To move pictures do as follows:
1. Move the picture to the right position on a spread.
2. Copy the picture box and place the copy to exactly same position.
3. The right-hand page of the spread: move the left edge of the
upper picture box to the back of spread (otherwise the picture
box remains its position). After that move the picture 3 mm to the
right inside the picture box.
4. The left-hand page of the spread: move the right edge of the
lower picture box to the back of spread. After that move the
picture 3 mm to the left inside the picture box.
As a result you have two separate picture boxes, which both have
same picture inside. In practice a 6 mm wide part of a picture will
be printed twice, but visually the picture continues correct over the
1.1.5 Naming ﬁles
When the pages are in digital format, they are distinguished from
each other on the basis of their ﬁle names. For the automated
imposition process it is important, that the pages are put in to order
according to the page numbers. The clearest way to name the pages
is to start the name with 3-digit page number (001_, 002_, etc).
– use as short ﬁle name as possible. Maximum total length is
– in ﬁle names use only numbers 0-9 and letters a-z.
– Do not use spaces; replace them with underscore character (_).
Do not use other special characters.
– use a ﬁle extension at the end of the name.
– use a period (.) only in front of a ﬁle extension.
– use the product name and its issue number in the ﬁle name.
– use the page number in the name.
– if a same ﬁle contains several pages, they must be consecutive
in page number order and without empty pages.
– if the product contains language or other versions, always add
the version to the name.
– examples of a good ﬁle name:
001_catalog8_ENG.pdf or 007_012_catalog8_ENG.pdf
1.1.6 Line thickness
Don’t use “hairlines” when specifying the thickness of lines.The true
thickness of hairlines varies depending on the software used and
the printing resolution. Specify line thickness either in points or in
millimetres.The smallest recommended line thickness is 0.25 points.
We do not recommend the use of thin lines with half tones or many
colours.The minimum thickness of negative lines is 1 point.
1.1.7 White text
Depending on the web width, paper weight, paper quality, etc. the
rulloffset process might have dimensional changes in a paper. The
dimensional changes of the paper can cause misspass in press. This
problem appears especially clearly, when a small size, white text is
used on a 4-colour image or an multicolour element. These problems
are compensated at Hansaprint’s prepress and press stages, but
the best result will be reached, if you pay attention to the following
recommendations when using white text on multicolour surface:
– Use at least 8 pt type size
– Use font type with even thickness (grotesk, sans serif)
– Use bold or heavy typefaces.
1.2 Colour speciﬁcations
1.2.1 4-colour production
In 4-colour production deﬁne all colours as process colours (CMYK). It
is very important, that the ﬁnal PDF ﬁle contains only elements with
If you have used spot colour deﬁnitions in a 4-colour job, check that
also them have been changed to process colours.
So you can be sure, that elements and colours are reproduced cor-
rectly in the print. See more next paragraph.
1.2.2 Spot colour
In cover and sheetfed offset production it is possible to use 1-2
spot colours. Deﬁne the colour as a spot colour in layout software
and prepare a PDF in same way as in normal CMYK production.
Hansaprint’s prepress system separates the spot colour as the ﬁfth
1.2.3 Transparent elements
In 4-colour jobs both transparent elements and with them overlap-
ping elements, must be in the same colour space (CMYK), in order
that the elements and colours reproduce right. Otherwise there will
be an error on page, when transparencies are ﬂattened. An error
could appear e.g. as white background in the area, where the ele-
ments overlap each other. InDesign’s ”drop shadow” is an example
Transparency ﬂattening is a task, which must be performed before
the plate output.
You can preview the elements that will be ﬂattened with InDesign’s
”Flattener Preview” function. In Acrobat check the result with Output
1.2.4 Rich black
In order to achieve a strong deep black in bigger colour surfaces we
recommend the use of
100 % black (K),
40 % cyan (C)
30 % magenta (M)
30 % yellow (Y)
NOTE! Avoid the use of small size white text with rich black, becau-
se of disturbing misregistration in a print. See more paragraph 1.1.7.
Trapping is used to eliminate misregistration, which could be caused
e.g. by the streching of paper. When trapping the adjacent coloured
objects slightly overlap each others. Due to overlapping a small
misregistration does not show in print.
Use of trapping makes multicolour printing easier especially, when
printing paper with poor dimension stability. Normally an uncoated,
low grammage paper causes more misregistration.
Already in planning stage you can minimize easily showing misre-
gistration problems by avoiding the use of small point size white
text (negative text) on multicolour elements. If this kind of text is
used through the product, the misregistration is obvious although
trapping has been used. Check our recommendation for white text in
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Hansaprint uses a partial trapping in its prepress process. Our work-
ﬂow software traps according to given deﬁniations and limit values.
In case more trapping is desirable, it should be a part of page making
process. If you are going to use a layout application’s trapping (InDe-
sign), the PDF pages must be outputted as separated ﬁles.
1.2.6 Overprint settings at Hansaprint
Overprinting means that the printing colours are on top of each other.
A layout application deﬁnes whether a colour is the result of over-
printing or non-overprinting. As a default setting, coloured elements
should not be overprinting elements.
Hansaprint uses the following settings in its
prepress workﬂow (notify these settings carefully!) :
1. 100% black is overprinting.
2. CMYK white is knocked out.
3. The overprint settings for coloured elements are preserved.
In other words, the prepress system ignores a document’s 100%
black and CMYK white settings. 100% black is always an overprint
colour and colours under a CMYK white element are always knocked
When producing pages, please pay attention to the overprinting
settings for coloured elements that will be preserved in Hansaprint’s
process. This will help you to avoid unexpected appearance in the
NOTE! Metallic spot colours (like silver) must be knocked-out from
other colours, because of their high opacity and quite weak ink
Checking the overprint
In advance, check from the document that the print result will be as
desired. You can do this, for example, using InDesign CS versions or
with Adobe Acrobat 6 Pro or newer versions.
In Acrobat 9 Pro and newer versions the overprint preview is set on
in program’s preferences, General –> Page display. If you do not
have overprint setting on, Acrobat discards the document’s overprint
settings on screen.
Overprinting can be checked also with Acrobat’s Output Preview
option. In Acrobat 10 do as follows:
1. Open a PDF ﬁle and choose from Tools menu Print Production
and Output Preview.
2. Check Simulate Overprinting.
3. Check on the monitor that the page looks the way you want. With
Overprint Preview you can see overprinting even more clearly,
when you choose Color Warnings and tick the Show Over-
If you have a printed proof, its validity depends on the settings of the
printer or RIP, which might differ from Hansaprint’s settings.
Setting 1: Set 100 % Black to Overprint
Setting at Hansaprint: ON
In other words, the document settings are discarded.
The setting is on, because a black body text is often placed on a co-
loured surface. If the colour surface is opened under the text, a slight
misregistration will disturb the reading of the text.
With this setting 100% black is always the overprinting colour,
regardless of the settings in a document.
NOTE! Notify this also when you are preparing versions with black
Example: 100% black element on a picture.
Print result: The tones in the picture can be seen under the 100%
black element, because it cannot fully hide the picture. The darkness
of the black element varies according to the tones in the picture.
Correction: Change the tone of the element to something other than
100% black, e.g. add 5% cyan or make a rich black. The image will
then be opened under the element.
NOTE! Do not use the correction to black body text. It must be
always pure 100% black.
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Use Adobe Type 1 or Open Type fonts. Other font types can cause
faulty appearance in prepress process.
Avoid font problems
– If you make a PostScript ﬁle, include all the fonts that you use.
– Convert fonts in EPS ﬁles into paths.
– Don´t use so-called system fonts. They vary slightly in different
operating systems and might cause erroneous word division
in texts, even in PDF ﬁles.
– Don´t ever use ”fast buttons” in software when changing a
font to italics, bold, underlined, shaded or transparent.
Changes made with fast buttons behave differently depending
on fonts or RIP. To avoid these problems, always use genuine
1.4 Use of images
1.4.1 Image resolution
Ensure that the image resolution is sufﬁcient for printing. Ideally the
image resolution is twice the screen line. The screen line ruling is
determined according to the used paper and press.
Guideline values for image resolution:
Sheetfed (SFO) Coated
Heatset (HSWO) Double coated 350
Heatset (HSWO) Coated
Heatset (HSWO) Uncoated
Preparing the images with resolution 350 ppi, you ensure the
resolution is sufﬁcient for all printing. If you know the used paper
and press combination, you can surely prepare the images to a lower
resolution. As a beneﬁt you’ll get a smaller ﬁle size, otherwise it has
NOTE! Enlarging the image in a layout reduces the effective resoluti-
on. E.g. after enlarging a 350 ppi image to 200%, the real resolution
is no more than 175 ppi.
1.4.2 Total Ink Coverage in CMYK images
The total sum, in percentage, of partial colours in the darker areas of
an image are determined according to the paper and press used. In
addition, this value is also affected by any UCR or GCR function that
is used. Today, the ICC proﬁles include this information. By using a
proper proﬁle in colour separtaion a correct TIC value is determined
automatically into the images.
The total ink values used for standard output proﬁles are described in
the table below. The total ink values in the table – and the functio-
nality of the proﬁles – are based on the printing according the values
deﬁned in standard.
Guideline values for Total Ink Coverage (TIC):
Ink coverage %
1.4.3 Dot gain
Dot gain is determined in images according to the print method,
paper and the colours used. Hansaprint follows the dot gain values
deﬁned in ISO 12647-2 standard. The dot gain increases graually
when going from hevy coated paper to newsprint paper.
Also, dot gain values are included in an ICC proﬁle. For this reason,
it is important to know at the image production stage from which
process and on what kind of paper the job will be printed, and then
use a proper output proﬁle for the CMYK conversion.
Setting 3: Set Colors to Knock Out
Setting at Hansaprint: OFF
In other words, the document’s settings are preserved.
Example: Text deﬁned incorrectly as overprint colour. In the printed
product the text should have a blue colour.
Print result: Text has dark green or dark grey colour, because yellow
surface is not opened under the text.
Correction: The overprinting deﬁnition must be removed in the
Original PDF ﬁle viewed in
Acrobat with Overprint Preview.
Setting 2: Set Overprint CMYK White to Knock Out
Setting at Hansaprint: ON
In other words, the document settings are discarded.
Example: White text deﬁned incorrectly as overprint colour.
NOTE! If you are viewing this situation in Acrobat with Overprint
Preview on, you can see only the blue element, because white text is
transparent in 4-colour printing.
Print result: White text is seen in the blue element, because its
overprint deﬁnition is removed in Hansaprint’s prepress process.
Correction: Is corrected in Hansaprint’s prepress process. Still
the best solution is to correct the problem already in your native
document, provided that you notice the problem, e.g. with Acrobat’s
1.4.4 Enlargement of images in publications
If the image resolution is in accordance with the guideline values,
you can safely scale the image in publications by 50% to 130%. The
greater the change in image enlargement, the poorer the quality of
the printed image.
If you intend to reduce the size of the image by more than 50%, make
the change in the image processing program.
1.4.5 Image format
The colour format of images must be CMYK, when making print
ready PDF. Further information is given in item 3.1.2 Supported image
1.4.6 Image linking
The images ought to be in the publication as links (supplied as docu-
ments). Don’t position an image in the publication so that a perfect
copy of the image is inside the publication.
1.5 raw text
Raw text material should be saved in RTF format.
Always supply a proof of the very latest version. If possible, a 1:1
scale version of the proof should be given. If the proof is not 1:1
scale, this should be clearly marked.
In a digital prepress process, proofs are also printed from digital
material. Digital proofs can be divided into two groups, content
proofs and contract proofs. With a digital contract proof is meant a
proof with accurate colours, which means that the colours of proof
and printed matter are inside a small tolerance.
1.6.1 Content proof
The proof is produced using a printer or copier. The proof can be used
to make a rough check on the accuracy of the text and colouring (“red
is red”), but the colours do not correspond to the printed end product.
1.6.2 Contract proof
By contract proofs is meant proofs which can be used to check colour
tones. The proof is made on a proofer calibrated for print quality.
The validity of a contract proof must be checked by measuring a color
bar, like Fogra Media Wedge, which has been printed on the proof.
The proof is acceptable, if the following tolerances are passed:
– paper tone (dE 3)
– max dE
– primary color (dE 5)
Equip the proof with the OK-label of an accepatable measurement.
NOTE! With contract proofs the following limitations may be
– It is not always possible to predict the inﬂuence on print quality
of the paper used in the printing.
– It is not always possible keep the ﬁnal printed product identical
to the proof as far as all colour tones are concerned.
– If the digital proof technique does not produce halftone dots,
moiré effects caused e.g. by difﬁcult textile patterns might not
be reproduced on the proofs.
1.6.3 Observing environments of proofs
The colours of contract proofs, as well print, must be examinated in
standard lights D50 (5000 K).
A change in lights changes also the viewing of colours in a observer’s
eye. Note, that between print and proof, the change can be different
due to different materials.
2. Colour Management
When you are preparing images and proofs for printing, use for
separation and prooﬁng the ICC proﬁles recommended by Hansaprint.
These proﬁles are descriptions of the colour separations that are
suitable for our printing processes. This means that a proﬁle contains
information on dot gain, trapping, etc. All of our proﬁles are output
When the proﬁles are used for colour separation, prooﬁng or monitor
acceptance, be sure that the procedure is performed correctly. For
example, if the proﬁle is used for prooﬁng, should your prooﬁng
workﬂow support ICC-proﬁles. It is also very important that the proo-
fer itself is calibrated and proﬁled. The proﬁles used for simulation
should be able to be read from the proofs.
When using output proﬁles for CMYK conversion, you should remem-
ber that low quality pictures do not improve by the proﬁle. The proﬁle
only optimizes the colour separation for the printing process used.
How to choose a proper proﬁle?
All of our proﬁles are made for traditional screening. You should
select the correct one according to the:
– paper quality
– printing method (sheet-fed offset/web offset).
You can ﬁnd all of the necessary variations from our website,
NOTE! If you don’t know which proﬁle should be used, ask always
2.2 Softprooﬁng with a proﬁle
When you want to simulate a proﬁle on screen, do as follows:
1. Make sure that your monitor is calibrated.
2. In Photoshop, open the image using the embedded proﬁle.
If a proﬁle is not embedded, use the proﬁle in which the image
has been adjusted.
3. Select the desired proﬁle from the Proof Setup menu.
4. If a CMYK image has another embedded proﬁle, check
Preserve Colour Numbers.
NOTE! This is not active in the case of a RGB image.
5. Check ‘Paper White’.
2.3 Prooﬁng with a proﬁle
If you make a proof with digital printer, do as follows:
1. Make sure, that your proofer supports colour management.
2. Calibrate the proofer and use the paper proﬁle together with
a proper output proﬁle.
3. Certify the proof by outputting a measurable scale – like Fogra
Media Wedge – on the proof. Then measure the scale and let the
software make the comparison between the measurement and
the corresponding values of output proﬁle used.
2.4 Proﬁle conversion in image processing applica-
Hansaprint recommends the following procedure for RGB –> CMYK
1. Make sure that the RGB image uses a proper working space
proﬁle (source proﬁle). This means the proﬁle that was used
when adjusting and approving the RGB image.
2. In Photoshop, move to Convert to Proﬁle… menu.
3. Select the desired output proﬁle as the destination proﬁle.
4. The rendering intent can be chosen by comparing different
intents and choosing the one that provides the best result.
The best result is often achieved with relative Colorimetric
intent, which Hansaprint also recommends for most cases.
In the case there has not been used a proﬁle recommended by
Han-saprint in a CMYK separation, ensure the functionality of the
image by prooﬁng it with a proﬁle we recommend. If there is a clear
difference, make the CMYK-to-CMYK conversion as following:
1. As a source use the proﬁle used in the ﬁrst CMYK separation.
2. Use a correct proﬁle as a destination proﬁle.
3. Use relative Colorimetric intent.
2.5 Proﬁle conversion when exporting PdF
The proﬁle conversion can be done when exporting PDF ﬁle in
InDesign. This kind of workﬂow is used normally, when the layout
contains images in RGB mode. The beneﬁt is, that there is no need to
archive CMYK images.
If you are going to use this method, notify the following:
– you must make all adjustment to the images in RGB mode.
– you must use same rendering intent for all images on a page.
– the sharpening of the images.
– make sure that all other elements than images in the layout are in
Do as following (InDesign CS 5.5):
1. Check in InDesign Colour Settings that the Colour Management is
on, see chapter 2.7.
2. In colour settings check that in Working Spaces -> CMYK is se-
lected the proper output proﬁle. This means the proﬁle, which
the printhouse has recommended to use for CMYK conversion.
3. In InDesign choose Export...
4. On the Output tab in Colour select the following settings:
– Colour Conversion: Convert to destination (Preserve
– Destination: Check the output proﬁle is correct.
– Proﬁle Inclusion Policy: don’t Include Proﬁles.
5. Make sure that the setting on the other tabs are correct and then
export the PDF.
NOTE! It is important to use the alternative “Convert to Destination
(Preserve Numbers)”. This settings makes a conversion only to the
images which are in RGB mode, or to the CMYK images which have
embbedd some other output proﬁle than the destination proﬁle here.
In CMYK-to-CMYK conversion is provided that Preserve Embedded
Proﬁles is selected also in the CMYK policy of Colour Settings, when
the InDesign document is prepared. See chapter 2.7.2.
2.6 Proﬁles and print-ready PdFs
In a print-ready PDF ﬁle, there is no need to have proﬁles with the
images. If a proﬁle exists, it will be ignored by Hansaprint’s prepress
system. The same concerns a tagged PDF ﬁle also.
Rather, if a PDF ﬁle contains an RGB image, the system will perform
CMYK conversion using Hansaprint’s output proﬁle for coated paper
and web offset method (HSWO).
2.7 Colour management in a page layout applicati-
It is possible to simulate a print result in page layout applications by
setting the colour management to on and choosing a proper desti-
nation proﬁle. However, if you do not need colour management, the
safest way to work is to turn it off, because incorrect settings in the
print process can cause problems in the prepress stage.
2.7.1 Colour management OFF
If you do not need colour management, turn it off.
do as follows (Indesign CS5):
1. Go to the Colour Settings in InDesign.
2. In Settings choose the alternative: Emulate Adobe Indesign 2.0
3. Click OK to accept the settings.
Proﬁle conversion when exporting a PDF ﬁle. NOTE! Make sure that
you select as a destination proﬁle the speﬁc output proﬁle recom-
mended by Hansaprint.
InDesign CS 5.5 Colour Settings, Colour Management ON.
3. Material delivery
What material is the best and when? This section deals with
the different ways that material can be delivered to the print-
ing plant. digital material can be delivered in two different
ways: in document format or in closed format. A closed format
is the safest and, from the point of view of quality, the best
way to deliver completely ready material to the printers.
Our repro department is at your service with respect to page
pre-paration of editorial material for magazine and other
If you don’t use Hansaprint’s repro, we always require the
closed format delivery.
3.1 delivery in open format
If you use an open format, please check that all the material relating
to the work is included. Delivery in document format means that e.g.
QuarkXPress document is sent to the printing plant complete with all
related ﬁles (images, logos, fonts, eps ﬁles, tiff ﬁles etc.). The prin-
ters open the delivered document and update all the necessary fonts
and links and output the document in the desired form (ﬁle, proof).
Send the ﬁles as line transfer or by saving the documents on trans-
ferable media (CD-ROM, DVD). Image originals and proofs of layout
designs can be sent by post or courier.
2.7.2 Colour management ON
When you want to turn on colour management, choose the settings
according to the picture below (InDesign CS5).
do as follows:
1. Go to the Colour Settings in InDesign.
2. Deﬁne the settings according to the picture. Pay attention
especially to the following:
– For the CMYK proﬁle choose the proﬁle that is suitable for the
job you are doing.
– In ‘Colour Management Policies’, choose: Preserve numbers
(Ignore Linked Proﬁles).
3. Click OK to accept the settings.
Although we will endeavour to the best of our ability to handle your
data safely in our system, never send us irreplaceable original ﬁles;
always send copies. Although we will endeavour to the best of our
ability to handle your data safely in our system, never send us irrep-
laceable original ﬁles; always send copies.
If you do not use Hansaprint’ repro, we recommend that the material
is delivered in closed format.
3.1.1 Supported software
Only Macintosh OSX versions of software are supported. Hansap-
rint supports Adobe Creative Suite (CS) product family. We use the
newest software versions, which are available in Finland.
3.1.2 Material enclosed along with the document and its organisation
Enclose all the necessary line and tone images (generally .eps or .tif).
Ensure that all the fonts in logos and such like have been converted
Supported image formats
Hansaprint supports EPS,TIFF and SCITEX CT, which are in composite
form. If a clipping path has been used in an image, don’t use the TIFF
format. Don’t use DCS images. Remember to give images sufﬁcient
Use Adobe Type 1 or Open Type fonts, enclose them along with the
material. Further information about the use of fonts can be found in
Always supply a proof of the very latest version. After treatment,
material delivered in document format, including advertisements, will
be proofed at Hansaprint.
3.2 delivery in closed format
The closed format is the safest and best way to deliver print-ready
material to a print house. With closed format, delivery means that
one ﬁle contains all the material, in other words all the linked ima-
ges, logos, graphics and fonts. A closed format ﬁle can have many
pages just like a document.
Hansaprint supports as closed format PDF. If you want to use some
other closed format, contact Hansaprint prepress to ensure its
Material consisting of a PDF ﬁle contains all the required elements.
Everything belonging to the page – text, images, graphics and fonts
– is packed into a single ﬁle, which in practice is locked. When
material is delivered in this way, you can be highly conﬁdent that it
will be printed at the printers in the same way as it was during the
NOTE! All elements must be in CMYK format in the print-ready
PdF ﬁle delivered to Hansaprint.
We do not proof PDF ﬁles in Hansaprint. Always supply the proof
from the very latest version.
220.127.116.11 Preparing a PDF ﬁle
A PDF ﬁle is made with Adobe applications as following ways:
1. either exporting from InDesign or saving in Illustrator.
2. or in a two-stage process printing ﬁrst a PostScript ﬁle (.ps) from a
layout or graphic application and then making a PDF ﬁle from the
ps-ﬁle in Adobe Distiller.
All elements embedded
The PDF ﬁle must contain all elements and fonts. Make sure, if you
have linked EPS ﬁles to your advertisement, that the fonts they requi-
re are also included in the ﬁle. The surest way of ensuring this is to
convert the fonts used in logos and such like to vector graphics.
Output as single pages
Saving pages as spreads is not allowed, but the pages must be
printed as single pages. One ﬁle can still include several pages, but
the page numbers must deﬁnetively be consecutive. However, the
clearest way is to save one page per a ﬁle.
If you send pages for replacing, send only the corrected pages and
only one page per a ﬁle. So you can be sure only the corrected pages
will be changed.
18.104.22.168 PDF settings
Download Hansaprint’s PDF settings – joboptions ﬁle – fom our
website www.hansaprint.com, Material Instructions.
In Hansaprint’s Distiller and InDesign settings, the compression set-
ting ZIP has been used. ZIP does not discard any image information.
This ensures that the image quality of the original is maintained.
If you want to use more effective image compression to obtain a
smaller ﬁle size, we recommend you choose JPEG with maximum
quality. If you want to use Compression setting JPEG, you should pay
attention to the following:
– JPEG is an information-lossy method. We recommend using
the Maximum quality level. This means the best quality available
under the JPEG setting.
– Distiller 5 and older versions uncompress the compressed
images and recompresses them again.
– The size of a PDF ﬁle is smaller than the size of a ﬁle made
using ZIP settings.
The resolution value 525 ppi discards any ”unnecessary” information
about the image that the halftone process can not reproduce. If the
real resolution of an image is below 525 dpi, downsampling will not
Our prepress system supports PDF format 1.6 Acrobat 7), as it shows
in the setting images. However, we accept also PDF ﬁles produced by
the formats 1.3, 1.4 and 1.5.
22.214.171.124 PDF output with InDesign Export command
From InDesign CS versions you can output a PDF ﬁle using the Export
command. With the other applications we recommend PDF preparati-
on via the PostScript output.
From the following pictures you can ﬁnd the proper Export settings
for InDesign CS 5.5, which produce the PDF ﬁle according
Hansaprint’s requirements. Settings have been optimized for Kodak
Prinergy workﬂow system and offset production. You are able to
download the settings from our website www.hansaprint.com,
NOTE! Before exporting see the colour speciﬁcations from parag-
raphs 1.2.1, 1.2.2 and 1.2.3, and also the colour settings of InDesign
from paragraph 2.6.
Our prepress system supports PDF format 1.6 (Acrobat 7), as it shows
in the setting images. However, we accept also PDF ﬁles produced by
the formats 1.3, 1.4 and 1.5.
Documents you may be interested
Documents you may be interested