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Field Name
Description
both “http://sp2007” or “https://192.199.292.255
5
” will work. The field can
also contain only the server address, e.g. sp2007. In this instance, the
component will automatically insert "http://" before the server address.
User Name/Password In User name
ame
, enter the user name which will be used to log in to the server. If
you are using a domain user account to connect to SharePoint 2007 or
SharePoint 2010, enter the user name with the domain name. For example,
enter “DOMAIN\SpUser”. Local server users only need to enter the user name,
e.g. SpUser.
In Password
d
, enter the user password which will be used to log in to the
server.
Use the authenticated
user credentials
(Requires windows
authentication)
If Use the authenticated user credentials
s
is selected and authentication has
been enabled, then user credentials entered at the MFP device panel will also
be used to log onto the SharePoint Server.
Site
In Site
e
, enter the name of the SharePoint site where you want to store the
documents. This can be done either manually or by selecting a value from the
drop-down list. You can specify a sub-site of the site by entering its name after
the parent site name followed by "/", e.g. SubSite1/SubSite1_1.
Document Library
In Document Library
y
, enter the name of the default document library to
where you want to send the documents. This can be done either manually or
by selecting a value from the drop-down list.
If Allow user to change the Document Library
y
is selected, the document
library can be changed on the device.
Content Type
In Content Type
e
, enter the name of the default content type to associate to
the document. This can be done either manually or by selecting a value from
the drop-down list.
Note that the user will only be able to select a content type at the device
panel if there is more than one content type assigned to the selected
document library; otherwise the content type is assigned automatically.
If Allow user to change the Content Type
e
is selected, the content type can be
changed at the device. If Allow user to change the Document Library
y
is
selected then this option is always on.
Default Folder
In Default Folder
r
, enter the name of the default folder where the routed files
will be stored, this can be done either manually or by browsing to the desired
folder. Use the browse button next to the box to open the Select Folder dialog
box.
If Allow user to change the Folder
r
is selected, the folder can be changed on
the device. If Allow user to change the Document Library
y
is selected then this
option is always on.
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Scan Settings tab
Field
Name
Description
Scan
Setting
•
File Types
•
MTIFF - Multi-page document
•
PDF – PDF document
•
TIFF - Single page document\
•
File Name
: Enter the file name for the scanned document.
•
Resolution
: Select the desired scanning resolution.
•
Scan Type
: Allows you to select from a list of document type to get the optimum scanner
setting for proper documents:
•
B & W: Text / Line Art - Select this option to scan BW text documents which may
contain simple line art.
•
B & W: Text / Photo - Select this option to scan BW documents that contain a mix
of graphics, photos and text.
•
Black & White: Text - Select this option to scan BW documents that you are
looking to be OCR'ed into text.
•
Black & White: Photo - Select this option to scan BW documents that contains
graphics and photos
•
Grayscale - Select this option to scan documents in Grayscale.
•
Full Color: Glossy Photo - Select this option to scan Color documents that contain
graphics and photos.
•
Full Color: Text / Photo - Select this option to scan color documents that contain a
mix of graphics, photos and text
•
Scan Source
•
Auto Detect - Select this option to automatically detect whether the document is
on the glass or in the document feeder.
•
SADF - Select this option when the scan job will contain multiple batches to be
placed in document feeder. Scanning is automatically resumed once the next
batch is placed in the document feeder.
•
Batch - Select this option when the scan job will contain multiple batches to be
either placed on the glass or on the document feeder.
•
Scan Sides
: If supported by the device hardware, this option determines if the back side
of a document placed in the document feeder should also be scanned.
•
1 Sided - Scans only one side of the original
•
2 Sided - Top to Top - When scanning the second side, image will be created by
supposing that the second side is in the same direction as the first
•
2 Sided - Top to Bottom - When scanning the second side, image will be created by
supposing that the second side is in the opposite direction as the first.
•
Scan Size
- Auto Detect: Same Size, Auto Detect: Mixed Sizes, A3, B4 JIS, A4 LEF, A4 SEF,
B5 JIS LEF, B5 JIS SEF, A5 LEF, A5 SEF, 11x17, 8.5x14, 8.5x13, 8.5x11 LEF, 8.5x11 SEF,
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Field
Name
Description
5.5x8.5 LEF, 5.5x8.5 SEF
Note that LEF refers to Long Edge Feed and SEF refers to Short Edge Feed. These terms
describe the manner in which the documents are feed into the MFP.
Additionally, note that the Auto Detect option is not a supported scan size for MP
C300/400SR devices. The appropriate paper scan size must be selected. It is
recommended that the Allow user to change default
option for Scan Size
be turned off
for MP C300/400SR devices.
•
Allow user to change default …
: If this option is turned on, the user will have the option
to change the default settings at scan time on the device panel.
Components tab
List of all process components and the route component, along with their description, type, and the
configuration button to set their configuration attributes. The configuration button appears at the last
column within each row with "...” appearing on it.
Select a component by clicking the left-most column next to each component and configure the
component for this form by clicking on the Configure button (right-most column on each row).
Edit
Select the group, menu or form that you want to update and click on Edit.
Remove
Select the group, menu or form that you want to delete and click on Remove.
Preferences tab
In this tab, set the location where the server stores the program files for the job that is processing.
Home Directory
The root directory where the server creates all temporary directories and files necessary for controlling
device related traffic. The server must have proper permission to write to this directory.
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Port Number
Enter the port number used by the MFP to communicate with the Server. The device must be
configured to use the same port number to communicate with the server. If the device is having
problems communicating with the server check the port settings on the server to make sure they match
the device port number. Also make sure there are no firewall equipment blocking the specified port.
Secure Connection (SSL)
Enable this option to allow information exchange between the server and the MFP device over an SSL
enabled secure channel.
Scan Job Transfer Failure
This option provides the ability to create a custom notification when a scanned job does not transfer
from the device to the server. Scanned job transfers can fail if the device loses network connectivity or
if the scanned job is too large and the network bandwidth is limited. Once network connectivity is
restored, if the scanned job still fails to be transmitted, the scan data associated with the failed job is
transferred to the server for proper notification handling.
Script File -
Enter the path to the VBScript file that contains the code to perform the custom
authentication
ScanJobTransferFailure (ScanJobInfo)
This event occurs when a scanned job fails to transfer to the server.
Arguments
ScanJobInfo
The object containing the failed scanned job data
Remarks
This event can be used to notify the user or administrator when a scanned job fails to be transferred to
the server for processing.
Example
Sub ScanJobTransferFailure (ScanJobInfo)
ScanJobInfo.StatusMsg "Date: " + CStr(ScanJobInfo.Date)
ScanJobInfo.StatusMsg "Time: " + CStr(ScanJobInfo.Time)
ScanJobInfo.StatusMsg "Time24Hour: " + CStr(ScanJobInfo.Time24Hour)
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ScanJobInfo.StatusMsg "Username: " + ScanJobInfo.UserName
ScanJobInfo.StatusMsg "Email address: " + ScanJobInfo.EmailAddress
ScanJobInfo.StatusMsg "DeviceAddress: " + ScanJobInfo.DeviceAddress
ScanJobInfo.StatusMsg "Page Count: " + CStr(ScanJobInfo.PageCount)
Set Form = ScanJobInfo.Form
ScanJobInfo.StatusMsg "Form Name: " + Form.Name
ScanJobInfo.StatusMsg "Form ID: " + Form.ID
For i = 0 to Form.FieldCount-1
Set Field = Form.GetField(i)
ScanJobInfo.StatusMsg "Field:" + Field.Name + " = " + Field.Value
Next
End Sub
ScanJobInfo Properties
Date -
The date of the scanned job.
Time -
The time of the scanned job in am/pm format.
Time24Hour -
The time of the scanned job in 24 hour format.
EmailAddress -
If available, returns the authenticated user’s email address.
Username
- If available, returns the authenticated user’s username.
DeviceAddress -
The IP address of the device.
PageCount -
The number of pages scanned.
Form -
The form that was selected and scanned to.
Form Properties
Name -
The name of the form associated with the failed scanned job.
ID -
The GUID of the form associated with the failed scanned job
Form Methods
GetField(Index)
Returns the form field
Arguments
Index
The zero based index of the form field.
Return Value
Returns an object of type field.
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Field Properties
Name -
The name of the field.
Value -
The value of the field.
Keep
The Keep settings allow the workflow to keep the Processed
Files (when the checkbox is selected) in the
specified directory upon completion of successful routing. If you turn this attribute on, all files are stored
into the Processed Files directory at the time when the service successfully completes writing them into
the destination location.
Warning
: If this is option is enabled, a copy of every file that has been routed successfully is saved in the
"Processed Files" directory. Make sure that proper disk storage is allocated for this directory.
The Keep setting allows the workflow to keep the captured files into the Rejected Files
directory.
Rejected Files directory is used for storing any files that failed to store into the final destination location.
The failure could be due to any number of reasons and it must be researched through searching the
server application log file entries. Typically, it is beneficial to have a secondary process that takes this
directory as an input and routes messages out to system administrator and warns them of failure.
Important note
: The service must have sufficient rights to access this directory.
External USB Keyboard
Select Enable external USB keyboard support
to allow the user to use an external keyboard at the
device.
Note that USB keyboard detection is not currently compatible with the CAC Java Platform.
Auto Reset Timer
Specifies the number of seconds of inactivity that will cause a reset to the main screen. If authentication
is enabled the logged on user is automatically logged out.
External Application
When integrating with an external third party java application (e.g., Equitrac), this option can be used to
switch to the third party application from within the AutoStore Xlet. This option is available on devices
that have Java Platform 4.x and above. If this option is enabled, a button with the provided name will be
displayed on the AutoStore Xlet application to allow the user to switch to the external application.
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Product ID – The Ricoh assigned product ID (e.g., 34081794 is the Ricoh assigned product ID for
Equitrac) for the third party application can be found in the extended feature info on the device
or web image monitor.
Name - The name of the external application that will be displayed on the button within the
AutoStore Xlet
Icon - The icon for the external application button. The user should browse to the folder location
that contains the icon to be displayed on the MFP device panel for this menu entry. The images
supported are Windows BMP images with 2 or 256 colors. The recommended image size is 20x20.
For 256 color images, the transparency color is RGB (255,0,255).
Authentication tab
Setup the authentication attributes in this tab. The authentication server is running on the Ricoh ESA
component of workflow server.
Authentication Type
The supported authentication types are:
•
None - Server authentication is not enabled.
Note:
If device is using a third party authentication, the logged in user credentials can still be
retrieved.
Card Authentication Package (CAP) to retrieve and make available the logged in user name and id
To enable CAP support:
•
An authentication solution using CAP must be installed on the device.
•
Add <argument>-a cap</argument> to the application element in the DALP file before
loading the Xlet.
Common Access Card (CAC) to retrieve and make available the logged in user credentials.
To enable CAC support:
•
Ricoh CAC authentication solution must be installed on the device.
•
Create an empty file named enable_aaa (no file extension or contents) and place it in the
/certificates/conf directory of the SD card.
•
Add <argument>-a aaa</argument> to the application element in the DALP file before
loading the Xlet.
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•
Windows
- Provides integration with Windows NTLM authentication.
•
Active Directory
- Provides integration with Windows Active Directory for user name and
password settings.
•
Netware
- Provides integration with Novell NetWare authentication.
•
Script
- Provides the ability to create a custom script authentication.
Authentication requires LDAP lookup -
If this option is turned on, upon a successful authentication, the
LDAP server is queried to retrieve the user’s display name and email address. If the LDAP query fails for
the user, the authentication will result in a failure.
Restricted Access User Membership -
Provides the ability to create a custom script to return the group
memberships for the logged in user. The returned groups are compared with the Restrict Access section
in the form/menu definition to determine user access.
LDAP tab
Enter the LDAP attributes here.
Accessing the LDAP Server
LDAP Server
- Enter the LDAP server you want to search the authenticated user against.
Root Directory
- Enter the root search directory you want to begin searching against. If this field is left
blank, the search starts at the LDAP default directory. Click Find Root
to locate the default root of the
LDAP server.
The Ricoh ESA has been integrated with ADSI (Active Directory Service Interface). With ADSI, Microsoft
is able to offer a COM-component for access to various directory services. ADSI is a component of
Windows 2000.
The structure of a directory service is hierarchic and it can be seen as a directory tree: there is a root
where you can start from to other entries. The root can contain containers (knots) and leaves.
Containers themselves can contain other entries while leaves mark the end of a branch in a directory
tree. Every entry in this directory describes an object and has specific attributes. Conceptually the root is
the topmost entry in a LDAP hierarchy. This can be illustrated with the Windows file system: the hard
disk C: is the root, the directories/folders are the containers and the files are the leaves.
The LDAP standard requires that all LDAP directories maintain a special entry, called the Root DS Entry,
or Root DSE. This entry provides a set of standard operational attributes that the user can read to find
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