PDF Impress 10 User Manual Page 32 of 64
Default file name: Create a default file name if you desire unified document
naming. If left blank, PDF Impress will use the original file name when possible. If
the Save As dialog is on, the default file name will be used as a pre-defined value in
After conversion: You can define an action after the PDF file is created.
Don’t open file: Check this option if your do not want to automatically launch
a PDF Reader upon completion of the conversion. This option is recommended
for batch conversion since it will not automatically open your PDF reader with
each created PDF document.
Open in default PDF reader: Check this option to automatically launch the
default PDF Reader upon completion of the conversion. This allows you to view
the converted document right away without having to manually open a PDF
reader (Adobe® Reader® or another PDF reader must be installed).
Open in PDF Impress Tools: Check this option to automatically launch the
standalone PDF Impress Tools upon completion of the conversion. This also
allows you to view the converted document right away without having to
manually open PDF reader.
Save as PDF/A-1b: Check this option to make sure that the result will be compliant
with PDF/A-1b ISO standard for long-term preservation (archival) of electronic
Save as Fast Web View: Check this option to make sure that result will be
linearized PDF for fast viewing from the web.
If file already exists. Define the content merge of multiple documents into a single
Overwrite the file. Will replace the original document with the new PDF
document without any warning.
Add unique suffix. A new document will be created with the same name, but
suffix “_1” or higher number will be used.
Merge before the first page. Will merge the new document before the first page in
the original document.
Merge after the last page. Will merge the new document after the last page in the
Insert on page: Will insert the new document on the selected page in the original
document (e.g. after cover sheet).
Setting up this task will either launch the Microsoft Outlook email client and attach your PDF
document to a new message, send an e-mail with PDF attachment silently using the Outlook
e-mail client or send e-mail with PDF attachment directly through SMTP server. You can
choose which option you want by selecting it from the drop down menu.
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Method: PDF Impress supports three methods of sending via e-mail.
Launch Microsoft Outlook e-mail client: Launches the Microsoft Outlook e-
mail client and attaches the PDF document to a new message. The user must
complete the sending process.
Send silently using Outlook e-mail client: Uses IMAP to control a default
e-mail client to silently send the e-mail with the PDF attachment to the SMTP
server defined by e-mail client.
Send directly to SMTP server: Uses the built-in SMTP client to send the e-
mail with the PDF attachment to the designated SMTP server. No default e-
mail client is needed. This method is 100% automated
From: This is the address that the e-mail will come from.
To: This is the address that the e-mail will be sent to.
CC: This is the address where a copy of the e-mail will be sent to.
Bcc: This is the address where a blind carbon copy of the e-mail will be sent to.
Subject: This is the subject of the e-mail.
Body: This is the text that will be used for the body of the e-mail.
Server: Enter the address of your SMTP server. (e.g. smtp.gmail.com,
smtp.live.com, smt.aol.com etc.).
Port: Enter the port of your SMTP server.
Login: If your SMTP server requires authentication enter the user name.
Password: If your SMTP server requires authentication enter the password.
Security: SSL or TLS – depends on your SMTP server (e.g. smtp.gmail.com uses SSL
on port 465 and TLS on port 587).
Examples of servers, ports and their security:
smtp.gmail.com 587 TLS
smtp.gmail.com 465 SSL
plus.smtp.mail.yahoo.com 465 SSL
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Send all PDF documents from one conversion batch in a single e-mail: Check
this option if you want to send a single email with multiple PDF attachments.
Send Test E-mail: Use this option to test your SMTP server or Outlook client
This task will activate the logging, or recording of actions, for basic troubleshooting and
archiving. It is recommended for PDF Impress Watcher use to provide additional journal
logging for conversion tracking.
Log file: Create user friendly HTML format file that records all the actions.
Log folder: Click the “…” button to browse your computer and select the
folder where the log file will be saved. You can use environment variables.
Log filename: Define a prefix for a log file. To avoid creating big files, log
files are created with a date in a name. It means that one log file will be
created per day.
Journal: Creates a plain text file that’s suitable for automated processing.
Journal folder: Click the “…” button to browse your computer and select the
folder where the journal file will be saved. You can use environment variables.
Journal filename: Define the prefix for a journal file. To avoid creating big
files, journal files are created with a date and a name. This means that one
journal file will be created per day.
Note: The detailed debug log for use by BinaryNow technical department troubleshooting
can be activated in “Settings”.
PDF Impress 10 User Manual Page 35 of 64
PDF Impress Tools
Standalone vs. Built-in
Standalone PDF Impress Tools will not only replace Adobe Reader by previewing and printing
the content of the PDF files, but it also allows adding watermarks, stamps, attachments,
document information (metadata), security (encryption and permissions) and digital
signature. Users can insert, remove, rotate and extract pages, optimize PDF and setup page
layout. PDF documents can also be exported to JPEG, TIFF, PNG, TXT or HTML5. PDF
Impress Tools can work as your default PDF reader or it can be started on right click,
through start up icon or from a PDF Impress Workroom. PDF Impress Tools can use any
scanner (twain) or webcam to convert hard copies of documents and photos into searchable
PDF Impress 10 also includes built-in PDF Tools for quick PDF manipulation without need
of running standalone application. Built-in Tools can be turn on in Settings. The look of these
PDF Tools is different than in the standalone PDF Impress Tools application, but identical
functionality is provided for PDF manipulation.
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Use the Zoom buttons or CTRL+mouse wheel to zoom in or out the preview page. Use Next
page, Previous page buttons, hand tool or keyboard shortcuts (Page Up, Page Down,
CTRL+Home, CTRL+End) to navigate the document.
When your mouse is above text it changes cursor to selection and allows you to select text
and copy it into the system clipboard.
When you want to manipulate a PDF document, click on the Tools icon in the PDF Impress
menu. Open the PDF document by clicking on the Load icon on the top left bar. You can also
open the PDF document from specific website. Write the URL of the PDF document to the
address field and press Enter.
On the right side, you can choose a task, change its settings and then Apply task to the
PDF document. A preview of the document will be shown in the left pane. Once you are
satisfied with a document changes select Save document.
If you need help with PDF Impress Tools you can access this PDF Impress 10 User
Manual by pressing F1 key or clicking on the question mark icon in the top right corner.
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PDF Impress Tools can manipulate a single PDF document at a time. If you need to
manipulate multiple PDF documents use Workroom, Convert to PDF or Watcher. The
following tasks are currently supported by PDF Tools: Stamp, Watermark, Attachment,
Insert pages, Remove Pages, Rotate Pages, Extract Pages, Optimize, Document Information,
Page Layout, Security, Digital Signature and Print.
Open and Save Documents
You can open a PDF document into PDF Impress Tools by clicking on the Load document
icon on the top or you can drag and drop the PDF document directly into it. Load document
dialog will also allow you to import common graphics format and perform PDF conversion
with OCR on them.
You can save a PDF document by clicking Save Document or by clicking on the Apply task
and save document icon. In addition to the PDF format, you can also save your document
as JPEG, TIFF, PNG, TXT or HTML5 formats using the Save As option.
Create PDF from scanner and webcam
PDF Impress Tools allows you to use scanner, webcam or any image file (use Load document
icon) to create searchable PDF file. You can use multiple scanners with TWAIN interface or
webcams to scan documents and photos into your computer. Scanners can be used in dialog
or in a silent mode.
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Easily scan multiple pages or load images from hard drive and then merge them into one
button to start scanning application or to start streaming webcam. Right click
the pages on a left list to change their order, delete them or add more. Application works
with the most common graphics formats, including .jpg, .png, .tiff, .bmp and others.
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You can easily crop your scans, automatically de-skew any misaligned text or images on
multiple pages to horizontally straighten them and convert whole page to grayscale or to
black & white. By selecting multiple thumbnails first, you can perform above operations on
more pages at once. Use redaction tool to permanently delete any sensitive content like
social security number, car tag or address before PDF conversion. Use one of the 4 different
colors to mark the deleted content.
Once you are ready to create a final PDF document, click on a right arrow to start
Scanner and webcam uses own settings. Setting dialog will automatically pop up when no
device is set up. You will be able to choose preferred scanner or webcam and define if such
scanner should operate in a silent mode. This means that device specific application will not
pop up and selected Quality and Color settings will be used. If a silent mode is unchecked,
Quality and Color will be set in device specific application. Use Redaction Select color setting
to define color used with redaction tool.
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PDF Options allows to use optical character recognition (OCR) engine during a PDF
conversion. If an OCR is on, any text in image will be converted into searchable content in a
PDF file. OCR engine is based on Tesseract, the most accurate open source OCR engine
available. Select language will allow you to set up a language used in your documents.
Default language support includes English, German, French and Spanish, more languages
can be added on (see note). File placement settings will allow you to predefine the location
where PDF files will be automatically saved before you can manipulate them in PDF Impress
Tools. Once you are ready to save your settings, click on a right arrow and a setting will be
saved for a future use.
Note: Follow these steps to add your language data pack for OCR. Visit
https://code.google.com/p/tesseract-ocr/downloads/list and download your language data
pack. 3.02 version is required (e.g. tesseract-ocr-3.02.tur.tar.gz for Turkish). Unpack your
download and copy (tur.traineddata for Turkish) into this folder: C:\Program Files
You will need to apply any changes made in the task before you can see them on the left
side preview pane by clicking on the Apply task icon on bottom right bar. Applied changes
are not automatically saved to the PDF document unless you use the Apply task and save
document icon on the bottom right bar. Separate Apply task and Save Document action
icons allow testing a few changes before the final document is saved.
Note: If you do not apply the changes and move to the next task, your changes will be lost.
If you apply multiple changes to the document, but do not save your document, your
changes will be lost if you close PDF Tools or load a new document. You can prevent this by
using Apply task and save document.
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