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OpenOffice.org
3
Impress Guide
This PDF is designed to be read onscreen, two pages at a 
time. If you want to print a copy, your PDF viewer should 
have an option for printing two pages on one sheet of 
paper, but you may need to start with page 2 to get it to 
print facing pages correctly. (Print this cover page 
separately.)
Alternatively, you can download a free PDF of the printed 
edition or buy a low-cost printed copy from 
http://stores.lulu.com/opendocument. You can also 
download an editable (.odt) version of this book from 
http://oooauthors.org/en/authors/userguide3/published/
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Copyright
This document is Copyright © 2007–2009 by its contributors as listed 
in the section titled Authors. You may distribute it and/or modify it 
under the terms of either the GNU General Public License, version 3 or 
later, or the Creative Commons Attribution License, version 3.0 or 
later. All trademarks within this guide belong to their legitimate 
owners.
Authors
Agnes Belzunce
Martin J Fox
Peter Hillier-Brook
Dan Lewis
Gary Schnabl
Jean Hollis Weber
Michele Zarri
Feedback
Please direct any comments or suggestions about this document to: 
authors@user-faq.openoffice.org
Publication date and software version
Published 27 January 2009. Based on OpenOffice.org 3.0.
You can download
 an editable version of this document from
http://oooauthors.org/en/authors/userguide3/published/
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Contents
Chapter 1
Introducing Impress...................................................................7
What is Impress?.................................................................................8
Parts of the main Impress window......................................................8
Creating a new presentation.............................................................17
Formatting a presentation................................................................21
Running the slide show.....................................................................27
Chapter 2
Using Slide Masters, Styles, and Templates.............................28
Designing a presentation..................................................................29
What are slide masters?....................................................................29
What are styles? Why use them?.......................................................30
Working with slide masters...............................................................32
Modifying a slide master...................................................................34
Choosing and applying the background............................................35
Modifying default text areas.............................................................38
Adding text to all slides.....................................................................41
Working with styles...........................................................................42
Working with templates....................................................................46
Chapter 3
Adding and Formatting Text.....................................................53
Introduction......................................................................................54
Working with text boxes....................................................................54
Inserting text....................................................................................57
Formatting text.................................................................................60
Creating bulleted and numbered lists...............................................70
Using tables......................................................................................77
Using fields.......................................................................................83
Using hyperlinks...............................................................................85
Chapter 4
Adding and Formatting Pictures..............................................88
Introduction......................................................................................89
Inserting pictures..............................................................................89
Formatting pictures..........................................................................93
OpenOffice.org Impress Guide
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Creating an image map.....................................................................99
Managing the Gallery themes.........................................................101
Chapter 5
Creating Graphic Objects.......................................................104
Introduction....................................................................................105
The Drawing toolbar.......................................................................105
Creating lines and shapes...............................................................108
Working with connectors................................................................109
Working with 3D shapes.................................................................111
Grouping shapes together...............................................................113
Arranging shapes............................................................................113
Flipping shapes...............................................................................114
Aligning shapes...............................................................................115
Alignment using the grid and snap guides......................................115
Converting an object to a different type.........................................117
Setting up interaction with a shape or image.................................118
Animating images...........................................................................120
Using Fontwork...............................................................................122
Chapter 6
Formatting Graphic Objects...................................................127
Introduction....................................................................................128
Using graphics styles to format graphics........................................128
Formatting lines and shapes...........................................................130
Moving, resizing and rotating a graphic object..............................130
Formatting lines..............................................................................134
Formatting areas.............................................................................138
Formatting text...............................................................................151
Formatting connectors....................................................................153
Chapter 7
Inserting Spreadsheets, Charts, and Other Objects...............155
Using spreadsheets in Impress.......................................................156
Inserting a chart.............................................................................163
Inserting other objects....................................................................173
Inserting the contents of a file........................................................178
4
OpenOffice.org Impress Guide
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Chapter 8
Adding and Formatting Slides, Notes and Handouts.............179
Introduction....................................................................................180
Adding, renaming, and removing slides..........................................181
Creating slides from an outline.......................................................186
Modifying slides..............................................................................188
Adding and formatting notes..........................................................192
Creating handouts..........................................................................197
Chapter 9
Slide Shows.............................................................................202
Putting together a slide show.........................................................203
Using slide transitions....................................................................209
Using slide animation effects..........................................................211
Using interactions...........................................................................221
Running a slide show......................................................................222
Chapter 10
Printing, e-mailing, exporting, and saving slide shows.........225
Introduction....................................................................................226
Quick printing.................................................................................226
Controlling printing........................................................................226
Printing a brochure.........................................................................230
Exporting to PDF............................................................................231
Exporting as a Flash file.................................................................237
Exporting as web pages (HTML files).............................................238
E-mailing a presentation.................................................................241
Opening and saving a PowerPoint file.............................................243
Chapter 11
Setting Up and Customizing Impress.....................................245
Choosing options that affect all of OOo..........................................246
Choosing options for Impress.........................................................248
Customizing the user interface.......................................................253
Adding functionality with extensions..............................................262
Appendix A
Keyboard Shortcuts................................................................265
Introduction....................................................................................266
OpenOffice.org Impress Guide
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Function keys for Impress...............................................................266
Other shortcut keys for Impress.....................................................267
Shortcut keys in the Normal View..................................................268
Shortcut keys in slide shows...........................................................269
Navigating in the Slide Sorter........................................................269
Index.........................................................................................270
6
OpenOffice.org Impress Guide
Chapter 
1
  Introducing Impress
What is Impress?
Impress is OpenOffice.org’s presentations (slide show) component. You 
can create slides that contain many different elements, including text, 
bulleted and numbered lists, tables, charts, clip art, and a wide range 
of graphic objects. Impress, in common with the other components of 
OpenOffice.org, has access to the spelling checker and thesaurus and 
comes with pre-packaged text styles, background styles, and a handy 
online help.
This chapter introduces the Impress user interface and describes how 
to create a simple slide show using the Presentation Wizard.
To use Impress for more than very simple slide shows, refer to the 
other chapters in this guide for explanations of the program’s many 
features.
Note
Drawings are created in the same way with Impress as they are 
with Draw. Refer to the 
Draw Guide
for details on how to use the 
drawing facilities.
Parts of the main Impress window
The main Impress window (Figure 1) has three parts: the 
Slides
pane
the 
Workspace
, and the 
Task
pane
. Additionally, several toolbars can 
be displayed or hidden during the creation of a presentation.
Tip
You can remove the 
Slides pane
or 
Tasks pane
from view by 
clicking the 
X
in the upper right corner. You can also show or 
hide these panes using View > Slide Pane or View > Task 
Pane.
Slides pane
The 
S
lides pane
contains thumbnail pictures of the slides in your 
presentation, in the order they will be shown (unless you change the 
order, as described in Chapter 9). Clicking a slide in this pane selects it 
and places it in the 
Workspace
. While it is there, you can apply any 
changes desired to that particular slide.
8
OpenOffice.org Impress Guide
Figure 1: Main window of Impress
Several additional operations can be performed on one or more slides 
in the Slides pane:
Add new slides at any place within the presentation after the first 
slide.
Mark a slide as hidden so that it will not be shown as part of the 
slide show.
Delete a slide from the presentation if it is no longer needed.
Rename a slide.
Copy or move the contents of one slide to another (copy and 
paste, or cut and paste, respectively).
It is also possible to perform the following operations, although there 
are more efficient methods than using the Slides pane as you will see 
in this chapter.
Change the slide transition following the selected slide or after 
each slide in a group of slides.
Change the sequence of slides in the presentation.
Change the slide design. (A window opens allowing you to load 
your own design.)
Change slide layout for a group of slides simultaneously. (This 
requires using the Layouts section of the Tasks pane.)
Chapter 1  Introducing Impress
9
Tasks pane
The 
Tasks pane
has five sections:
Master Pages
Here you define the page style for your presentation. Impress 
contains 28 prepackaged Master Pages (slide masters). One of them
—Default—is blank, and the rest have a background.
Tip
Press 
F11
to open the Styles and Formatting window, where you 
can modify the styles used in any slide master to suit your 
purposes. This can be done at any time. See Chapter 2 for more 
information.
Layout
Twenty prepackaged layouts are shown. You can choose the one you 
want, use it as it is or modify it to your own requirements. At 
present it is not possible to create custom layouts.
Table Design
Eleven standard table styles are provided in this pane. You can 
further modify the appearance of a table with the selections to show 
or hide specific rows and columns, or to apply a banded appearance 
to the rows and columns.
Custom Animation
A variety of animations for selected elements of a slide are listed. 
Animation can be added to selected elements of a slide, and it can 
also be changed or removed later.
Slide Transition
Fifty-six transitions are available, including 
No Transition
. You can 
select the transition speed (slow, medium, fast). You can also choose 
between an automatic or manual transition, and how long you want 
the selected slide to be shown (automatic transition only).
Workspace
The 
Workspace
has five tabs: Normal, Outline, Notes, Handout, and 
Slide Sorter, as seen in Figure 9. These five tabs are called View 
Buttons. There are also many toolbars that can be used during slide 
creation; they are revealed by selecting them with View > Toolbars. 
The actual 
Workspace
section is below the View Buttons. This is where 
you assemble the various parts of your selected slide.
10
OpenOffice.org Impress Guide
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