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FedEx
®
Billing Online 
User Guide
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FedEx Billing Online allows you to efficiently manage and pay 
your FedEx invoices online. It’s free, easy and secure.
FedEx Billing Online helps you streamline your billing process, 
with all your FedEx shipping information automatically cataloged 
and in one secure location.
Inside you’ll find step-by-step FedEx Billing Online 
operating instructions.
2
Introduction
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Contents
1.How to Register
2.Account Summary
2.1 Credit Card Billed Activity Summary
2.2 Viewing Shipment Detail
2.3 Message Center
2.4 Notifying Other Users
3.Invoice Due to Declines
4.Tracking ID Details
4.1  FedEx Ground Multiweight
®
Summary
4.2 Other Charges
4.3 Disputing Charges
5.Search / Download
5.1 Using Search
5.2 Using Quick Search
5.3 Search Results
5.4 Standard Download Templates
5.5 Creating a Custom Download
5.6 Downloading Files
6.Administrative Functions
6.1 Updating Credit Card Information
6.2 Activate FedEx Accounts
6.3 Edit Store ID
6.4 Manage and Invite Other Users
6.5 Change Administrator
6.6 Manage User Settings
7.Printing
3
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4
How to Register
How to Register
1
To register for FedEx Billing Online, go to the login 
screen by selecting View/Pay Bills under the  
Manage tab on fedex.com. If you already have a 
fedex.com User ID and password (used for  
FedEx Ship Manager
®
, My FedEx
®
, etc.), enter it, 
click Login and verify your account information.  
If you are new to fedex.com, register first by clicking 
on the Register Now link on the login screen.
The first user to register an account for FedEx 
Billing Online is by default the FedEx Billing Online 
administrator. A new administrator can be 
designated at any time following the completion 
of registration and receipt of password. Please 
provide all requested company, contact or credit card 
information.
Once the registration process is complete, the 
account administrator may register as many users 
as required to appropriately manage the charge 
review process. All users registered by the account 
administrator will receive notification via email  
inviting them to access and use FedEx Billing Online.
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5
At the top of this screen you will see your primary 
account number and totals for any balances due. 
If you have multiple Bill To (primary) accounts in 
FedEx Billing Online, then you can switch 
between them by using the provided drop-down 
menu. The selected primary account will control 
all activity and administration within FedEx Billing 
Online. The table on this screen shows more 
detail — including tracking numbers, dates and 
status — so that you can review shipment 
information quickly and conveniently. This is a 
listing of all recent shipments with their 
corresponding charges.
You can also view shipment charges by date range 
and status. Just click on the corresponding tab to 
view billing activity from the last 30 days, 31–60 
days, 61–90 days, 91–180 days, or charges that  
are In Dispute.
Duty/Tax, miscellaneous and some other charges 
are displayed separately from your shipping charges 
in the same table.
Note: when you leave the Account Summary 
screen to go to other screens in FedEx Billing 
Online, your web browser’s Back button will 
always take you back to this screen.
Account Summary
2
Account Summary
Your Account Summary displays details such as balances and 
credit card billing activity.
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6
The Account Summary screen is easily customized 
if you want to see the information in a particular 
manner. For example, to show your shipments by 
date, simply click the name of the column that  
you would like to sort. The table will automatically  
rearrange to show shipments sorted by your  
selected field.
A snapshot of your billing activity is available at the 
bottom of the Account Summary screen. Charges 
are grouped into the following time ranges:
• 0–30 days
• 31–60 days
• 61–90 days
• 91–180 days
If there are charges in any of the time ranges, the 
total amount of those charges will appear under 
the heading.
Account Summary | Customizing Views
Credit Card Billed Activity Summary
2.1
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7
Account Summary | Viewing Shipment Detail
If you need to review detailed information on a 
particular shipment, click on the tracking number 
in the table. All shipment details will appear 
on the screen — including sender information, 
recipient information, shipment details, charge 
details, reference information and proof of delivery. 
You can also take actions on your shipment from 
this screen.
Click on the value in the Product Group column 
to see additional details of grouped shipments, 
i.e. FedEx Ground Multiweight, FedEx 
International Priority DirectDistribution
®
, FedEx 
International Priority DirectDistribution
®
Freight, etc.
2.2
Viewing Shipment Detail
8
Account Summary | Message Center
FedEx periodically needs to send you important 
messages about your account and promotions. 
The number of new messages you have is indicated 
in the Messages section on the Account Summary 
screen. You can read your new messages by 
clicking the messages link or by clicking the Message 
Center tab at the top of the screen.
Once in the Message Center, you will see a list 
of any messages you have been sent. Clicking 
on a message subject link will open a new screen 
that shows the message details. Messages can  
be deleted from either the Message Center screen 
or the Message Detail screen.
2.3
Message Center
9
Account Summary | Notifying Other Users
2.4
Notifying Other Users
The Account Summary screen allows you to  
select one or more shipments and send a notification  
to other users. Simply click on the checkbox 
to the left of each tracking number and click 
the Notify User button. This will allow you to 
choose which of your additional users to send 
a notification to. You will also be able to enter 
specific comment text to be included in your 
email notification.
10
Invoices Due to Declines
Invoices Due to Declines
3
Any unpaid shipment charges due to a declined 
credit card, are rolled into an invoice. To pay 
these charges, click the Update Credit Card & 
Pay button and enter your new card details. 
Once this is done, your outstanding balance 
will automatically be paid using your updated 
information.
For additional details on an invoice, click the 
invoice number. The FedEx Billing Online 
Invoice Detail screen presents an easy-to-view 
summary of all invoice information. You can 
dispute, download or send a notification on the 
entire invoice from this screen. At the top of 
this screen, you will see the invoice summary 
information, including the balance due, payment 
due date, total FedEx Express charges, total 
FedEx Ground charges and total Other Charges 
due for this invoice. On the left-hand side of the 
summary there is a link to the Invoice History 
screen. This screen contains all information 
regarding payments, disputes and adjustments 
made on the invoice.
If your credit card has expired or is declined for any other 
reason, your Account Summary will show an Invoices Due to 
Declines box.
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