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Sending Scan Files by E-mail
33
4
Sending Scan Files by E-mail
Procedure for Sending by E-
mail
Scan files are sent after specifying
scan settings and destinations.
A
Press the {Scanner} key.
B
If the  user  codes are set, enter a
user code using the number keys,
and then press the {#} key.
The initial scanner screen appears.
Reference
For information about user
codes, see  General Settings
Guide.
C
If the Network Delivery Scanner
screen appears, press 
[
]
to
switch to the E-mail screen.
The E-mail screen appears.
D
Make sure  that  no previous set-
tings remain.
Note
ɼIf  a  previous  setting  remains,
press the {Clear Modes} key.
E
Place the original, and then make
the scan settings and settings for
orientation if necessary.
Reference
p.12 “Scan Settings”
p.25 “Setting Originals”
Making the settings
A
Press 
[
Options
]
.
B
Select  items  such  as 
[
Resolu-
tion
]
[
Original Orientation
]
, and
[
Scan Size
]
using {U} or {T},
and then change their settings.
Scan settings can be made in the
same way as default scan set-
tings. See p.12 “Scan Settings”.
C
Press the {Cancel} key.
The E-mail screen appears.
F
Specify the destination
To specify a destination, you can
select it using the Quick Dial key,
search for and select it from the
Destination List, select it by speci-
fying a registration number, or en-
ter the e-mail address directly.
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Sending Scan Files by E-mail
34
4
Using a Quick Dial key to select a 
destination
A
Press  the  Quick  Dial  key  in
which the destination is regis-
tered.
Reference
For more information about
how to register the destina-
tion, see General Settings
Guide. 
B
To select more destinations, re-
peat step 
A
.
Note
ɼTo  deselect  a  destination,
press {U} or {T} to display
the destination in the Desti-
nation field, and then press
the {Clear/Stop} key.
Searching to select a destination 
by name
A
Press  the  {Search  Destination}
key.
B
Select 
[
Search  by  Name
]
using
{U} or {T}, and then press the
{OK} key.
C
Enter the beginning of the des-
tination name, and then press
the {OK} key twice.
Note
ɼEnter  the  first  character  or
characters of the destination
name.
ɼIt is necessary to differentiate
between uppercase and low-
ercase.
Reference
For information about how
to enter characters, see Gener-
al Settings Guide.
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Sending Scan Files by E-mail
35
4
D
Select  the  destination  using
{U} or {T}, and then press the
{OK} key.
E
To select more destinations, re-
peat steps 
A
to 
D
.
Note
ɼTo  deselect  a  destination,
press {U} or {T} to display
the destination in the Desti-
nation field, and then press
the {Clear/Stop} key.
Selecting a destination from 
Destination List
A
Press  the  {Search  Destination}
key.
B
Select 
[
Display  Destination  List
]
using {U} or {T}, and then
press the {OK} key.
C
Select  the  destination  using
{U} or {T}, and then press the
{OK} key.
D
To select more destinations, re-
peat steps 
A
to 
C
.
Note
ɼTo  deselect  a  destination,
press {U} or {T} to display
the destination in the Desti-
nation field, and then press
the {Clear/Stop} key.
Searching to select a destination 
by registration number
A
Press  the  {Search  Destination}
key.
B
Select 
[
Search by Registration No.
]
using {U} or {T}, and then
press the {OK} key.
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Sending Scan Files by E-mail
36
4
C
Enter  a  3-digit  registration
number that has been assigned
to  a destination using  the
number keys, and then press
the {OK} key.
D
Press the {OK} key.
E
To select more destinations, re-
peat steps 
A
to 
D
.
Note
ɼTo  deselect  a  destination,
press {U} or {T} to display
the destination in the Desti-
nation field, and then press
the {Clear/Stop} key.
Searching to select a destination 
by e-mail address
A
Press  the  {Search  Destination}
key.
B
Select 
[
Search by E-mail Address
]
using {U} or {T}, and then
press the {OK} key.
C
Enter  the  beginning  of the e-
mail address, and then press
the {OK} key twice.
Note
ɼEnter  the  first  character  or
characters of the destination
name.
ɼIt is necessary to differentiate
between uppercase and low-
ercase.
Reference
For information about how
to enter characters, see Gener-
al Settings Guide.
D
Select  the  destination  using
{U} or {T}, and then press the
{OK} key.
E
To select more destinations, re-
peat steps 
A
to 
D
.
Note
ɼTo  deselect  a  destination,
press {U} or {T} to display
the destination in the Desti-
nation field, and then press
the {Clear/Stop} key.
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Sending Scan Files by E-mail
37
4
Manual entry of an e-mail 
address
A
Press 
[
Manual
]
.
B
Enter the e-mail address.
Note
ɼIt  is  possible  to  use  letters,
numbers, and periods. The
symbols ()\,;:” cannot be
used.
Reference
For information about how
to enter characters, see Gener-
al Settings Guide.
C
Press the {OK} key.
Note
ɼTo change an e-mail address
that has been entered, press
[
EditDest
]
. The E-mail Ad-
dress screen appears. Enter
the new e-mail address, and
then press the {OK} key.
ɼIf  the  entered  destination  is
longer than the Destination
field, the address will be
omitted and 
[
]
is displayed
instead.
D
To  enter  more  destinations,
press 
[
Add Dest
]
, and then re-
peat steps 
A
to 
C
.
Note
ɼTo  deselect  a  destination,
press {U} or {T} to display
the destination in the Desti-
nation field, and then press
the {Clear/Stop} key.
Checking selected destinations
A
Check  the  selected  destina-
tions in the Destination field.
Note
ɼWhen  multiple  destinations
are selected, the selected des-
tinations are displayed in the
order they were selected by
pressing {U} or {T}.
ɼPress the {Check  Destination}
key to check the selected des-
tination.
G
Select the file type if necessary.
A
Press 
[
Options
]
.
B
Select 
[
File Type
]
using  {U}  or
{T}, and then press the {OK}
key.
C
Select the file type of the file to
be attached to the e-mail using
{U} or {T}, and then press the
{OK} key.
The “
Accepted
” message ap-
pears, and then the Send Op-
tions screen returns.
D
Press the {Cancel} key.
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Sending Scan Files by E-mail
38
4
H
Specify the e-mail sender.
To specify a sender, you can select
it using the Quick Dial key, search
for and select it from the Destina-
tion List, or select it by specifying a
registration number.
A
Press 
[
Options
]
.
B
Select 
[
Sender's  Name
]
using
{U} or {T}, and then press the
{OK} key.
Note
ɼStep 
H
can be omitted if 
[
Key
Op's E-mail Address
]
is speci-
fied for 
[
Sender's Name Default
]
in 
[
Send Settings
]
of 
[
Scanner
Features
]
ɼWhen  a  sender  is  selected,
the sender name is automati-
cally placed in the From field
of the e-mail so that the send-
er can be identified by the re-
cipient.
ɼTo prevent misuse of a send-
er name, we recommend you
set a sender's password for
that sender name.
ɼBe  sure  to  select  or  enter  a
sender name. Otherwise the
key operator's e-mail address
is used as the sender name.
See General Settings Guide.
Using a Quick Dial key to select a 
sender
A
Press  the  Quick  Dial  key  in
which the sender is registered.
Reference
For more information about
how to register the destina-
tion, see General Settings
Guide.
Note
ɼWhen a sender's password is
set, a screen for entering the
sender's password appears.
Enter the sender's password
using the number keys, and
then press the {OK} or {#}
key. If the password entered
is correct, the sender name is
displayed.
B
Press the {OK} key.
The “
Accepted
” message ap-
pears, and then the Return Re-
ceipt screen returns.
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4
C
For  receiving  a  return  receipt
confirmation, select 
[
On
]
using
{U} or {T}, and then press the
{OK} key.
The “
Accepted
” message ap-
pears, and then the Send Op-
tions screen returns.
Note
ɼWhen 
[
On
]
is selected, an e-
mail notifying that the e-mail
has been read by the recipi-
ent is sent to the sender se-
lected here. However, if the
mailing software used by the
recipient does not support
MDN (Message Disposition
Notification), the e-mail may
not be sent.
Searching to select a sender by 
name
A
Press  the  {Search  Destination}
key.
B
Select 
[
Search  by  Name
]
using
{U} or {T}, and then press the
{OK} key.
C
Enter  the  beginning  of  the
sender name, and then press
the {OK} key twice.
Note
ɼEnter  the  first  character  or
characters of  the sender
name.
ɼIt is necessary to differentiate
between uppercase and low-
ercase.
Reference
For information about how
to enter characters, see Gener-
al Settings Guide.
D
Select the sender using {U} or
{T}, and then press the {OK}
key.
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Sending Scan Files by E-mail
40
4
Note
ɼWhen a sender's password is
set, a screen for entering the
sender's password appears.
Enter the sender's password
using the number keys, and
then press the {OK} or {#}
key. If the password entered
is correct, the sender name is
displayed.
E
Press the {OK} key.
The “
Accepted
” message ap-
pears, and then the Return Re-
ceipt screen returns.
F
For  receiving  a  return  receipt
confirmation, select 
[
On
]
using
{U} or {T}, and then press the
{OK} key.
The “
Accepted
” message ap-
pears, and then the Send Op-
tions screen returns.
Note
ɼWhen 
[
On
]
is selected, an e-
mail notifying that the e-mail
has been read by the recipi-
ent is sent to the sender se-
lected here. However, if the
mailing software used by the
recipient does not support
MDN (Message Disposition
Notification), the e-mail may
not be sent.
Selecting a sender from 
Destination List
A
Press  the  {Search  Destination}
key.
B
Select 
[
Display  Destination  List
]
using {U} or {T}, and then
press the {OK} key.
C
Select the sender using {U} or
{T}, and then press the {OK}
key.
Note
ɼWhen a sender's password is
set, a screen for entering the
sender's password appears.
Enter the sender's password
using the number keys, and
then press the {OK} or {#}
key. If the password entered
is correct, the sender name is
displayed.
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Sending Scan Files by E-mail
41
4
D
Press the {OK} key.
The “
Accepted
” message ap-
pears, and then the Return Re-
ceipt screen returns.
E
For  receiving  a  return  receipt
confirmation, select 
[
On
]
using
{U} or {T}, and then press the
{OK} key.
The “
Accepted
” message ap-
pears, and then the Send Op-
tions screen returns.
Note
ɼWhen 
[
On
]
is selected, an e-
mail notifying that the e-mail
has been read by the recipi-
ent is sent to the sender se-
lected here. However, if the
mailing software used by the
recipient does not support
MDN (Message Disposition
Notification), the e-mail may
not be sent.
Searching to select a sender 
using a registration number
A
Press  the  {Search  Destination}
key.
B
Select 
[
Search by Registration No.
]
using {U} or {T}, and then
press the {OK} key.
C
Enter  a  3-digit  registration
number that has been assigned
to a sender using the number
keys, and then press the {OK}
key twice.
Note
ɼWhen a sender's password is
set, a screen for entering the
sender's password appears.
Enter the sender's password
using the number keys, and
then press the {OK} or {#}
key. If the password entered
is correct, the sender name is
displayed.
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42
4
D
Press the {OK} key.
The “
Accepted
” message ap-
pears, and then the Return Re-
ceipt screen returns.
E
For  receiving  a  return  receipt
conformation, select 
[
On
]
using
{U} or {T}, and then press the
{OK} key.
The “
Accepted
” message ap-
pears, and then the Send Op-
tions screen returns.
Note
ɼWhen 
[
On
]
is selected, an e-
mail notifying that the e-mail
has been read by the recipi-
ent is sent to the sender se-
lected here. However, if the
mailing software used by the
recipient does not support
MDN (Message Disposition
Notification), the e-mail may
not be sent.
F
Press the {Cancel} key.
Searching to select a sender by 
e-mail address
A
Press  the  {Search  Destination}
key.
B
Select 
[
Search by E-mail Address
]
using {U} or {T}, and then
press the {OK} key.
C
Enter  the  beginning  of  the
sender's e-mail address, and
then press the {OK} key twice.
Note
ɼEnter  the  first  character  or
characters of  the sender
name.
ɼIt is necessary to differentiate
between uppercase and low-
ercase.
Reference
For information about how
to enter characters, see Gener-
al Settings Guide.
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