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Report Conversion Tool working modes
YoucanworkwiththeReportConversionToolintwomodes:“Connected”or“Standalone”.
3.1  Report Conversion Tool Connected mode
In“Connected”mode,theReportConversionToolisconnectedtothesourceCMS(wheretheDesktop
Intelligencedocumentsarelocated)andthedestinationCMS(wheretheWebIntelligencedocuments
aretobepublished).
• YoucanconvertDesktopIntelligencedocumentsthatarestoredinthesourceCMStoWeb
Intelligenceformat.
• Youcanpublishconverteddocumentstothe4.1SupportPackage1CMS.
• Ifauniverseneedstobecreatedon-the-flyduringtheconversionsession,itiscreatedinthe
destinationCMS.
Note:
IfyourDesktopIntelligencereportwascreatedonfree-handSQLorStoredProcedures,thenReport
conversiontoolwillcreateauniverseon-the-flyasWebIntelligencecurrentlydoesnotsupport
free-handSQLorStoredProcedures.
Security in Connected mode
Whenyouworkin“Connected”mode,thesecurityrightsofyouruseraccountareappliedbytheCMS.
3.2 Report Conversion Tool Standalone mode
In“Standalone”mode,theReportConversionToolisnotconnectedtoaCMSandnosecurityis
enforced.Youcanworkwithlocal,unsecureddocumentsanduniversesonly.Localmeanssavedto
thecomputer'sharddisk.Thisdoesnotincludenetworkservers.
YoucannotimportdocumentstoorexportdocumentsfromaCMSwhenyouarein“Standalone”mode.
Themiddlewarerequiredtocreateandrefreshlocal,unsecureddocumentswithlocal,unsecured
universesmustbeinstalledonthecomputerwiththeReportConversionTool.
• YoucanconvertDesktopIntelligencedocumentstoWebIntelligence.
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Report Conversion Tool working modes
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• YoucanconvertdocumentscreatedwithearlierversionsofDesktopIntelligenceXIR2,3.0or3.1
toWebIntelligence4.1SupportPackage1providedtheuniversestheyarebasedonhavebeen
copiedtothelocal4.1SP1Universefolder(C:\Users\<USER NAME>\AppData\Roaming\SAP
BusinessObjects\SAP BusinessObjects Enterprise XI 4.0\Universes)andare
unsecured(savedforallusers).
• YoucannotconvertdocumentsbasedonfreehandSQLorstoredprocedurestoWebIntelligence
4.1SupportPackage1.
Note:
YoumustinstalltheUniverseDesignerifyouwanttocreateanauditlogorifyouwanttodetect
"Free-HandSQL"and"StoredProcedure"reports.
When to use Standalone mode
Youuse“Standalone”modewhenyouwanttoworkwithneitherCMSsecuritynoraCMSconnection.
Thisallowsyoutoconvertanynumberoflocallystored,unsecureddocumentsinasingleoperation
withoutaffectingCMSperformance.
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Report Conversion Tool working modes
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Using the Report Conversion Tool
4.1 Installing the Report Conversion Tool
TheReportConversionToolrunsonMicrosoftWindowsplatforms.Itisinstalledbydefaultwhenyou
runaClientinstallationofSAPBusinessObjects4.1SupportPackage1.Whenyouruna“Custom”
installation,youmustselectReportConversionTooltoinstallit.
Note:
YoumustinstallDesignerifyouwanttocreateanauditlogorifyouwanttodetect“Free-HandSQL”
and“StoredProcedure”reports.
4.2 Editing user settings for the Report Conversion Tool
Bydefault,usersinthe“Administrators”grouporthe“ReportConversionToolUsers”grouphavethe
appropriaterightstousetheReportConversionTool.
YoucanedittheuserrightsthroughtheCentralManagementConsoleintheSAPBusinessObjects
EnterpriseApplications>ReportConversionToolsection.
4.3 Launching the Report Conversion Tool
YoucanlaunchtheReportConversionToolineitherofitsworkingmodes:
• “Connected”
• “Standalone”
4.3.1 To launch the  Report Conversion Tool in “Connected” mode
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Using the Report Conversion Tool
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In“Connected”mode,securityishandledbytheCMS.
WhenyoulaunchtheReportConversionToolin“Connected”mode,youhaveaclient-serverconnection
totheCMS.
1. ClickStart>Programs>SAPBusinessObjectsBusinessIntelligence>SAPBusinessObjects
BIplatform4ClientTools>ReportConversionTool.
TheReportConversionToolloginpageopens.
2. IntheSourcefields,enteravalidusernameandpassword,selectthesourceCMSintheSystem
list,andthenselecttheEnterpriseauthenticationmode.
3. IntheDestinationfields,enteravalidusernameandpassword,selectthedestinationCMSinthe
Systemlist,andthenselecttheEnterpriseauthenticationmode.
4. ClickAvailableLanguagesandselectalanguageifyouwanttochangetheReportConversion
Toolinterfacelanguage.
5. ClickLogIn.
TheReportConversionToolislaunchedin“Connected”mode.
Note:
IfyoursourceCMSisaBI4.1system,thesame4.1CMSshouldbethetargetaswell.Ifthetarget4.1
CMSisadifferentmachine,theconversiondoesnotwork.
4.3.2 To launch the Report Conversion Tool in “Standalone” mode
Inthe“Standalone”mode,youcannotworkwithdocumentsoruniversesthathavebeensecuredbya
CMS.
Toworkwiththeuniverse,ensurethattheuniverseislocatedat:C:\Documents and
Settings\<User name>\Application Data\SAP Business Objects\SAP Business
Objects 4.0\Universes.ThemappednetworkdrivesareavailableintheStandalonemode.
1. ClickStart>Programs>SAPBusinessObjectsBusinessIntelligence>SAPBusinessObjects
BIplatform4ClientTools>ReportConversionTool.
2. SelectStandaloneintheAuthenticationlist.
TheSystem,UserName,andPasswordfieldsaredisabled.
3. ClickAvailableLanguagesandselectalanguageifyouwanttochangetheReportConversion
Toolinterfacelanguage.
4. ClickLogIn.
TheReportConversionToolislaunchedin“Standalone”mode.
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Using the Report Conversion Tool
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4.4 Selecting reports
YouusethefirstscreenintheReportConversionToolwizardtoselectreportsforconversion.In
“Connected”mode,thepaneontheleftshowstheCMSrepositoryintreeformat.Youselectreports
fromtherepositoryandmovethemtothelistontherightforconversion.
Youcanworkwithfoldersorcategorieswhenexploringtherepository.
4.4.1 To explore the repository
Toexploretherepository,completethefollowingsteps:
1. ClickFoldertoviewtherepositorybyfolder,orclickCategorytoviewtherepositorybycategory.
2. Toviewthepropertiesofafolderorcategory,right-clickitandclickProperties.
3. Torefreshthecontentsofafolderorcategory,right-clickitandclickRefresh.
4. Toviewunconvertedreportsonly,selectShowunconverteddocumentsonlyatthebottomofthe
screen.
Related Topics
Reportconversionstatusicons
4.4.2 To search for reports with the Report Conversion Tool
Ifyouknowthenameofareportyouwanttoconvert,performthefollowingstepsforsearching:
1. Typethenameofthereportinthesearchboxbelowthelistoffoldersorcategories.
2. ClicktheSearchicontotherightofthesearchbox.
Youcanalsosearchonpartialreportnames.Ifyousearchon"Sales2,"thesearchfindsallreports
whosenamebeginswith"Sales2,"forexample:"Sales2006"or"Sales2007."
TheReportConversionToolhighlightsthereportsthatcorrespondtoyoursearch.
4.4.3 To select individual reports for conversion
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Using the Report Conversion Tool
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• OntheSelectReportsscreenoftheReportConversionToolwizard,selectreportsintheleftpane
andeitherclick>>orright-clickthereports,andclickAdddocumentstobatchlisttocopythem
tothelistofreportsforconversion.
4.4.4 To select reports by folder for conversion
1. ClickFoldertoviewtherepositorybyfolder.
2. Right-clickthefolderthatcontainsthereportsthatyouwanttoconvert.
3. Chooseeitheralldocumentsinthefolderoralldocumentsinthefolderanditssubfolders:
• ClickSelectfolderonlytoaddallthedocumentsinthefoldertothelistofreportsforconversion.
• ClickSelectfolderandsubfolderstoaddallthedocumentsinthefolderanditssubfoldersto
thelistofreportsforconversion.
4.4.5 To select reports by category for conversion
1. ClickCategorytoviewtherepositorybycategory.
2. Right-clickthecategorythatcontainsthereportsthatyouwanttoconvert.
3. Chooseeitheralldocumentsinthecategoryoralldocumentsinthecategoryanditssubcategories:
• Click Selectcategoryonlytoaddallthedocumentsinthecategorytothelistofreportsfor
conversion.
• Click Selectcategoryandsubcategoriestoaddallthedocumentsinthecategoryandits
subcategoriestothelistofreportsforconversion.
4.4.6 To save and open lists of reports for conversion
Tosavealistofreportsforconversion,youmustfirsthavelaunchedtheReportConversionTooland
movedoneormorereportstothelistoffilesforconversion.
Youcansavethelistofreportsselectedforconversiontoafile(inXMLformat)andopenthisfilelater
topopulatethelist.
1. Withoneormorereportspresentinthelistoffilesforconversion,clickSaveList.
2. Typethenameofthelistyouwanttocreateinthe"Save"dialogbox,andthenclickOK.
3. Toopenthelistlater,ontheSelectandConvertReportsscreenofthewizard,clickOpenList.
4. Selectthefileyouwanttoopenandvalidate.
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Using the Report Conversion Tool
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Thedocumentsinthefileappearinthelistofdocumentsforconversion.
4.4.7 To convert reports
OntheSelectreportsscreenoftheReportConversionToolwizard,youhaveplacedthelistofreports
tobeconverted.
1. Toconvertthedatainthereportstotextformat,selectReadallCellContentsasText.
TheReportConversionToolconvertsthedatatotextformat.Thecheckboxisselectedbydefault.
Ifyouunselectthisoption,thedataisconvertedtohyperlinks.
2. Ifthelistofreportstobeconvertedincludesoneormorereportscontainingfree-handSQL,select
Convertdocumentscontainingfree-handSQL/StoredProcedures.
TheReportConversionToolwillconvertallreports,includingthosecontainingfree-handSQL.If
youdonotselectthisoption,documentscontainingfree-handSQLwillnotgetconverted.
3. ClickNext.
The"Converting"screenappearsasthedocumentsareconverted.Thisscreenlistsallthedocuments
beingconverted,alongwiththeirconversionstatus.
4.4.8 Report conversion status icons
IntheSelectreportsandConversioninProgressscreensoftheReportConversionToolwizard,the
conversionstatusofreportsisgivenbymeansoficons.
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Using the Report Conversion Tool
Description
Status
Icon
ThereportstructureandformatarethesameinSAPBusinessOb-
jectsDesktopIntelligenceandWebIntelligence.
Note:
Althoughtheconvertedreportstructureisthesameastheoriginal
reportstructure,thereportmightstillreturndifferentvaluesincertain
circumstancesbecausetheWebIntelligencecalculationengine
doesnotalwaysinterpretthisstructureinthesamewayastheSAP
BusinessObjectsDesktopIntelligencecalculationengine.
FullyConverted
SomereportfeatureswereconvertedtoWebIntelligence,butnot
all.
PartiallyCon-
verted
TheSAPBusinessObjectsDesktopIntelligencereportwasnot
convertedbecauseitcontainscriticalfeaturesthathavenoWeb
Intelligenceequivalent.
NotConverted
4.4.9 Limitations in converting a report containing free-hand SQL or stored
procedures
WiththeReportConversionTool,youcanconvertSAPBusinessObjectsDesktopIntelligencereports
thatincludefree-handSQLorstoredprocedures,subjecttothefollowinglimitations:
• Designermustbeinstalledonthelocalmachine.
• Conversionofreportswithfree-handSQLorstoredproceduresisonlypossibleinConnectedmode,
sincetheReportConversionToolneedstousethesecuredconnectiontothedatabasethatissaved
intheCMS.
• Thefree-handSQLorstoredprocedureisconvertedtoauniversewhosenameisthenameofthe
free-handSQLorstoredprocedure.
• TheuniverseusesthesameconnectionthattheSAPBusinessObjectsDesktopIntelligencereport
usedforthefree-handSQLorstoredprocedure.
• Forfree-handSQLorstoredproceduresthatrequireparameterprompts,thegenerateduniverse,
dependingonhowitissetupintheSAPBusinessObjectsDesktopIntelligencereport,mayhandle
itinoneoftwoways:
• bysettingthesameparametersthatweresetintheSAPBusinessObjectsDesktopIntelligence
reporttobesenttothefree-handSQLorstoredprocedure
• bypromptingonrefreshoftheWebIntelligencereport
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Using the Report Conversion Tool
4.5 Viewing conversion results and selecting the audit database
WhenyouhavestartedtheReportConversionToolandfollowedthestepsinthewizardtoselectand
convertreports,the"AuditConversionSession"screenappears.
Thescreenshowstheconvertedreportsbyconversionstatus(fullyconverted,partiallyconverted,or
notconverted).Thepercentageofreportsthatareconvertedineachcategoryisshown.
YoualsousethisscreentoselectanauditdatabaseconnectioninwhichtheReportConversionTool
writesthedetailsofconversionsothatifsomereportsarenotfullyconverted,youcananalyzewhy.
TodothisyoumustfirstcreateanauditdatabaseconnectioninDesignerandassignittotheReport
ConversionToolthroughtheCMSoryoucanalsouseanexistingdefaultconnectionConversion
AuditConnection.
Note:
Ensurethatyoueditthedefaultconnectionwiththecorrectconnectionparametersandtestitto
successfullyrunthereport.
TheReportconversionToolauditstatisticsreportiscreatedusingtheReportConversionTool
audituniversewhichislinkedtotheConversionAuditConnection.TheReportConversionTool
auditstatisticsreportisthedefaultreport,youmaycreateyourownreportaswell.
Note:
Ifyoudonotselectthedefaultconnection,youmustmakesurethattheconnectionselectedislinked
totheReportConversionToolaudituniverse.
Related Topics
Reportconversionstatusicons
4.5.1 To create an audit connection and assign it to the Report Conversion Tool
Beforepublishingconvertedreports,youcanhavetheReportConversionToolwritetheconversion
resultstoanauditdatabasethatyouchoose.Ifsomereportsarenotfullyconverted,youcanusethis
datatoanalyzewhy.TouseanauditdatabaseyoumustfirstcreateaconnectioninDesignerandthen
assignittotheReportConversionTool.
1. LaunchtheSAPBusinessObjectsUniverseDesignerandlogin.
2. SelectTools>Connection.
3. ClickAdd.
4. Followthestepsinthe“NewConnectionWizard”tocreatetheconnection.Formoreinformation,
seethe
Designer'sGuide
.
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Using the Report Conversion Tool
ReportConversionToolauditingsupportsOracle,SQLServer,DB2,Sybase,andmysqldatabases
only.AuditingisnotguaranteedtofunctionwithotherRDBMSs.
5. LogintoCMC,clickApplications>ReportConversionTool>Properties,selectaconnection
forauditingandclickUpdate.
6. Inthe"SaveConversionResultsinAuditDatabase"screenoftheReportConversionTool,under
AuditSettings,selecttheSaveconversionresultsintoauditdatabaseoptionandselectthe
auditconnectionfromthelist.
Iftheconnectionyoujustcreateddoesnotappearinthelist,clickRefresh.
Youcanalsochoosehowtoadddatatothetable:
Description
Option
Selectthisifyouwanttoclearexistingdataintheaudittable
beforeauditingthecurrentconversion.Onlytherowsyou
havepreviouslywrittentotheaudittablearedeleted.Rows
writtenbyotherusersremaininthetable.
Deletetheexistingaudittablebe-
foreinsertingnewrows
Selectthisifyouwanttoaddthecurrentconversiondatato
theexistingauditdata.
Appendnewrowstotheaudittable
Finally,youcanaddacommenttoeachrowinthetable.
Theconversionresultswillbewrittentothisauditdatabaseforanalysis.
4.5.2 To view the audit report for the Report Conversion Tool
YouhaveselectedanauditdatabaseconnectionfortheReportConversionToolandconvertedreports.
YouareontheSelectconverteddocumentstopublishscreenoftheReportConversionToolwizard.
1. ClickOpenAuditReport.
ThelocationoftheReportConversionToolauditstatisticsreportisPublic folder\Report
conversion tool\Report conversion tool documents\Report Conversion Tool
audit document\.
2. Intheloginpagethatopens,enteryourcredentialsfortheBIplatformconnection.
Theauditreportopens.
4.6 Publishing converted reports
WhenyouhavestartedtheReportConversionToolandfollowedthestepsinthewizardtoselectand
convertreports,thenviewedtheconversionresults,thePublishReportsscreenappears.
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Using the Report Conversion Tool
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