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5. How ready are the suppliers?
The feedback from suppliers shows that 
70% of the systems support both DOC, ODF and OOXML
The new formats are estimated to give
A higher degree of freedom in the choice of "production tools" 
Easier integration with third parties
Easier data exchange and integration of information in business processes
A higher degree of future-proofing, as the formats are open
Some suppliers have experienced challenges in handling the new 
document formats, but
all the suppliers that have experienced challenges have appointed 
managers to clarify what the consequences are - authorities can find a 
contact person in the survey if they wish to know more.
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5. How ready are the suppliers?
In the survey, the suppliers answer questions such as:
What system functions are supported when using the various document 
formats - for example:
History
Version control
Life cycle
Check in / check out
Publication
Distribution
Letter merging
What timetables exist for supporting ODF/OOXML in coming versions of 
the system 
For what production tools have active integrations been established
How they intend to inform/advise public authorities about the possibility of 
using ODF/OOXML in their systems
How XML-based content via the new document formats may add extra 
value in the specific system
What scenarios have been tested together with customers
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6. The National IT and Telecom 
Agency makes it easier to comply
Specifically in relation to document formats:
Guidance in using open document formats (301107)
Converter list (301107)
Supplier readiness evaluation (221107)
Example documents in ODF and OOXML for authorities’ own 
testing (211107)
Extensive background information and documentation
Generally in relation to the open formats
Information guide on the use of open standards 
Instructional guide
Guidelines in connection with tenders
Conference and updated information
NITA has held conferences on 3 and 10 December
NITA maintains two websites: 
http://oio.dk/ 
http://dokumentformater.oio.dk
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7. Advice to authorities on how 
to get started
Learn the new requirements: Read the preliminary guidelines on 
http://dokumentformater.oio.dk/ 
Appoint an internal project manager
Inform your staff about the receive requirement to be met from 1 
January 2008
Define your requirements for being able to receive text documents in 
the ODF and OOXML formats
Clarify your ambition level in connection with the new document 
formats
Clarify your ambition level in connection with new acquisitions
Prepare the operational situation
Start a dialogue with relevant system suppliers
Create your own initial experience with the two document formats
Read more on 
http://dokumentformater.oio.dk/hvordan-kommer-I-i-gang
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ODEF – Pilots and Laboratory
The Danish metodology
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The Danish goals for the project
Testing based on field-studies
Field-studies with focus on everyday 
document-functionality - Functional ceiling 
Repeatability – full documentation of setup 
og execution of test – full repeatability
The Danish approach
Step 1: The methodology document
Step 2: Pilot-test planning and execution
Step 3: Examination of pilot-test results
Step 4: Planning the laboratory on basis of 
results from pilot-tests – using hypothesis-
based planning
Step 5: Exectuting the laboratory-tests
Step 6: Conclude on the results
Structured test – based on 
field-studies
Methodology described in the projects 
”Methodology-document”:
http://dokumentformater.oio.dk/leverancer/resolveuid/3dca8627572a669
d3048c93d22b5713f
Every pilot-study planned and documented 
in a test-plan
Every pilot-study fully documented – setup, 
source-documents, test-execution, analysis 
and results – in paper and electronic media
Notes on the Danish document-
laboratory
The Laboratory
Test-cases based on hypotheses about 
visual findings from pilot-studies
Structured approach to further studies
A neutral ground, where technical experts 
from IBM, Novell and Microsoft worked 
together on examining the visual findings – 
and identifying the underlying technical 
issues
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