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電子檔案規格、轉檔與上傳作業說明
Guide to ETDS File Conversion and Service Workflow 
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Content 
I.
Guide to File Format .............................................................................................. 4
File Format .............................................................................................................. 4
II.
MS Word File Format ........................................................................................ 5
Recommended version ............................................................................................ 5
Font settings ............................................................................................................. 5
Picture Format ........................................................................................................ 5
The use of special symbols ...................................................................................... 5
III.
Notes before file conversion to PDF format file ............................................... 6
Anti-virus scanning ................................................................................................. 6
File merger ............................................................................................................... 6
Confirm your thesis/dissertation file ..................................................................... 6
Special treatments ................................................................................................... 6
Acrobat ..................................................................................................................... 6
Add watermark in MSWord .................................................................................. 7
Add watermark in PDF file ................................................................................... 11
Convert MSWORD file to PDF ............................................................................ 13
Combine Several PDF files ................................................................................... 15
Thesis Consisting of PS File.................................................................................. 18
Fill out the Document Properties in the PDF ...................................................... 19
Prevention of copying/pasting to your PDF files ................................................ 20
IV.
Notice before Uploading ................................................................................... 22
File Naming ............................................................................................................ 22
Inspection Items before Uploading Files ............................................................. 22
V.
Upload File ............................................................................................................ 23
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Login the E-Theses& Dissertations Service ........................................................ 23
Basic Information of thesis / dissertation ............................................................ 24
Committee Members ............................................................................................. 25
Uploading Thesis/Dissertation ............................................................................. 26
Patent application .................................................................................................. 27
Submit for Verifying ............................................................................................. 29
Verification notice ................................................................................................. 31
Thesis Modification ............................................................................................... 32
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I.  Guide to File Format 
File Format 
Please upload PDF format file. 
Using MS Word to write theses is recommended.
Using Acrobat 5.0 or higher to
convert the theses into PDF format 
files is recommended.
The NCKU watermark is necessary to be inserted in the E-theses. 
(If the thesis is written with Tex / Latex then the watermark is not 
necessary.)
Please set document security for the PDF files to prevent copying
and pasting.
The PDF file can perform word search and  be embedded with 
Chinese fonts.
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II.  MS Word File Format 
Recommended 
version 
It is recommended that your thesis be written with MSWord; do 
not change the thesis’s “layout setting” (do not change the default 
setting) to ensure correct PDF file converting. 
Font settings 
To avoid the words not being properly presented during PDF file 
converting. The following fonts are recommended. 
Chinese font
:標楷體,細明體,新細明體
English font 
Times New Roman
Arial
Arial Black
Arial 
Narrow
Bookman Old Style
Comic Sans Ms
Courier New 
Just a reminder, if your thesis is not written with the above-mentioned 
fonts, then your e-thesis may not be able to provide the word search 
service. 
Picture Format 
To avoid errors during file conversion, .gif and .jpg picture format is 
advised. 
To avoid the file being too big. Please convert other picture format 
into .gif and .jpg format.  
The use of special 
symbols 
If your thesis requires special symbols inserted, please be sure to use the 
Symbol font. 
If the symbol that you need does not exist in the Symbol font, it is 
recommended to use the Microsoft formula editor for editing. 
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III. Notes before file conversion to PDF format file 
Anti-virus scanning 
Please use anti-virus software to check if there are viruses in the 
original thesis, after scanning, please follow the steps below.
File merger 
Please convert the entire thesis as one file. 
If the thesis consists of different Word files, please combine these 
Word files into one file and number the pages before PDF file 
conversion. 
Please combine the file in following order: cover page, abstracts, 
table of contents, chapters, pictures, and references into one file for 
file conversion.
Confirm your 
thesis/dissertation file 
Please make sure that the thesis PDF file contains all the print edition 
contents, including title page, acknowledge, Chinese and English 
Abstract, table of contents, charts and index, full-text, references, and 
appendix, and the pagination is consistent with the print thesis. 
Special treatments 
If you create a new word, please copy the C: \ windows \ eudc.euf and 
eudc.tte file into the computer which you are ready to convert files. 
Acrobat  
Please log on to the NCKU Computer & Network Center Website to 
download Adobe Acrobat software to convert your thesis to PDF format. 
http://www.cc.ncku.edu.tw/download/ 
Add watermark in 
MSWord
(1) 
Please download the “
NCKU watermark” image file into your local 
computer from the 
URL:http://etds.lib.ncku.edu.tw/files/2009110009.jpg 
(Please do not change the size of watermark in order to keep the 
quality consistency) 
(2) 
Open a Word file, on the title page; click View → header / footer. 
(Be sure that watermark appears in the center of each page) 
(3) 
Insert the 
watermark image: Click Insert → Picture → From the 
file.
Note
After the watermarks are inserted, the layout will be a bit 
messy, please do not panic, just adjust with the following 
steps. 
(4) 
Double-click on the picture, a picture format dialog box will 
appear
(5) 
Change watermark image format: switch to Format Picture box.
(6)  In the Format Picture box, select tab Layout
then click the 
Behind text and then Center, finally click Advance...
(7)  In the Advanced  Layout box it shows the configuration page. 
Select the tab Picture Position, In  the Horizontal configure, 
check Alignment then choose Centered , Page respectively as of  
this configuration. In the Vertical configure, check Alignment 
then choose Centered , Page respectively as of this configuration. 
(8)  Next select the tab Text Wrapping , for the wrapping style, select 
Behind text
then click OK
(9)  Back the context window, click Close. Then the watermark will 
appear in the center of each page. 
(10) After the watermark is inserted, you can start to convert files. 
10 
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