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1. Content of timetable - 
document standards
Whether ODF and/or OOXML should be mandatory after 1 July 
2009 will be decided following evaluation by an independent third 
party. This evaluation will include the following:
The ability of software suppliers to ensure interoperability between the 
two standards in their products in relation to the exchange 
requirements of the public sector (functionality ceiling).
The real possibility of implementing the standards independently of 
supplier and platform, and the practical experience with this.
A specific evaluation by the Danish Competition Authority on the 
impact that the use of mandatory open standards for document 
exchange has on the competitive situation.
Still outstanding are discussions on criteria, use of external experts 
and selection of an independent third party.
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1. Who are included?
All public authorities are included. 
Public authorities mean local and regional 
administrations, government departments, agencies 
and directorates. 
For instance, the local government administration at 
the town hall is included, but not the local school.
The regional administration is included, but not 
individual hospitals. 
The central government administration - departments, 
agencies and directorates - is included, but not 
governmental or proprietary institutions such as 
universities, museums etc.
The requirements apply to the same authorities as 
those covered by eDay1 and eDay2.
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2. eDay1 and eDay2
eDay1 – 1 september 2003: The right to send and receive digitally to 
and from other public authorities
Formatting guidelines in connection with eDay still applicable:
Mass transmission of documents: In general recommended to be sent as a link to 
HTML text on the Internet. If it is necessary to send the mass document as e-mail, it 
is recommended to send it in PDF format and with a link to Html text on the Internet. 
Ready official documents: If the formats used by the sender cause problems to 
recipients, the PDF format is recommended as a common exchange format. 
Working documents are recommended to be transmitted in an editable format that 
may be read by both cooperating partners. If the formats used by the sender cause 
problems to recipients, the PDF format is recommended as a common exchange 
Mail to citizens: It is recommended that mail to citizens should be annexed as PDF. 
eDay2 - 1 february 2005: The ability to send and receive 
digitally signed e-mail became a requirement.
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2. Guidelines based on study and pilot 
Seeing that both standards are only used to a limited extent in the 
public sector today, the National IT and Telecom Agency in 2007 
conducted a study involving OOXML and ODF pilot tests for the 
purpose of obtaining further experience with these standards. 
The study was conducted in a dialogue with the industry and other 
stakeholders, and in close collaboration with the OIO Data 
Standardisation and IT Architecture Committees.
OOXML and ODF are relatively new and different formats
As ODF and OOXML do not support exactly the same set of features 
and functionalities, there may be features in one document format 
that are not supported by the other 
Ensuring interoperability between OOXML and ODF is a relatively 
new development area for the suppliers
Development of converters between OOXML and ODF has only been 
in progress for about one year
New versions of the converters appear on a regular basis
The complete OOXML and ODF specifications are relatively 
The formats are still being developed further
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2. Functionality ceiling relevant 
to the administration
The focus of the study and 
pilot test has been on the 
functionality ceiling 
relevant to the 
The functionality ceiling is 
an expression of what 
format relevant 
functionalities in word 
processing systems are 
used most frequently in a 
Danish administrative 
Page headers and footers 
Footnotes and endnotes
Numbered lists and bullet lists
Inserted dynamic elements from other file formats 
Inserted static images and graphics
Page layout
Automatically generated list of contents
Set up and edit drawings/models directly in the 
Templates and macros
Correction marking and comments
Data obtained from other systems
Rights control
Letter merging
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2. Pilots and laboratory tests
Pilot authorities that have been involved in the project:
Directorate for Food, Fisheries and Agri Business, represented by Jari Bøg, 
Gribskov Local Authority, represented by Michel van der Linden
Region Central Jutland, represented by Henrik Jordt
Danish State Archives, represented by Anders Bo Nielsen
Århus Local Authority, represented by Peter Henriksen
Suppliers that have been involved in the laboratory tests of the project:
Devoteam Consulting (overall project management of the study and pilot 
Sogeti (management of laboratory test)
In addition, a number of other parties have been involved in the project 
(Team Online and the IT Departments of Odense Local Authority, the Folketing 
and the Ministry of Science, Technology and Innovation) 
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Import of DOC to ODF
Import of DOC to OOXML
Import of OOXML to DOC
Import of ODF to DOC
Import of ODF to OOXML
Import of OOXML to ODF
2. Experience with converters 
from pilots and laboratory tests
Most often, conversion 
will be able to work
Generally, there are 
some challenges in 
Conversion and 
conversion capabilities 
are inadequate
Conversion can work 
with a few challenges 
Observations within 
the functionality ceiling
2. Example of 
converting a 
standard letter
2. Example of 
converting a 
standard letter:
2. Example of 
converting a 
standard letter: 
Text box 
on page 2
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