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Sending Scan Files by E-mail
43
4
D
Select the sender using {U} or
{T}, and then press the {OK}
key.
Note
ɼWhen a sender's password is
set, a screen for entering the
sender's password appears.
Enter the sender's password
using the number keys, and
then press the {OK} or {#}
key. If the password entered
is correct, the sender name is
displayed.
E
Press the {OK} key.
The “
Accepted
” message ap-
pears, and then the Return Re-
ceipt screen returns.
F
For  receiving  a  return  receipt
confirmation, select 
[
On
]
using
{U} or {T}, and then press the
{OK} key.
The “
Accepted
” message ap-
pears, and then the Send Op-
tions screen returns.
Note
ɼWhen 
[
On
]
is selected, an e-
mail notifying that the e-mail
has been read by the recipi-
ent is sent to the sender se-
lected here. However, if the
mailing software used by the
recipient does not support
MDN (Message Disposition
Notification), the e-mail may
not be sent.
I
Specify a subject if necessary.
A
Press 
[
Options
]
.
B
Select 
[
Attach Subject
]
using {U}
or {T}, and then press the {OK}
key.
Note
ɼWhen  a  subject  is  set,  it  is
added to the scan file. The
subject appears automatical-
ly in the Subject field of the e-
mail.
ɼTo specify a subject, you can
select it from the list, enter it
directly, or combine selecting
and entering it.
ɼA  subject to select from  the
list must be registered in
[
System Settings
]
in advance.
See Network Guide.
ɼA subject can be entered us-
ing up to 64 characters.
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Sending Scan Files by E-mail
44
4
Manual entry of a subject
A
Select 
[
Manual  Input
]
using {U}
or {T}, and then press the {OK}
key.
B
Enter a subject, and then press
the {OK} key.
The “
Accepted
” message ap-
pears, and then the Send Op-
tions screen returns.
Note
ɼWhen  the  subject  to  be  en-
tered exceeds 64 characters,
“U” appears.
Selecting a subject from the list
A
Select 
[
Select  Programmed  Sub-
ject
]
using {U} or {T}, and then
press the {OK} key.
B
Select  a  subject  using  {U}  or
{T}, and then press the {OK}
key.
The “
Accepted
” message ap-
pears, and then the Send Op-
tions screen returns.
J
Press the {Cancel} key.
The initial scanner screen appears.
K
Press the {Start} key.
Note
ɼThe original is scanned and the
Scanning...
” message ap-
pears.
• To interrupt scanning, press
the {Clear/Stop} key.
ɼThe  scan  file  is  sent  and  the
Sending...
” message ap-
pears.
• While  sending  a  scan  file,
you cannot do any other job.
• If sending fails, start the pro-
cedure again from the begin-
ning.
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***SCN-036.tif***
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Checking the Status of E-mail
45
4
Checking the Status of E-mail
The status of the last 50 sendings can
be checked. For every new sending
record after 50, the oldest record is
deleted.
Important
ɼWhen  the  main  power  switch  is
turned off, all records are deleted.
Note
ɼWhen 
[
Print&Del. Scanner Journal
]
is
set to 
[
On
]
, the whole scanner jour-
nal is printed when the number of
records reaches 50.
ʍItems that can be checked
• Date/Time
The date and time the e-mail
was sent or the date “Error”
was confirmed is displayed.
• Page
The number of pages of a
scan file is displayed.
• Status
One of the following is dis-
played: “
Done
” or “
Error
”.
• Destination
The function that was used
(e-mail or delivery function)
is displayed with an icon.
When multiple destinations
were selected, the first select-
ed destination is displayed.
A
Press the {Job Information} key.
B
Check the displayed records.
C
If you want to print the  scanner
journal, press 
[
Print
]
, and then
press the {Start} key.
Note
ɼThe  whole  scanner  journal  is
printed.
D
Press the {Cancel} key.
The display returns to the E-mail
screen.
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Sending Scan Files by E-mail
46
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47
5. Using the Network Delivery
Scanner Function
Scan files can be sent to a specified destination using the network delivery scan-
ner function. This chapter explains the preparation sequence, various display
screens, delivery procedures, and how to check the delivery result when this
function is used.
Important
ɼA delivery server in which ScanRouter V2 Lite/Professional is installed is
necessary to use the network delivery scanner function. Information about
delivery destinations and senders must be registered first into the delivery
server. Also, configure connected devices in 
[
Set I/O Device
]
of ScanRouter V2
Administration Utility. For more information, see ScanRouter V2 Adminis-
tration Utility Help.
Preparation for Delivering
To use the machine as a network delivery scanner, the preparation described be-
low is required.
Connect the machine to the network with an Ethernet cable, 
IEEE 1394 (optional) cable, or use Wireless LAN (optional).
See Network Guide.
Check the network settings in System Settings, and change if re-
quired. 
See Network Guide.
Make settings for the network delivery scanner function, such as 
Destination List Settings.
See p.9 “Initial Scanner Setup”.
Install the software required for using the network delivery 
scanner functions, such as ScanRouter V2 Lite, on the delivery 
server. After installing the software, make the required settings 
for server maintenance and delivery service.
See p.22 “ScanRouter V2 Lite”.
1
Connect to Network
2
Make System Settings
3
Make Scanner 
Settings
4
Install Delivery 
Software
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Using the Network Delivery Scanner Function
48
5
Network Delivery Scanner Screen
These screens are shown when using the machine as a network delivery scanner.
ʍMain display
ʍWhen a destination is selected
1.
Network Delivery Scanner icon
( )
Indicates that the Network Delivery
Scanner screen is displayed.
2.
Destination field
Displays the selected destination. If
multiple destinations are selected, the
destinations are displayed in the or-
der they were selected by pressing
{U} or {T}.
Use ScanRouter V2 Administration Utility to add destinations, 
senders, and connected devices.
On the client computers, install the application required for 
viewing or retrieving files by connecting to the delivery server, 
such as DeskTopBinder V2 Lite. 
See p.21 “DeskTopBinder V2 Lite”.
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5
6
Install Client Computer 
Software
3
4
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Preparation for Delivering
49
5
Note
ɼ Press the {Check Destination} key to
check the selected destination.
ɼ Group destinations are denoted by
this symbol ( ).
3.
[
]
E-mail/Network Delivery
Scanner
Press to switch between the network
delivery scanner function and the e-
mail function.
4.
[
Manual
]
When specifying a destination that is
not registered, press 
[
Manual
]
, and
then enter the e-mail address of the
destination using the Quick Dial keys.
5.
[
Options
]
Press to make the scan settings such as
resolution or scan size, the sender,
and the subject of the e-mail to be sent.
6.
[
Add Dest
]
When selecting multiple destinations
after a manual entry of a e-mail ad-
dress, press 
[
Add Dest
]
, and then enter
the e-mail address of the destination.
7.
[
EditDest
]
When changing the e-mail address
that has been entered, press 
[
EditDest
]
,
and then re-enter the e-mail address.
Using the Network Delivery Scanner Function
50
5
Delivering Scan Files
Delivery Procedure
Scan files are delivered after scan set-
tings and destinations are specified. If
necessary, you can select a sender and
a subject.
A
Press the {Scanner} key.
B
If the  user  codes are set, enter a
user code using the number keys,
and then press the {#} key.
The initial scanner screen appears.
Reference
For information about user
codes, see  General Settings
Guide.
C
If the E-mail screen appears, press
[
]
to switch to the Network
Delivery Scanner screen.
The Network Delivery Scanner
screen appears.
D
Make sure  that  no previous set-
tings remain.
Note
ɼIf  a  previous  setting  remains,
press the {Clear Modes} key.
E
Place the original in the machine,
and then make the scan settings
and settings for orientation if nec-
essary.
Reference
p.12 “Scan Settings”
p.25 “Setting Originals”
Making the settings
A
Press 
[
Options
]
.
B
Select  items  such  as 
[
Resolu-
tion
]
[
Original Orientation
]
, and
[
Scan Size
]
using {U} or {T},
and then change their settings.
Scan settings can be made in the
same way as default scan set-
tings. See p.12 “Scan Settings”.
C
Press the {Cancel} key.
The Network Delivery Scanner
screen appears.
F
Specify the destination.
To specify a destination, you can
select it using the Quick Dial key,
search for and select it from the
Destination List, select it by speci-
fying a registration number, or en-
ter the e-mail address directly.
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Delivering Scan Files
51
5
Note
ɼWhen  using  ScanRouter  V2
Lite/Professional, the Destina-
tion List is updated automati-
cally.
Using a Quick Dial key to select a 
destination
A
Press  the  Quick  Dial  key  in
which the destination is regis-
tered.
Reference
For more information about
how to register the destina-
tion, see General Settings
Guide. 
B
To select more destinations, re-
peat step 
A
.
Note
ɼTo  deselect  a  destination,
press {U} or {T} to display
the Destination in the desti-
nation field, and then press
the {Clear/Stop} key.
Searching to select a destination 
by name 
A
Press  the  {Search  Destination}
key.
B
Select 
[
Search  by  Name
]
using
{U} or {T}, and then press the
{OK} key.
C
Enter the beginning of the des-
tination name, and then press
the {OK} key twice.
Note
ɼEnter  the  first  character  or
characters of the destination
name.
ɼIt is necessary to differentiate
between uppercase and low-
ercase.
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Using the Network Delivery Scanner Function
52
5
Reference
For information about how
to enter characters, see Gener-
al Settings Guide.
D
Select  the  destination  using
{U} or {T}, and then press the
{OK} key.
E
To select more destinations, re-
peat steps 
A
to
D
.
Note
ɼTo  deselect  a  destination,
press {U} or {T} to display
the destination in the Desti-
nation field, and then press
the {Clear/Stop} key.
When selecting a destination 
from Destination List
A
Press  the  {Search  Destination}
key.
B
Select 
[
Display  Destination  List
]
using {U} or {T}, and then
press the {OK} key.
C
Select  the  destination  using
{U} or {T}, and then press the
{OK} key.
D
To select more destinations, re-
peat steps 
A
to 
C
.
Note
ɼTo  deselect  a  destination,
press {U} or {T} to display
the destination in the Desti-
nation field, and then press
the {Clear/Stop} key.
Searching to select a destination 
by registration number
A
Press  the  {Search  Destination}
key.
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