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Online Reporting System User Manual 
30 
Amounts must be rounded up/down, where required.  
Decimals should not be entered for amounts.  
Automated data validation may exist for certain report types; however, reporting firms 
are required to validate reports before submission to the Central Bank. 
2.8.5  Scheduled Returns  
Scheduled  returns  occur  at  periodic  times  depending  on  the  Institutions  reporting 
obligations and when submissions are due. All returns are set up by the Central Bank 
of Ireland and do not require any input from Firm/System Administrators. 
2.8.6  Ad-hoc Returns  
Ad-hoc return types require that Firm/System Administrators add sections or return 
instances. Click on the name of the ad-hoc return type. (Figure 2.19 refers) 
When scheduling ad-hoc returns such as the Changes in Key Personnel & Relevant 
Documentation the procedure is that the Reporting Date must be a date in the past 
(i.e. not Today’s Date)  and the 
Submission Due Date must be a date in the future 
(again, not today’s date). Click add.(Figure 2.21 refers)
Fig 2.19 Demonstrates Ad-hoc and Scheduled Returns 
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Online Reporting System User Manual 
31 
Then click View Edit Returns. This will allow you to input or load data to the 
system, or view date previously entered. (Figure 2.20 refers)
Fig 2.20 
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Online Reporting System User Manual 
32 
Remember, the Reporting Date must be a date in t
he past (i.e. not Today’s Date)
and the 
Submission Due Date must be a date in the future. (Figure 2.21)
Fig 2.21 
Figure 2.22 will appear. Click Add Section.
Fig 2.22 
Select the sections as prompted and click Add.(Figure 2.23 refers)
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Online Reporting System User Manual 
33 
Fig 2.23 
Fig 2.24 demonstrates that the Firm/System Administrator has successfully added the 
return section or return instance. Click the return name Changes in Key Personnel 
and Relevant Documentation.
Fig 2.24 
Click on Add File in figure 2.25 to bring you to figure 2.26.
Fig 2.25 
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Online Reporting System User Manual 
34 
Fig 2.26 
Select Browse to search for your file. It should be saved in the following format;
A Microsoft Word (.docx) document named CCCCCCC_YYYYMMDD_Changes-## 
where CCCCCCC is   your institution code, YYYYMMDD is the reporting date, and 
## is a number between 0 and 59. 
For  example  the  following  is  a  correct  file/name  convention  format 
C1234_20121218_Changes-01 where the 18
th
of December is a date in the past and 
not 
Today’s date. 
Dual  sign  off: The ad hoc return must be both finalised and Signed-Off to be 
submitted to the Central Bank. Note that these processes cannot be completed by 
the same person. Once uploaded select Finalise. The Firm/System Administrator or 
Business  Administrator  that  uploads the  file cannot sign off the  return. A second 
user with Verify or Administrator access to the return type will be required to sign off 
the return 
The file extension name must always be lower case. 
The correct file name pattern will always be on the upload screen. 
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Online Reporting System User Manual 
35 
2.8.6.1 Ad-hoc Upload for Funds 
Please note Dual Sign Off is not a requirement for the submission of fund 
regulatory returns. 
Naming Convention: Umbrella level (figure 2.27  refers) 
C111111_C222222_YYYYMMDD_FSADOC 
C111111 is your institution code (firm making the filing). 
C222222 is the code of the Standalone/umbrella fund. 
YYYMMDD is the reporting date. 
FSADOC is the file specific name. 
The correct file name pattern will always be on the upload screen. 
Fig 2.27 Naming Convention: Umbrella level 
Naming Convention; Sub-fund level (Figure 2.28 refers) 
C111111_C222222_YYYYMMDD_FDIDOC_C333333 
C111111 is your institution code (firm making the filing) 
C222222 is the code of the Standalone/umbrella fund 
YYYMMDD is the reporting date 
FDIDOC is the file specific name 
C33333 is the standalone sub-fund 
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Online Reporting System User Manual 
36 
Fig 2.28 
Naming Convention; Multiple doc upload (Figure 2.29 refers) 
C111111_C222222_YYYYMMDD_FSASDOC_01 
C111111 is your institution code (firm making the filing) 
C222222 is the code of the Standalone/umbrella fund 
YYYMMDD is the reporting date 
FSASDOC is the file specific name 
01 is a unique numeric suffix 
Online Reporting System User Manual 
37 
Fig 2.29 
Online Reporting System User Manual 
38 
3. 
My Profile 
3.1   Edit My Profile 
Fig 3
To edit your profile, click on the My Profile button on the Home page. (Figure 3) 
The My Profile page appears. Click the Edit Profile icon located at the bottom 
left of the page as shown below. (Figure 3.1) 
The Update My Profile page appears.  Make the required changes to your profile 
and click Save, or click Cancel to return to the previous screen without saving 
any changes.
Online Reporting System User Manual 
39 
Fig 3.1 
Fields that cannot be edited appear in light grey font (e.g. Login name).  
Fields that must contain a value are marked with an * (asterisk) (e.g. Title). 
4. 
Manage User Accounts 
4.1   Overview 
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