, which
comments, which
will normally display on the PDF pages when the Comments List is closed, will instead disappear from the
ppear from the
e
PDFpagesandshowthemselvesascommentswithin theComments Listpanel.
tpanel.
.
As more comments and annotations are added to a PDF, the Comments List panel can become
l can become
e
more helpful in organizing comments and annotations. You can use the buttons in the small toolbar at the
toolbar at the
e
topof the Comments List panelto searchandfiltercomments in the PDF.You can click intothe
click intothe
e
“Find”
field
inthistoolbar andthentypetextthat youwant tofindwithin a commentto locate comments. Deletethetext
.Deletethetext
xt
withinthe
“Find”
fieldtodisplay all commentsagainwhenfinished.
shed.
You can click a comment within the Comments List panel to select that comment within the PDF
ithin the PDF
F
page. It will appear with a blue border showing a spiraling animation. After selecting a comment in the
comment in the
e
Comments List, you can click the checkbox in its upper-right corner to mark it as checked. This can help
.This can help
lp
you keep track of reviewed comments. You may also right-click a selected comment and the roll over the
he roll over the
he
“Set Status”
command in the pop-up menu that appears. You can then click a status in the side menu of
the side menu of
of
choices shown to set the status of the selected comment. You can filter comments within the Comments
nthe Comments
s
List panel by many categories, including their checked or unchecked state and their status. To filter the
To filter the
e
Comments List panel, click the
the
“Filter comments”
button in the toolbar at the top of the panel, roll your
roll your
mouse pointer over the category by which to filterthecomments and then select a filtering criteria from the
iteria from the
e
side menu that appears. Note that you must have at least one comment checked before you will see the
ou will see the
he
“Checked”
category appear in the drop-down menu. To show all comments again after filtering, click the
ing, click the
e
“Filtercomments”
buttonagainandthenselectthe
the
“Show
All
Comments”
commandinthedrop-downmenu.
menu.
.
Sample- for evaluation purposes only!
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12
Advanced Acrobat XI
©TeachUcomp, Inc.
Collaborating
9
.6-TheComments List-
st-
(cont’d
.):
:
You can sort the comments shown within the Comments List panel by clicking the
licking the
“Sort comments”
button and then rolling your mousepointer overone of the categories shown in the drop-down menu.Then
down menu.Then
en
clickthesortingcriteriatoapply.
ly.
You can also reply to comments within the Comments List panel. To reply to acomment, select the
ent, select the
e
comment in the Comments List panel and then click the triangle next to the comment
the comment
author’s
name to
display a drop-down menu or right-click the comment to display a pop-up menu instead. Either way, in the
Either way, in the
he
menu that appears, select the
the
“Reply”
command. A text field will appear within the comment in the
t in the
e
Comments Listpanel, and you cantypeyour reply to the comment.If you are usinganemail-based review
il-based review
ew
process,youwillhavetoemailthe newfiletothecommentauthorbeforethe personwill see yourreply.
see yourreply.
.
You can click the
he
“Options”
drop-down button in thetoolbar atthe topofthe Comments Listpanelto
istpanelto
o
displaya drop-downmenu ofchoices.Thecommands in this drop-downmenu allowyoutoprintasummary
toprintasummary
ry
of all comments, or export the comments to another application, such as Microsoft Word. The
Word. The
e
“Options”
drop-downmenu alsogives you access to
ess to
Acrobat’s
commenting preferences, where you can adjust many
many
aspects ofthe commenting and markup process,if desired. Thesecommands will be discussed in the next
din the next
xt
lessoninthischapter.
.
9
.7-AdvancedCommentsListOptionCommands:
ands:
You can click the
he
“Options”
button in the small toolbarat the top of the Comments List panel in the
anel in the
e
Commentpane withintheTaskPane todisplay adrop-downofadvancedcommentcommands.
ntcommands.
.
If you have comments to which reviewers have replied, you can expand and collapse the replies to
he replies to
o
the comments within the Comments List panel by choosing either the
ther the
“Expand All”
or
“Collapse All”
commandfromthedrop-down menu.
enu.
You can undock the Comments List panel so that it appears as its own window in Acrobat. To do
Acrobat. To do
do
this, select the
e
“Undock
Comment
List”
command in the drop-down menu. To dock the Comments List
ments List
panel into the Acrobat window again, select the
tthe
“Dock
Comment
List”
command that appears when the
the
panelisundocked.
.
To print the PDF and a content summary page that lists the contents of the comments in the PDF,
ts in the PDF,
F,
select the
“Print
with Comment
Summary”
command in the drop-down menu to open the
pen the
“Print”
dialog box
whereyoucansetyourprintingsettingsandthenclickthe
lickthe
“Print”
button.
To createa customized comment summary,selectthe
tthe
“Create
Comment
Summary”
commandfrom
the drop-downmenu to open the
nthe
“Create
Comment
Summary”
dialog box.Select a layout forthecomment
comment
summary byselecting an option button inthe
nthe
“Choose
a
Layout”
section. You canselecta papersize from
efrom
the
“Paper Size”
drop-down. You can sort the comments by making a choice from the
ce from the
e
“Sort
comments
by”
drop-down.Select afontsize touse by selecting the desired option button in the
button in the
e
“Font Size”
section. Inthe
he
“Include”
section,selectthe desiredoption buttontochoose which comments to include. You can check or
can check or
r
uncheck the
“Pages
containing no
comments”
checkbox to include or exclude those pages. You can also
can also
specify a page range by entering a page range into the
into the
“Pages”
section. When you have made your
your
selections, click the
e
“Create
Comment
Summary”
button to create and display the comment summary as a
yas a
a
newPDF.
.
To import comments from another PDF into the current PDF, select the
elect the
“Import
Data File
…”
command from the drop-down menu to open the
pen the
“Import Comments”
dialog box. Use this dialog box to
ox to
selectthe PDF file or FDFfile (which is a comments export file type) that contains the comments you want
omments you want
t
to import and then click the
the
“Open”
button. Acrobat automatically imports comments from the selected file
ted file
e
Sample- for evaluation purposes only!
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13
Advanced Acrobat XI
©TeachUcomp, Inc.
Collaborating
9
.7-AdvancedCommentsListOptionCommands-
ands-
(cont’d
.):
:
into the Comments List panel. If the comments did not originate in the same document, you may see a
you may see a
a
message box asking if you want to import the comments. You can click the
n click the
e
“Yes”
button to import the
he
commentsanyways.
.
To export selected comments to an FDF file, select the desired comments to export in the
xport in the
e
Comments List panel and then choose the
the
“Export
Selected to Data File
le
…”
command from the drop-down
down
that appears when you click the
the
“Options”
button in the toolbar at the top of the Comments List panel.Use
anel.Use
e
the
“ExportComments”
dialogboxthatappearsto selectwheretosavethefile.Type anameforthefileinto
thefileinto
o
the
“Filename”
fieldandthenclick the
the
“Save”
buttontosavethefileas anFDFfile, which,as youjustsawa
justsawa
a
momentago,canthenbeimportedintoanotherPDFfile,ifneeded.
needed.
To export all comments into an FDF file, choose the
ose the
“Export
All to Data File
le
…”
command from the
e
drop-downmenu toopenthe
the
“Export Comments”
dialog box. Usethe dialog box toselect where tosavethe
savethe
file and type a name forthe file intothe
ntothe
“Filename”
field. Click the
he
“Save”
button tosave the file as an FDF
nFDF
file,which,asyoujustsawpreviouslyinthis lesson,canthenbe imported intoanotherPDFfile,ifneeded.
ile,ifneeded.
.
To exportthecommentsin aPDFto Microsoft Word orto AutoCAD, you musthave Microsoft Word
Microsoft Word
orAutoCAD installed on yourcomputer.You can then select eitherthe
eitherthe
“Export
to Word
…”
command orthe
e
“Export
toAutoCAD
…”
commandfromthedrop-downmenutoopenawizard thatwill guide youthroughthe
uthroughthe
e
process of exporting the comments to the selected application. If you would like to review the process of
the process of
f
importing and exporting comments between Word and Acrobat, you can reviewthe lesson titled
sson titled
“Importing
AcrobatComments in
n
Word”
toviewthesamewizard thatyou alsousetoexportcommentstoWord.
toWord.
.
9
.8-EnablingExtendedCommentinginAcrobatReader:
eader:
Adobe Reader XI includes all of the markup and commenting tools included with Acrobat XI. In
obat XI. In
In
previous versions of Reader, users only had access to the
to the
“Sticky Note”
and
“Highlight Text”
tools unless
featureshadbeenextendedforthePDF inAcrobat.
robat.
If you
don’t
know which version of Adobe Reader that reviewers will use,
ll use,
it’s
agood idea to extend
end
the commenting features of a PDF before sending it for review. To do this, choose
this, choose
“File|
Save As Other|
|
ReaderExtendedPDF|Enable Commenting &
g&
Measuring”
from the Menu Bar. Adialogboxwill launchand
unchand
display information about saving the PDF. Read the information and then click the
click the
“OK”
button. The
e
“Save
As”
dialog box launches, and you can name the newfile and designate a save location.It is a good ideato
sa good ideato
to
choose a file name that gives you an indication that it is the enabled PDF. Then click the
Then click the
e
“Save”
button
when youarereadytosavethecopy withtheextendedcommentingfeaturesenabled.
esenabled.
.
Sample- for evaluation purposes only!
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14
Advanced Acrobat XI
©TeachUcomp, Inc.
Collaborating
9
.9-AddingDrawingMarkups:
ps:
You can add drawing markups that remain visible on a PDF page at all times, even when the
even when the
e
Comments List panel is displayed. With the exception of the
of the
“Add
text
box”
and
“Add
text
callout”
drawing
markups, the other drawing markups are simple shapes that do not contain text comments by default.
by default.
.
However you can easily add a text comment to any drawing markup, if desired. To show the drawing
how the drawing
g
markuptools,clicktheDrawingMarkupspanelwithinthe Commentpane inthe TaskPane.
TaskPane.
.
To add a text box drawing markup, click the
ck the
“Add
text
box”
tool in the Drawing Markups panel.You
.You
can then either click once to inserta text box or click and drag to define an area for the text box within the
text box within the
he
PDF page. Then type the text you want the text box to contain. Once your text is added to a text box, the
to a text box, the
the
box remains visible. You can then click the borderof the text box to setthe text display and select the text
nd select the text
xt
box.Youcanclick into thePDFpagetode-selectthetextbox. Toeditthetextagain, ifneeded,double-click
needed,double-click
ck
directly on the text within the text box to place your insertion marker into the text so you can make your
ou can make your
ur
editing changes. Then click the border again to set the text and select the box, or click into the PDF text
into the PDF text
xt
again to setthetextandde-selectthe textbox.You can resize and move the text box in the PDF usingthe
in the PDF usingthe
the
same techniques shown for many other objects in Acrobat. Click and drag the border of the text box to
the text box to
to
move it, and click and drag the resizing handles on the border of the selectedtext box to resize it. You will
ize it. You will
ill
findthat youcanuse these sametechniquesto moveandresizeallofthedrawingmarkupshapes shownin
shapes shownin
n
this lesson. To delete any drawing markup, click its border to select it and then press the
then press the
e
“Delete”
key on
your keyboard or right-click the markup and then choose the
hoose the
“Delete”
command in the pop-up menu that
that
appears.
The
“Add
text
callout”
tool will drawatextboxwith an attached arrowthat points tosomething inthe
thing inthe
e
PDF page. Toadd atextcallout,clickthe
ickthe
“Add
text
callout”
tool in the Drawing Markups panel. The pointer
pointer
turnsintoa crosshair tool. Click the PDF page atthe spot thatthearrowwill pointto and then either dragto
then either dragto
to
position the text box or click once again at another location to position the text box. Once the text box has
the text box has
as
been placed, you can add immediately type the text to add to the drawing markup. You can manipulate the
nmanipulate the
e
text callout just as you did the text box. However, when the text callout is selected, note that you can use
that you can use
se
theresizinghandle attheend ofthearrowtoreposition itwithin thepage,ifneeded.
,ifneeded.
.
The other drawing markup tools allow you to add shapes to PDF documents. When you hold your
you hold your
r
mouse pointer over any of these tools you will see a small screen tip that shows the name of the tool and
of the tool and
nd
how to draw it. You can use the
se the
“Draw freeform”
tool to draw freeform images within a PDF. The
.The
“Erase
freeform”
tool can be used to remove mistakes from freeform drawings. To flip an arrow that you have
that you have
e
drawn when using the
he
“Drawarrow”
drawing markup tool, you can right-click the arrowand then select the
select the
“FlipLine”
commandin thepop-up menutoflipthe arrowpointertotheotherend.
otherend.
.
You can right-click a drawing markup in the PDF and choose the
choose the
“Properties…”
command in the
e
pop-up menu thatappears to open the
en the
“Properties”
dialog box for the selected shape. You can change the
ange the
appearance of the shape by clicking the
the
“Appearance”
tab and then changing the settings shown to adjust
adjust
settings such as the
he
“Style,” “Color,” “Opacity,” “Thickness,”
,”
and
“Fill
Color.
Note that the exact properties
ies
available will change, depending on the shape selected. Make any changes you want to apply on this tab
ly on this tab
ab
andthenclickthe
he
“OK”
button.
To add a text pop-up note to any drawing markup, right-click thedrawingmarkup towhich you want
towhich you want
nt
to add text and then select the
the
“Open
Pop-Up
p
Note”
command in the pop-up menu that appears. A small
Asmall
pop-up textwindowwill appear, just like the ones associated with the other textannotations. Type the text
.Type the text
xt
you want to associate with the drawing markup into the pop-up note andthen click into the PDF to set the
he PDF to set the
the
pop-upnote.
e.
.
Sample- for evaluation purposes only!
VB.NET PDF: How to Create Watermark on PDF Document within
Using this VB.NET Imaging PDF Watermark Add-on, you simply create a watermark that consists of text or image And with our PDF Watermark Creator, users need no
how to add text to a pdf document using reader; adding text to a pdf in acrobat
C# Windows Viewer - Image and Document Conversion & Rendering in
Microsoft Document Conversion. By using the Windows Viewer, you can convert word files as follows: Convert to PDF. Convert to TIFF. Convert to Various Images.
add text block to pdf; how to insert text in pdf using preview
15
Advanced Acrobat XI
©TeachUcomp, Inc.
Collaborating
9
.10-StampingandCreatingCustomStamps:
amps:
The
“Add stamp”
tool in the Annotations panel of the Comment pane in the Task Pane is used to
is used to
o
place a stamp into a PDF page. Acrobat comes with several preset stamps that are commonly used in
ommonly used in
n
business, suchasstamps forapprovinga document orindicating wherea userneedsto add a signatureto
asignatureto
o
adocument.Youcanalsocreateyourowncustomstamps,ifneeded.
fneeded.
.
To adda presetstamp to the current PDF page, click the
click the
“Add stamp”
tool inthe Annotations panel
nel
of the Comment pane in the Task Pane. Either select a
select a
“Favorite”
stamp shown in the top section of the
fthe
drop-down menu or roll your mouse pointer overthe stamp categories shown in the second section of the
section of the
e
drop-downmenuandthenclickthestamptousein thesidemenu thatappears.
thatappears.
.
Note that the
e
“Identity Setup”
dialog box will appear and prompt you to enter your identity
identity
information, if you
u
haven’t
entered that information already, after selecting a stamp from the
rom the
“Dynamic”
stampcategory.
.
The mouse pointer changes to reflect the selected stamp when you place it over the PDF page.
he PDF page.
.
Clickanywherein thePDFpagetoapplythedigitalstamp.
stamp.
To add a stamp to the
the
“Favorite”
stamps list shown at the top of the drop-down menu that appears
hat appears
when you click the
he
“Add stamp”
tool, select the stamp to use in the drop-down menu. Then immediately
immediately
selectthe
“Add stamp”
tool button again and select the
the
“Add
Current Stamp To
o
Favorites”
command in the
e
drop-downmenu.
.
To create a custom stamp from an existing image file, click the
click the
“Add stamp”
tool, roll over the
he
“Custom Stamps”
command, andthen choose
se
“Create
Custom Stamp
…”
within the side menu to open the
the
“Select
ImageforCustom
m
Stamp”
dialogbox.Click the
the
“Browse…”
buttontofindtheimagefiletouseforthe
forthe
custom stamp.Use the file format drop-downinthelower-rightcornerof thedialog box to select thetypeof
select thetypeof
of
image files toview,if needed. Afterfindingthe image file,click itto selectit andthenclick the
dthenclick the
he
“Open”
button
toreturntothe
he
“Select
ImageforCustom
m
Stamp”
dialog box. Click the
the
“OK”
buttoninthisdialog box toopen
open
the
“Create
Custom
Stamp”
dialog box. You can choose to add the stamp to one of
to one of
f
Acrobat’s
existing
stamp categories by selecting one from the
the
“Category”
drop-down, or you can create a new category for
gory for
your stamp by typing a new category name into this drop-down field. Type a name for the stamp into the
the stamp into the
he
“Name”
field. Ensure thatthereis acheckmark in the
in the
“Down
sample stamptoreduce file
ile
size”
checkbox to
ensurethe stampisnottoolarge.Whenfinished,clickthe
clickthe
“OK”
buttontocreatethecustomstamp.
mp.
You can also create a temporary stamp from the contents of an image file you have copied to your
copied to your
r
clipboardto create aone-timeusetypeofstampinaPDF.To dothis,copythe imagefileyouwantto apply
leyouwantto apply
ply
asa stamp usingyourimageeditingsoftware. Then click the
click the
“Add stamp”
toolinthe Annotations panel and
and
selectthe
“Paste
Clipboard ImageasStamp
mp
Tool”
command.Then click intothe documentatthe locationat
ationat
whichyouwanttostampthecopiedimagefile.
file.
.
Sample- for evaluation purposes only!
C# Excel - Excel Conversion & Rendering in C#.NET
Using this .NET professional Excel document conversion library toolkit in C#, you to image or document, or from Excel document to other Excel to PDF Conversion.
how to insert text box in pdf document; add text to pdf document in preview
VB.NET PowerPoint: VB Code to Draw and Create Annotation on PPT
other documents are compatible, including PDF, TIFF, MS hand, free hand line, rectangle, text, hotspot, hotspot Users need to add following implementations to
how to enter text in pdf file; how to insert a text box in pdf
16
Advanced Acrobat XI
©TeachUcomp, Inc.
Collaborating
9
.11-ImportingChangesina Review:
view:
When you receive the
he
reviewer’s
copies of the shared PDF sent for an email review, you can
you can
double-click the attachments within the received emails to open the PDF that contains the
contains the
reviewer’s
markups.Acrobatwilldisplaythe
the
“MergeComments?”
message boxthatlets you knowthatthisisacopyof
copyof
aPDF that is tracked for reviewand that it may contain markups and comments.It then asks if you would
asks if you would
ld
like to open the tracked PDF and merge any comments and markups from the attachment PDF into the
PDF into the
e
original PDF. To merge the comments and markups into the original PDF, click the
,click the
e
“Yes”
button. To only
ly
open the copy so youcan reviewthe comments and markup priorto merging,click the
g,click the
e
“No,
open this copy
y
only”
button. You can then review the comments and markups received from this reviewer in Adobe
wer in Adobe
e
Acrobat. When you are satisfied with the comments and markups after reviewing them, you can then click
can then click
k
the
“Merge Comments”
button in the yellow message bar at the top of the PDF window to merge the
to merge the
e
comments into the original, tracked PDF file. Acrobat will then open the original PDF and merge the
and merge the
e
comments from the copy into it. After completing the merge, Acrobat will inform you of that fact in a
that fact in a
a
message box. Click
ck
“OK”
to close the message box. You can see the merged comments shown in the
hown in the
e
“Comments List”
panel in the
e
“Comment"
paneinthe Task Pane. You can then save and close the original
he original
PDFfileinAcrobat.
.
When working with a PDF using the shared document review feature, you simply click the
yclick the
e
“Check
forNew
Comments”
buttoninthe yellow taskbarat the top ofthe shared
eshared
document’s
PDF window tocheck
ck
for newly published comments within the shared document. Acrobat will display a summary pop-up of any
p-up of any
any
commentsthatwereadded orremovedto the documentandthe comments will automatically appearwithin
appearwithin
thePDF.After the review has ended,youmay wantto save anarchive copy ofthefile. To dothis, you can
To dothis, you can
can
clickthe
“Save
anArchive
Copy”
buttonthatappears intheyellowtaskbaratthetopofthe PDFfileafterthe
leafterthe
e
reviewhas ended toopena
na
“Save
andWork
Offline”
dialogbox.Usethisdialog boxto selectthe locationto
cationto
which you want to save the file.Thefile namewill default to the original file name with
file name with
h
“_archive”
added to
theendof it. Youcan then click the
ick the
“Save”
button in thedialogboxtosave the archivecopy. This copy will
copy will
contain all ofthe comments in the file as of the time the archive copy was created. Note that you can also
that you can also
so
save an archive copy at any time during the review process, if needed, by clicking the
clicking the
“Server Status”
button in the yellowtaskbar atthe top ofthePDFwindowand then selectingthe
selectingthe
“Save
as Archive Copy
y
…”
commandfromthedrop-down menuthatappears.
pears.
9
.12-UsingTrackertoManagePDF Reviews:
views:
You can manage all of the documents that you currently have out for review by using the Tracker
ng the Tracker
r
feature within Acrobat. To view the Tracker window, open Acrobat XI and then click the
en click the
e
“Track Reviews”
tool in the Review panel of the Comment pane in the Task Pane. The Tracker window displays content in
plays content in
n
the right pane for the item selected in the left pane. The
ane. The
e
“Latest Updates”
item is selected when you open
open
this window and shows the latest updates on your reviewed file in the area to the right. You can click the
You can click the
he
small plusorminussigns nextto theitems in theleftpaneto expandandcollapsethesectionsshown.The
tionsshown.The
he
items shown in the left pane, from top to bottom, are
tom, are
“Reviews,” “Sent,” “Joined,” “Forms,” “Distributed,”
d,”
“Received,”
and
“Server
Status.
The documents that you havesent forreviewwill appear under the
under the
“Sent”
category in the
e
“Review”
section. Reviews you have joined as a reviewer will appear under the
under the
“Joined”
sectionof the
e
“Review”
section.To viewtheupdates foraspecific reviewyouhavesent,selectthe nameof
the nameof
f
thefile shownin thatsectiontodisplayitsstatusin theareaat therightsideof theTrackerwindow.
Trackerwindow.
.
At the top of the right side of the window, you can click the
click the
“View Comments”
or
“File Location”
hyperlinks toopenthePDFanddisplay itwithin Acrobat.
Acrobat.
.
Sample- for evaluation purposes only!
17
Advanced Acrobat XI
©TeachUcomp, Inc.
Collaborating
9
.12-UsingTrackertoManagePDF Reviews-
views-
(cont’d
.):
:
Forshared document reviews, you can click the
kthe
“Change Deadline”
hyperlink to open the
he
“Change
Deadline”
dialog box. In this dialog box you will see the names of the current reviewers shown in the
sshown in the
he
“To”
field. You can edit or add addresses shown in the
in the
“To”
and
“Cc”
fields, if needed. Then click the
the
“Review
Deadline”
hyperlink in the lower-left cornerof this dialog box toopen the
oopen the
e
“Change
Review
Deadline”
dialog
box. You can then selectthe
the
“New
review
deadline”
option button and use the adjacent drop-downs to set
to set
the new review deadline date and time or you can select the
elect the
“No deadline”
option button to remove any
any
deadlinefromthereview.Thenclick the
kthe
“OK”
buttontochangethedeadline.Thenclickthe
ckthe
“Send”
buttonto
email thereviewers regarding the deadline change. You can then use the
nuse the
e
“Send Email”
dialog box to send
nd
theemailsandclick
ck
“OK”
intheChange
e
Deadline”
messagebox thatappears.
.
To end a shared document review, click the
kthe
“End Review”
hyperlink in the Tracker window for the
the
selected PDF file. Then click
lick
“Yes”
in the AdobeAcrobat message box that appears to end the review after
view after
readingthemessage.Notethatyoucanrestartareviewby extendingthe deadline,ifneeded.
,ifneeded.
.
In the
“Reviewers”
section at the right side of the Tracker window, you can click the
click the
“Email
All
Reviewers”
hyperlink to email all reviewers of the PDF during a review. To start a new shared document
shared document
review using the same reviewers of the currently selected PDF review, click the
click the
“Start
New Review with
h
Same
Reviewers”
hyperlink toopenthe
he
“Send
for Shared
Review”
dialogbox.You fill it outas you normally
normally
would, but note that this time the
the
reviewers’
email addresses will already appear when you send the
nd the
invitations for the PDF review. Youmayalso individuallyemail a reviewer by clicking their email link shown
mail link shown
n
intherightpaneoftheTrackerwindow.
ndow.
After a PDF review is closed and you no longerwishtousetheTrackerwindowto track the review,
rack the review,
,
you can click the PDF review to remove within the left pane of the Tracker window and then click the
then click the
e
“Remove
selected files or folders from
rom
Tracker”
button, which looks like a trash can icon, at the bottom of
bottom of
the left pane to remove the file from the Tracker window. You can then click the
hen click the
e
“Yes”
button in the
e
confirmationmessageboxthatappears toremovethefilefromtheTrackerwindow.
rwindow.
.
Note that you canalso select a shared document servershown in the
wn in the
e
“Server Status”
section ofthe
e
leftpaneof the Tracker windowto viewtheconnectivity and updatestatus ofthe servers to which you have
which you have
e
saved shared review documents. Ifa server name appears here with a yellowexclamation mark icon, that
ark icon, that
t
means that there were connectivity or updating issues withtheserverthatyoushouldinvestigate to ensure
ate to ensure
e
thatthecomments arebeingpublished correctly.
tly.
To close theTrackerwindowwhenyou arefinished using it,clickthe
clickthe
“X”
in the upper-right cornerof
rof
thewindow.
.
Sample- for evaluation purposes only!
18
Advanced Acrobat XI
©TeachUcomp, Inc.
ACTIONS-
Collaborating
SENDING
FOREMAILREVIEW:
:
1. To start an email reviewopen the PDFto share in Acrobat and then select the
hen select the
e
“Send
for Email
Review”
toolintheReviewpaneloftheComment panewithin theTaskPane.
askPane.
.
2. Thefirsttimeyouinitiatea sharedPDFreviewin Acrobat,the
robat,the
“Identity Setup”
dialog box launches,and
nd
youcanenteridentifyinginformationaboutyourself sothatthe reviewers willknowwhohasinitiatedthe
initiatedthe
review. At a minimum, you must enter a valid email address into the
sinto the
e
“Email Address”
field to proceed.
.
Afterenteringtheidentifying information,clickthe
the
“Complete”
button.
3. Inthe
e
“Getting Started”
screen ofthe wizard that appears,the file name of the currently opened PDF is
ened PDF is
s
automaticallyshown inthe
he
“Specify
aPDFfiletoSendbyEmail for
lfor
Review”
drop-downmenu.
.
4. To shareadifferentPDFinstead,clicktheadjacent
adjacent
“Browse…”
buttonto launchan
an
“Open”
dialog box
where you can find and select a different PDF to share. Then click the
nclick the
e
“Open”
button to add it to the
the
drop-downfield.
.
5. AfterselectingaPDF,click the
the
“Next”
button.
6. In the
e
“Invite Reviewers”
screen, you can type one or more email addresses into the large text field
text field
shown. These arethe email addresses of the reviewers to whom the PDF will be sent. You must enter
.You must enter
er
at least one valid email address to continue. Many users enter their own email address into the list as
nto the list as
as
well.
7. To entermultiple email addresses,enteronee-mailaddressonalineandthenpressthe
thenpress the
e
“Enter”
key
onyourkeyboard to move tothenextline, where youcantype thenextemail address. Youthen repeat
Youthen repeat
t
thistoenteroneemailaddress oneachline.
line.
8. Alternately,youcanclickthe
the
“AddressBook”
buttontoopentheAddressBook foryourassociatedemail
demail
application, which you can use to select the email addresses of the reviewers, if available. Then click
.Then click
k
the
“To”
button to add the selected email addresses. Then click the
lick the
“OK”
button in the
e
“Address Book”
after selecting your email addresses to add them to the large white text box in the
box in the
e
“Invite Reviewers”
screen.
9. Whenyouhaveenteredall oftheemailaddressesofreviewers,click the
click the
“Next”
button.
10.In the
e
“Preview Invitation”
screen, Acrobat will generate both an email subject title and a standard
standard
invitation message. You can highlight the text in either the
ther the
“Subject”
or
“Message”
fields and add to or
or
replace thedefaulttextwith yourown.
own.
11.Whenyouhavemadeyourchanges,click the
ck the
“SendInvitation”
buttonto finish.
.
12.Atthatpoint,the
the
“Send Email”
dialogbox opensso thatyoucan selectan emailapplication touse.After
use.After
r
makingyourselection,clickthe
the
“Continue”
button.
13.If you selected your default email software application, then the
then the
“Outgoing
Message
Notification”
message box launches to signify that the email invitations have been created. This message box lets
sage box lets
s
you knowthat based on the send and receive settings ofthe selected email application, you may need
you may need
d
tomanually send theinvitations.Readthe messageandthen click the
click the
“OK”
buttontoclose it.If needed,
eded,
openyouremail applicationand manuallysendtheinvitations tothereviewers.
eviewers.
14.When reviewers receive the email invitations, the PDF is included as an email attachment. When a
ment. When a
a
reviewer opens the PDF using Acrobat or Adobe Reader, it will launch the PDF file and show
file and show
w
commenting tools with reviewing instructions. As reviewers make comments and reply to you via email
ou via email
l
by clicking the
e
“Send Comments”
button in the PDF, you can open their received email attachments to
hments to
importcomments intoyourmasterPDFfile.
file.
.
Sample- for evaluation purposes only!
19
Advanced Acrobat XI
©TeachUcomp, Inc.
ACTIONS-
Collaborating
SENDING
FORSHAREDREVIEW:
:
1. To initiate a shared review,openthePDFtoshareandreviewandthenselectthe
hen select the
e
“Send
for Shared
Review”
tool in the Review panel within the Comment pane in the Task Pane to launch the
olaunch the
e
“Send
for
Shared
Review”
wizard.
2. This wizard will pose questions to you on each screen. Answer the questions, make any choices
ke any choices
s
needed,andprovideitwith therequestedinformation ineachscreen.
screen.
3. Whenfinished within a screen click the
kthe
“Next”
button at the bottom of the wizardto proceed to the next
the next
screen.
4. Ifneeded,youcanclickthe
the
“Previous”
buttonto returntoaprevious screen andchangeyouranswers.
answers.
5. When you have finished, click the
the
“Send”
button to save the PDF to a shared location and send
and send
notificationstotheselecteduserstoreviewthefile.
file.
6. Note that if you are publishing a document that already contains markups or comments, you will see a
you will see a
a
message box appear after clicking the
the
“Send”
button that asks if you want to publish the existing
existing
commentstothereviewserverastheauthor.Youcanclick
canclick
“Yes”
or
“No,”
as desired.
.
7. Acrobatwillsavethesettingchoicesthatyoumakewithin thiswizard into asharing server configuration
rconfiguration
filethatyoucanselectfrom thedrop-downon thefirstscreen ofthewizard inthe futuretoshareanother
etoshareanother
er
PDF using the same shared reviewing settings. That way you will only need to step though the wizard
ough the wizard
d
againifyouwanttosharethe fileinanewwayusinga differentserverconfiguration.
configuration.
8. To delete a saved server sharing configuration file that you no longer useselect
useselect
t
“Edit|
Preferences
…”
fromtheMenuBartoopenthe
the
“Preferences”
dialogbox.
.
9. Selectthe
e
“Tracker”
categoryatthe leftsideofthedialogbox.
box.
10.Then selectthesharing configurationto delete fromthe
romthe
“Remove
CustomServer
Locations”
drop-down
n
inthearea totheright.
ht.
11.Then click the
he
“Remove
Server
Profile”
button to the right of the drop-down and click
nd click
“Yes”
in the
messagebox thatappearstodeletetheselectedserversharingprofile.
profile.
12.Thenclick the
he
“OK”
buttonatthebottomofthe
the
“Preferences”
dialogbox tosaveyourchanges.
es.
REVIEWING
DOCUMENTS:
1. To review a shared PDF that has been sent to your email account via an email review,openthe
eview,openthe
he
PDFattachmentwithintheemailusing Acrobat6orAdobeReader7,orlater.
orlater.
.
2. Make any comments needed within the PDF and click the
lick the
“Send Comments”
button to open a
a
“Send
Comments”
dialogbox.
.
3. The recipient's email address and default subject and message text will appear within the
within the
“Send
Comments”
dialogboxthatlaunches.
.
4. You canclickinto themessagetexttoadd anyadditionaltext,ifneeded.
ifneeded.
.
5. Thenclick the
he
“Send”
buttontoopena
a
“SendEmail”
dialogbox.
.
6. Select the email application you want to use to send the PDF within this dialog box and then click the
dthen click the
he
“Continue”
buttontosend theemail,withthe reviewedPDFattached,backtotherecipient.
recipient.
7. To review adocumentsentforsharedreview,openthesharedreviewPDFusingeitherAcrobat8or
erAcrobat8 or
or
AdobeReader8orlatertoconductareview.
eview.
8. When the PDF is opened,a message box will appear thatsays,
thatsays,
“Click
to connect to the shared review
view
of[sharedreviewdocumentname].
].
9. Clickthe
e
“Connect”
buttonwithinthismessagebox toconnecttothe shareddocument.
ocument.
(cont’d
.)
)
Sample- for evaluation purposes only!
20
Advanced Acrobat XI
©TeachUcomp, Inc.
ACTIONS-
Collaborating
REVIEWING
DOCUMENTS-
(CONT’D
.):
:
10.In the next screen, enter the information which will identify you to other reviewers:
reviewers:
“Email Address,”
“Name,”“Title”
and
“Organization
Name.
The
“EmailAddress”
and
“Name”
are requiredfields.
.
11.Thenclick the
he
“OK”
button.
12.The
“Welcome
toShared
Review”
screen launches, showingyouyourreviewstatus,profile and alistof
listof
otherreviewers.
.
13.Clickthe
e
“OK
button.
14.You can now add comments and markups to the shared document using the
using the
“Comments
&
Markup”
toolswithintheapplicationyouusedtoopenit.
nit.
.
15.To checkfor new comments as you are working,clickthe
click the
“Check
forNew
Comments”
button inthe
e
yellowmessagebaratthetopofthePDFwindow.
window.
16.When you are donereviewing the shared document,click the
lick the
“Publish Comments”
button in the yellow
ow
messagebaratthe topofthePDFwindow.
indow.
17.Adobe will display a message indicating that the comments were published and they can then be
can then be
e
viewedby otherreviewers.
.
ADDING
COMMENTSANDANNOTATIONS:
:
1. To addcommentsand annotations,displaythecommentingtoolsbyclickingtheAnnotationspanelin
ions panelin
n
theCommentpanewithin theTask Pane.
ane.
2. To add a sticky note, choose the
ethe
“Add
sticky
note”
tool in the Annotations panel in the Comment pane
tpane
withintheTaskPane.
.
3. Thepointer will changeinto aspeechbubble tool,andyoucan click in the PDF page at thespot where
at thespot where
re
you want the sticky note to appear. A pop-up sticky note is then shown onscreen containing your
containing your
reviewing identitynameandemailaddress,along withthedateandtimethatthe notewascreated.
wascreated.
.
4. Typethetextcommentforthestickynotewithinthetextfieldshown.
eldshown.
.
5. Tomoveastickynote,clickanddragtheborderofthestickynotetomoveitwithinthepage.
withinthepage.
.
6. To resize the noteplace your mousepointer overthe bottomcorners of the note until you see a
until you see a
a
double-pointed arrowappear,andthenclick anddrag.
drag.
7. When
you’re
doneadding text,click back intothePDFdocument.
ument.
8. If the Comment List panel is shown in the Comment pane of the Task Pane, then the sticky note
the sticky note
e
disappearsbutthe markup icon remains toalertviewers that thereis acomment onthispage.They can
page.They can
an
seethecommentappearwhentheyholdtheirmouse pointeroverthecommentinthePDF page.
hePDF page.
.
9. You candouble-clickthemarkupicontodisplaythestickynotecommentbox again, ifneeded.
in, ifneeded.
.
10.To highlight text,clickthe
the
“Highlighttext”
tool intheAnnotations panel intheComment panewithinthe
thinthe
TaskPane andthen clickanddragovertextwithin aPDF pagetohighlightit.
ighlightit.
.
11.To add a text box commentclick the
ick the
“Add
Text
Comment”
tool in the Annotations panel in the
the
Commentpane within theTask Paneto addacomment asatextbox within aPDF pageandenablethe
eandenablethe
he
displayofthe
e
“Add
Text
Comment”
toolbarinthePDFpage.
e.
12.After selecting this tool,click into the place in the page at which you want toplace a text box comment.
text box comment.
.
Theinsertionpointwill appearatthelocation atwhichyouclicked.
clicked.
13.You can then use the formatting buttons shown in the
in the
“Add
Text
Comment”
toolbar to set the
he
appearanceofthetextbeforeyoutypethecomment.
mment.
14.Typethecommentsthatyouwanttodisplay in atextbox.
textbox.
.
(cont’d
.)
)
Sample- for evaluation purposes only!
Documents you may be interested
Documents you may be interested