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Name
Description
FileComment The comments of the document that is imported into the Interwoven WorkSite database
FileId
The ID of the document that is imported into the Interwoven WorkSite database
FileSize
The size of the document that is imported into the Interwoven WorkSite database
FileVersion
The version of the document placed into the Interwoven WorkSite database. If the
document is being created for the first time, the version will always be 1. However, if the
document is being replaced and versioning is enabled, then the new version will be 1
version higher than the original.
SUBCLASS
The Subclass associated with the document that is imported into the Interwoven
WorkSite database
CUSTOM1
The Custom1 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM2
CUSTOM3
The Custom3 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM4
The Custom4 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM5
The Custom5 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM6
The Custom6 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM7
The Custom7 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM8
The Custom8 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM9
The Custom9 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM10
The Custom10 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM11
The Custom11 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM12
The Custom12 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM13
The Custom13 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM14
The Custom14 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM15
The Custom15 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM16
The Custom16 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM17
The Custom17 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM18
The Custom18 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
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Name
Description
CUSTOM19
The Custom19 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM20
The Custom20 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM21
The Custom21 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM22
The Custom22 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM23
The Custom13 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM24
The Custom24 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM25
The Custom25 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM26
The Custom26 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM27
The Custom27 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM28
The Custom28 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM29
The Custom29 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
CUSTOM30
The Custom30 Profile field associated with the document that is imported into the
Interwoven WorkSite database.
Day
The day the document is imported into the Interwoven WorkSite database.
DayOfWeek The day of week the document is imported into the Interwoven WorkSite database.
DayOfYear
The day of year the document is imported into the Interwoven WorkSite database
Hour
The hour of the day the document is imported into the Interwoven WorkSite database
Min
The minute of the hour the document is imported into the Interwoven WorkSite
database
Month
The month of the year the document is imported into the Interwoven WorkSite
database
Year
The year the document is imported into the Interwoven WorkSite database.
OpName
The name of the Operator that is configured to import documents into the Interwoven
WorkSite database
OpDomain
The domain of the Operator that is configured to import documents into the Interwoven
WorkSite database
OpEmail
The email address of the Operator that is configured to import documents into the
Interwoven WorkSite database.
OpPhone
The phone number of the Operator that is configured to import documents into the
Interwoven WorkSite database.
OpExt
The extension of the Operator that is configured to import documents into the
Interwoven WorkSite database.
OpLocation
The location of the Operator that is configured to import documents into the Interwoven
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Name
Description
WorkSite database
AuthorName The name of the Author that is configured to import documents into the Interwoven
WorkSite database
AuthorDomain The domain of the Author that is configured to import documents into the Interwoven
WorkSite database
AuthorEmail The email address of the Author that is configured to import documents into the
Interwoven WorkSite database.
AuthorPhone The phone number of the Author that is configured to import documents into the
Interwoven WorkSite database.
AuthorExt
The extension of the Author that is configured to import documents into the Interwoven
WorkSite database.
AuthorLocation The location of the Author that is configured to import documents into the Interwoven
n
WorkSite database
The following example provides some sample usage for your reference:
~IM8::FileName~
- replaced with the value “Accounting” if the original file name was “Accounting”.
Field Replacement Tag Names (FRTN)
This component does support FRTNs for field names. The following example provides some sample
usage for your reference:
~IM8::%Client%~
is replaced by “Government” if the user types in “Government” for the field name
called “Client”.
Special Set Replacement Tag Names (SSRTN)
This component does not have any SSRTNs.
Restrictions
No information is available at this time.
Troubleshooting tips
Problem Description
Solution
Interwoven WorkSite
Error (Document profile
is invalid. The field is
Check that an invalid field value was not given for the associated Field Name.
Several of the fields are custom-defined categories that have a table associated
with a field of document profile information. Document profile information
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Problem Description
Solution
invalid: ______ ).
fields are configured as lookup fields, which means that the only information
n
users can enter in these fields comes from their associated tables.
In addition, The Client/Matter and Practice/Subpractice tables are special
custom tables that allow further creation of custom categories by which users
can identify and differentiate documents in the databases.
The Client/Matter and Practice/Subpractice tables are distinct from the other
custom tables in one important way: each item listed in the Client and Practice
tables is the parent of a unique set of Matter or Subpractice table entries.
When a user makes a selection in the Client or Practice fields, the user should
select only the choices available for the Matter and Subpractice fields that are
associated with the Client or Practice that the user has selected. Refer to the
setup of these tables within the WorkSite database manager/dbadmin.
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IXOS
Welcome to IXOS component
IXOS provides a complete integration into IXOS application. This component is responsible for creating
all necessary interface files to properly store documents as well as index data into IXOS. The interface
also provides the flexibility to create custom commands as well as dynamic command entries through
use of RRT variables.
The IXOS also provides for full support of IXOS SAP interface that allows you to create command files
with attributes and variables necessary to write your files into IXOS with proper links into your SAP
system back end.
This component support IXOS eCONServer Batch Import server interface V5.0.
Using IXOS component
This interface is used to archive any desired documents, including document attributes,
transparently in IXOS-ARCHIVE. The documents are created within the import directories and are then
entered in the archive system by the archive server.
The documents, including the attributes, must be transferred according a defined form. IXOS
component allows creation and transfer of documents according to defined directory on the Archive
server referred to as EXT_DIR. The sub-structure of this directory is predefined and is described in the
“Batch Import” guide from IXOS. Within the IXOS, the path for EXT_DIR is specified when it is installed.
You must point to the same EXT_DIR when you are using IXOS Component. You must, of course, also
ensure that sufficient space is made available in EXT_DIR in order to transfer external documents.
The IXOS interface allows you to create standard batch import files within the EXT_DIR subdirectory
structure. The EXT_DIR subdirectory is depicted in illustration below. The Component user provides the
EXT_DIR root directory on the EXT_DIR Tab of the IXOS component. The component is responsible for
creating the appropriate subdirectories. For details on the EXT_DIR sub-directory structure see “Batch
Import with Attributes” guide from IXOS.
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The IXOS component creates necessary directory and files under EXT_DIR which includes creation of:
•
IXATTR file – All attributes headers and corresponding fields.
•
COMMAND file – All commands related to the image files and attributes.
•
LOG file – Empty log file created to allow logging by IXOS Batch Import process.
•
Image file(s) – Captured image file in TIFF or PDF format.
This interface also supports SAP R3 attributes and commands as well as Flexible Header structures for
free format creation of IXATTR or COMMAND interface file entries. For details on all attributes and
command variables see “Batch Import with Attributes” guide from IXOS.
Note that the user can use RRT’s for creating your file entry variables. An example of this use is
~L1B::BARCODE~ within the “value” field of the IXATTR entry. This type of RRT usage allows all IXATTR
and COMMAND attributes to be dynamically driven from the metadata values.
IXAT TR File Builder
This tab is designed to help you create the Attribute File for each job. The entries within this tab are
created within the Attribute file every time new documents are placed into the IXOS directories. You
can select the header and attributes from the predefined list of fields or create attribute entries using
the Flexible Formatting interface.
The predefined headers and attributes provide the standard set as well as SAP R3 entries to allow
development of SAP integration for IXOS. The Flexible Formatting allows custom attribute lines to be
entered and helps in further customization of the IXOS interface.
The image part with relationship ID rId577 was not found in the file.
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You can use all RRT’s to create dynamic attribute entries. Examples of dynamic attributes using RRT are
listed below:
If you enter the following as Flexible Formatting entry: R3_CLIENT ~L1D::1,1~
Where ~L1D::1,1~ represents the first barcode on the first page of the document. Assuming the
barcode value was XXX then the entry in the Attribute file will be:R3_CLIENT XXX
Use RRT’s to create entries within the batch file that link your IXOS batch file entries into other
document related values such as barcodes, user field entries (on devices such as Multifunction Devices),
form field values, zoned OCR field value, or values available for any other component. This is a powerful
feature that allows organizations to create custom solutions based on their document content capture
requirements.
For full description of IXOS Attribute entries see IXOS eCONServer Batch Import server interface V5.0 for
detail description of all Attribute entries and structure.
Command File Builder
The Command File Builder Tab allows you to create the correct entries within the command file
interface. There are two methods of creating entries:
Method 1
: (Using the predefined headers)
This method allows you to select the command entries from a list of defined entries. This interface
makes it easy for you to select from a list of available entries and quickly complete your Command line.
The header command entries allow you to select entries such as COMP with Component Type: PDF.
The Command entry created as the result would be: COMP 1.pg PDF
And the Command line entry would be: COMP 1.pg PDF <filename>
Method 2
: (Using the Flexible Formatting)
The Flexible Formatting allows you to type in your entries and create a complete set of entries based on
your custom requirements. The flexible command formatting allows you to create entries such as:
COMP 1.PDF PDF
Use Flexible entries to create custom commands for your IXOS application.
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See IXOS eCONServer Batch Import server interface V5.0 for detail description of all command entries
and structure.
EXT_DIR tab
This entry simply allows you to select a directory for you, where documents and attributes are
transferred within a defined directory on the eCONServer archive server. The required sub-directories
within this server are automatically created by the server. You must point to the EXT_DIR as defined by
the Batch Import Server interface. Use RRT’s to create dynamic EXT_DIR entries such as: C:\
~L1D::1,1~\EXT_DIR
Where ~L1D::1,1~ is generated by the barcode component and represents the first barcode on the first
page of the document and will be replaced with the actual value of the barcode at runtime. For
example if the first barcode on the first page is XXX then the directory used to write the files will be:
C:\XXX\EXT_DIR
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