FaxFinder
®
UserGuide
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FAXFINDER®CLIENTUSERGUIDE
FaxFinder
®
ClientUserGuide
Models:FF240,FF440,FF840,FF240-IPFF130,FF230,FF430,andFF830
PartNumber:S000523,Version5.0.2
Copyright
Thispublicationmaynotbereproduced,inwholeorinpart,withoutthespecificandexpresspriorwrittenpermissionsignedbyanexecutiveofficerof
Multi-TechSystems,Inc.Allrightsreserved.Copyright©2013byMulti-TechSystems,Inc.
Multi-TechSystems,Inc.makesnorepresentationsorwarranties,whetherexpress,impliedorbyestoppels,withrespecttothecontent,information,
materialandrecommendationshereinandspecificallydisclaimsanyimpliedwarrantiesofmerchantability,fitnessforanyparticularpurposeandnon-
infringement.
Multi-TechSystems,Inc.reservestherighttorevisethispublicationandtomakechangesfromtimetotimeinthecontenthereofwithoutobligationof
Multi-TechSystems,Inc.tonotifyanypersonororganizationofsuchrevisionsorchanges.
Trademarks
FaxFinder,Multi-Tech,andtheMulti-TechlogoareregisteredtrademarksofMulti-TechSystems,Inc.WindowsisaregisteredtrademarkofMicrosoftinthe
U.S.andothercountries.Allotherproductsandtechnologiesarethetrademarksorregisteredtrademarksoftheirrespectiveholders.
Patents
Thisdevicecoveredbythefollowingpatents:5,673,268.
LegalNotices
TheMulti-Techproductsarenotdesigned,manufacturedorintendedforuse,andshouldnotbeused,orsoldorre-soldforuse,inconnectionwith
applicationsrequiringfail-safeperformanceorinapplicationswherethefailureoftheproductswouldreasonablybeexpectedtoresultinpersonalinjuryor
death,significantpropertydamage,orseriousphysicalorenvironmentaldamage.Examplesofsuchuseincludelifesupportmachinesorotherlife
preservingmedicaldevicesorsystems,airtrafficcontroloraircraftnavigationorcommunicationssystems,controlequipmentfornuclearfacilities,or
missile,nuclear,biologicalorchemicalweaponsorothermilitaryapplications(“RestrictedApplications”).UseoftheproductsinsuchRestricted
Applicationsisattheuser’ssoleriskandliability.
MULTI-TECHDOESNOTWARRANTTHATTHETRANSMISSIONOFDATABYAPRODUCTOVERACELLULARCOMMUNICATIONSNETWORKWILLBE
UNINTERRUPTED,TIMELY,SECUREORERRORFREE,NORDOESMULTI-TECHWARRANTANYCONNECTIONORACCESSIBILITYTOANYCELLULAR
COMMUNICATIONSNETWORK.MULTI-TECHWILLHAVENOLIABILITYFORANYLOSSES,DAMAGES,OBLIGATIONS,PENALTIES,DEFICIENCIES,LIABILITIES,
COSTSOREXPENSES(INCLUDINGWITHOUTLIMITATIONREASONABLEATTORNEYSFEES)RELATEDTOTEMPORARYINABILITYTOACCESSACELLULAR
COMMUNICATIONSNETWORKUSINGTHEPRODUCTS.
ContactingMulti-Tech
KnowledgeBase
TheKnowledgeBaseprovidesimmediateaccesstosupportinformationandresolutionsforallMulti-Techproducts.Visithttp://www.multitech.com/kb.go.
SupportPortal
Tocreateanaccountandsubmitasupportcasedirectlytoourtechnicalsupportteam,visit:https://support.multitech.com.
Support
BusinessHours:M-F,8amto5pmCT
Country
ByEmail
ByPhone
Europe,MiddleEast,Africa:
support@multitech.co.uk
+(44)1189597774
U.S.,Canada,allothers:
support@multitech.com
(800)972-2439or(763)717-5863
Warranty
Toreadthewarrantystatementforyourproduct,visitwww.multitech.com/warranty.go.Forotherwarrantyoptions,visitwww.multitech.com/es.go.
WorldHeadquarters
Multi-TechSystems,Inc.
2205WoodaleDrive,MoundsView,MN55112
Phone:(800)328-9717or(763)785-3500
Fax(763)785-9874
2
FaxFinder
®
UserGuide
C# HTML5 PDF Viewer SDK to view, annotate, create and convert PDF
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CONTENTS
Contents
Introduction.............................................................................................................................................................5
AboutFaxFinderClient..................................................................................................................................................5
StartingtheClient.........................................................................................................................................................5
ExitingtheClient...........................................................................................................................................................5
SendingFaxes..........................................................................................................................................................6
SendingaFaxwiththeClient.......................................................................................................................................6
FaxOptions.................................................................................................................................................................7
SendingaFaxbyPrinting(Windows)...........................................................................................................................7
UsingtheMacPrintPlug-intoSendaFax...................................................................................................................8
SendingaFaxfromEmail(T.37).................................................................................................................................10
SendingaFaxfromtheWebInterface.......................................................................................................................12
SendFaxbyWebAPI..................................................................................................................................................12
ManagingFaxes.....................................................................................................................................................13
CheckingFaxStatus....................................................................................................................................................13
FaxStatusTabs.........................................................................................................................................................13
ViewingaFaxStatusDifferentServer.......................................................................................................................13
FaxStatus..................................................................................................................................................................13
ReschedulingaFax.....................................................................................................................................................14
CancelingaFax............................................................................................................................................................14
DeletingPrintCaptures.............................................................................................................................................14
ViewingaFax .............................................................................................................................................................14
ViewingFaxDetails ..................................................................................................................................................15
ViewingPrintCaptureFaxInformation ...................................................................................................................15
ManagingContacts................................................................................................................................................16
ManagingContacts.....................................................................................................................................................16
ContactandGroupIcons..........................................................................................................................................16
AddingContacts..........................................................................................................................................................16
EditingaContact'sInformation..................................................................................................................................16
DeletingaContact.......................................................................................................................................................17
ConfiguringDefaultSchedulingOptions.....................................................................................................................17
SynchronizingContactLists.........................................................................................................................................17
FilteringContactandGroupLists................................................................................................................................17
UsingGroupstoManageContacts.............................................................................................................................17
UsingGroupstoOrganizeContacts..........................................................................................................................17
CreatingGroups........................................................................................................................................................18
AddingContactstoGroups.......................................................................................................................................18
EditingGroups...........................................................................................................................................................18
FaxFinder
®
UserGuide
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CONTENTS
DeletingGroups........................................................................................................................................................18
AddingandManagingFaxServers.........................................................................................................................20
AssociatingFaxFinderFaxServerswiththeClient.....................................................................................................20
ManagingFaxServers.................................................................................................................................................20
FaxServerIcons........................................................................................................................................................21
EditingFaxServerSettings..........................................................................................................................................21
DeletingaFaxFinderfromtheFaxClient...................................................................................................................21
ReconnectingFaxFinder..............................................................................................................................................21
ConfiguringUserAccounts.....................................................................................................................................22
SettingaDefaultCoverPageforYourUserAccount.................................................................................................22
EditingUserInformation.............................................................................................................................................22
UserInformationFields.............................................................................................................................................22
SettingaDefaultCoverPageforYourUserAccount...............................................................................................23
ConfiguringtheClient............................................................................................................................................24
ConfiguringFaxClient.................................................................................................................................................24
GeneralConfiguration...............................................................................................................................................24
ConfiguringContacts..................................................................................................................................................25
CheckingClientSoftwareVersion..............................................................................................................................25
ConfiguringandViewingLogs................................................................................................................................26
ConfiguringLogOptions..............................................................................................................................................26
LoggingOptions........................................................................................................................................................26
ViewingFaxLogs.........................................................................................................................................................27
DeletingLogs...............................................................................................................................................................27
Multi-TechTIFFViewer..........................................................................................................................................28
ToolbarIcons...............................................................................................................................................................28
ThumbnailView........................................................................................................................................................29
InstallingFaxFinderClientonWindowsorMac......................................................................................................30
InstallingFaxFinderClientSoftwareonWindows......................................................................................................30
InstallingtheSoftwareonaSingleComputer..........................................................................................................30
FaxFinderPrinterUsageRights.................................................................................................................................31
InstallingFaxFinderClientSoftwareonaMac...........................................................................................................31
Index......................................................................................................................................................................34
4
FaxFinder
®
UserGuide
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INTRODUCTION
Introduction
AboutFaxFinderClient
UsetheFaxFinderClienttosendfaxesthroughtheFaxFinderFaxServer.Youcansendfaxesdirectlyfromyour
computerthroughtheclientorthroughapplicationssuchasMicrosoftWord.
Multi-TechprovidesthreemanualsforusewithFaxFinder:
■ UserGuide(thisdocument)includesdetailsonsendingfaxesandusingtheclientsoftware.
■ AdministratorGuideprovidesdetailsoninstalling,configuring,andmanagingFaxFinder.
■ DeveloperGuideprovidesinformationandexamplesfortheFaxFinderWebServicesAPI.
Note: HowyouradministratorconfigurestheFaxFinderFaxServerdetermineswhichfaxmethodsareavailable
toyou.
StartingtheClient
Tostarttheclient:
1. Checkthesystemtraytodetermineiftheclientisalreadyrunning.TheFaxFinderClienticon, ,appears
inthesystemtrayiftheclientisrunning.
2. IftheFaxFindericonisnotinthesystemtray,gotoStartandselectFaxFinderClient.
Note:IftheFaxFinderClientisnotinstalledonyourcomputer,refertoInstallingClientSoftwareorcontact
youradministrator.Toinstallthesoftware,youneedadministratorrightsforyourcomputer.Afterinstalling
thesoftware,associateoneormoreFaxFinderunitswiththesoftwareonyourcomputer.
3. Double-clicktheFaxFinderClienticon.
ExitingtheClient
Youcanminimizetheclientandleaveitrunningthebackground.Ifyouexittheclient,youcannotsendfaxesfrom
otherapplicationsbyprinting.
Toexittheclient:
■ ClickFax>Exit.FaxFinderpromptsyoutoconfirmtheexit.
FaxFinder
®
UserGuide
5
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SENDINGFAXES
SendingFaxes
SendingaFaxwiththeClient
TosendafaxusingtheFaxFinderClient:
1. ClickNewFax.
2. Tochangefaxservers,selectaFaxFinderfromtheFaxServerdrop-downlist.
3. Addfaxrecipients.
Tofaxtorecipientsnotinacontactlist:
Toselectrecipientsfromacontactlist:
a. ClickTo.
a. Starttypingtherecipient'sname.
b. Enterrecipientdetails.
b. Selectnamewhenitappearsin
Note:Tosaverecipient
list.
information,checkAddto
OR
PersonalContacts.
c. ClickOK.
a. ClickContacts.
b. Selectacontactlistfromthedrop-
downlist.Tofilterthelist,start
typinganameintheFilterfield
andclickApply.
c. Checkeachcontactyouwantto
faxto.
d. ClickOK.
ClicktheRemoveicontoremovearecipientfromthedistributionlist.Thisdoesnotdeleteacontact
fromthesystem.
5. SelectaCoverPagefromthedropdownlist.Toseetheselectedcoverpagetemplate,clickView.
a. TypeabriefdescriptionintheSubjectfield.Thisappearsasthecoverpagesubject.
b. TypeamessageintheCommentsfield.Thisappearsasthecoverpagecomments.
6. Attachthedocumentthatyouwanttofax.Toaddanewdocument:
a. ClickBrowse.
b. SelectafileandclickOpen.Notethat36MBisthemaximumfilesizeforsendingafaxthroughclient
software.
Note:
ForWindowsOS,FaxFindersupports.DOC,.DOCX,.DOT,.DOCM,.DOTX,.RFT,.XLS,
.XLST,.XLSX,.XLSM,.CSV,.XLSB,.PPT,.PPTX,.PPSX,.PPSM,.PPTM,.HTM,.HTML,.PDF,
.PS,.TXT,or.TIFfileformats.
ForMacOS,FaxFindersupportsTXT,.PDF,.TIF,.TIFF,and.PS.
c. RepeatStepsa-bforeachdocumentyouwanttofax.
Toattachrecentlyuseddocument:
6
FaxFinder
®
UserGuide
SENDINGFAXES
a. HighlightadocumentinRecentAttachments.
b. ClickAdd.
7. Tosendthefaximmediately,clickSend.Toschedulethefax,clickOptions.
a. UncheckSendImmediatelyandenterthespecificDateandTime.Forotheroptions,referto
SchedulingOptionsfordetails.
b. ClickOKtosavesettingsandclickSendtosendthefax.
FaxOptions
Option
Description
MaxAttempts
EnterthemaximumnumberoftimesyouwantFaxFindertotrytosendthefaxtoa
recipient.
FaxPriority
Whenmultiplefaxesarescheduledforthesametime,FaxFindersendsthosewithahigh
prioritybeforethosewithalowpriority.Options,fromhighesttolowestpriority,are:
■ 1stPriority
■ High
■ Medium/High
■ Medium
■ Medium/Low
■ Low
RetryInterval
EnterthenumberofsecondsFaxFindershouldwaitbetweenretryattemptswhenafax
doesnotcomplete.
FaxReceipt
Selectwhenyouwantareceiptsenttotheemailaddressinyouruseraccount.Options
are:
■ Never
■ Always,whichsendsareceiptwitheveryfaxattempt
■ Failure,whichsendsareceiptonlywhenafaxisnotsuccessful
FaxAttachmentwith Ifyouwantthefaxreceipttoincludeanattachmentoftheoriginalfax,selectthe
Receipt
attachmentfileformat.Optionsare:
■ None
■ PDF
■ TIFF
PrintFaxReceipt
Settheconditionthatwilltriggerthefaxreceipttobeprinted.Optionsarethesameas
EmailFaxReceipt.Neveristhedefault.
SelectPrinter
IfyouselectFailureorAlwaysasanPrintFaxReceiptoption,selectwhichprinteryouwant
tousefromthedropdownlist.Noneisthedefault.
PrintwithFirstPage Checkthisoptionifyouwantthefaxreceipttoprintwiththefax'sfirstpage.
SendingaFaxbyPrinting(Windows)
ForWindowsusers,oncetheFaxFinderFaxClientisassociatedwithaFaxFinder,youcanusethePrintfunctionin
otherprogramstosendfaxes.
FaxFinder
®
UserGuide
7
SENDINGFAXES
Tosendafaxthroughanotherprogram:
1. Createthedocumentthatyouwanttofaxandsaveit.
2. SelectPrint.
3. SelectMulti-TechFaxFinderasyourprinterandclickOK(orPrintdependingontheprogram).The
FaxFinderNewFaxwindowopens.RefertoSendingaFaxwiththeClientforhelpusingthiswindow.
UsingtheMacPrintPlug-intoSendaFax
MacclientsoftwareinstallationincludedaprintpluginworkflowthatuseOSX’sbuilt-inPDFsupport.Thisplugin
allowsyoutosenddocumentstoFaxFinderfromapplicationsthatsupportprinting,suchasPreview,Pages,MS
Word,TextEdit,andLibreOffice.
TosendadocumenttoFaxFinderfromanapplication:
1. Intheapplication,gotoFile>Print....
2. Configureprintoptionsasthoughyouaresendingthedocumenttoaprinter.Usethefollowingsettings:
■ Copiesto1.
■ OrientationtoPortrait.
■ PagesperSheetto1.(Faxresolutionislimited;sendingmultiplepagespersheetmayresultinunreadable
faxes.)
8
FaxFinder
®
UserGuide
SENDINGFAXES
3. OpenthePDFdrop-downlistinthelowerleftcornerandselectSendtoMulti-TechFaxFinder.The
documentisconvertedtoaPDFandsenttotheFaxFinderClient.
4. IntheFaxFinderClient,thedocumentappearsunderSelectedAttachmentsonthelower-right.Youcan
addotherattachments,ifdesired.
5. Selectrecipient(s)intheTofield,addanoptionalCoverPageandclickSend.
FaxFinder
®
UserGuide
9
SENDINGFAXES
SendingaFaxfromEmail(T.37)
YoucansendanemailasafaxusingtheT.37formatintheTofieldinMicrosoftOutlook.Youwillneedthedomain
nameoftheFaxFinderunitandtherecipient'sfaxnumber.
Tosendafaxbyemail:
10
FaxFinder
®
UserGuide
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