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GETTING STARTED WITH INDESIGN CS5

· 11

Master pages are used to apply design elements across all pages within a document.

The advantage of using a master page is that the elements created on it will be applied to every page in the exact

same location, without having to duplicate work individaully on each page. And, if any changes are made, they

are automatically made on every page to which that master page was applied.

Page numbering, folios, and backgrounds are some of the most common items that take advantage of the master

page.

Follow the steps below to create items on the master page.

Double-click the A-Master from the Pages panel (below).

Once on the A-Master page, any design created will be applied to all pages within the document. To

return to your document’s actual pages, double-click the page you would like to go to from the pages in

the lower half of the Pages panel.

NOTE:

Objects created on the master page will only be selectable on the master page — you will need to return

to the master page to make changes.

If new pages are added, you can apply the master page to them by dragging the page onto the new page in the

Pages panel, or by right-clicking the page in the Pages panel and choosing APPLY MASTER TO PAGES… from the

contextual menu.

MASTER PAGES

Double-click to

access A-Master.

The tiny “A” indicates

that A-Master has

been applied to this

page.

Master Pages

Regular Document Pages

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Object in InDesign can be placed on different invisible layers. Each layer acts like a transparent sheet on which

all of that layer’s objects sit.

In InDesign, layers are convenient for working with overlapping objects, especially when isolating types of

objects can make it easier to work with them. Layers can be hidden, locked, and moved up or down in the

“stack.”

On the Layers panel, you can see and create new layers. Every InDesign document must have at least one layer,

but you can add many more above or below that initial Layer 1. Double-clicking a layer will enable you to set

options for that layer, including a custom name, and color. When selected, frames are colored to match the

color set for the layer the frame is on.

The “stack” of layers can be re-ordered top to bottom by dragging their names up and down in the list on the

Layers panel.

One of the best uses for a layer is for a large backdrop or background image. When large image files are placed

in a layout, it can dramaticly decrease the performance and speed at which the layout can be edited. If the

backdrop or background is on its own layer, you can simply turn off the visibility of that layer, thus hiding the

backdrop and increasing the speed at which the layout can be manipulated.

LAYERS

Indicates which layer is selected

for editing.

Toggle a layer’s visibility by

clicking the eye icon or the

empty space in that column.

Lock a layer or unlock it by

clicking the lock icon or the

empty space in that column.

When a layer is locked, none

of the objects on that layer

are selectable, so they can’t be

moved or deleted accidentally.

This handle lights up when an

object is selected — drag it up

or down to move the selected

object to a new layer.

Create a new layer.

Delete the highlighted layer.

TIP!

Click the disclosure triangle in front of any layer’s name to see a selectable list of all of the objects on that layer.

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GETTING STARTED WITH INDESIGN CS5

· 13

To contine a story from one text frame to another, click the exit point on the first text box and then, click the

entry point on the second one, or use the cursor to draw a new text frame. This establishes a text thread between

the two frames. Text will now automatically flow between the boxes.

If there is more text beyond what is shown in a text box, the exit point will turn red, and display a red

plus mark. Click this mark to create a new thread to place the remaining text in another text box.

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The Type Tool allows you to work with text in multiple ways on a layout.

The Type tool is located on the toolbar, and can be quickly selected by pressing

when you are not currently typing in a text box. Clicking and holding on the Type

Tool will open the submenu, where the Type On a Path Tool can be selected.

With the Type Tool selected, click and drag to create a text box.

Selecting any empty frame with the Type Tool will automatically change that frame to a text frame, so be careful

where you click!

Use the column

adjustment in the

Control Panel to

change the number

of columns. You can

change at any time.

To import text from another

document, choose FILE > PLACE…

Command

(on Mac) or

Control

(on Windows)

THE TYPE TOOL

and

Exit Point

Entry Point

Arrows will appear in the

exit points and entry points

to indicate the flow of text

from one frame to another.

To see a blue line repre-

senting each text thread,

choose VIEW > EXTRAS >

SHOW TEXT THREADS.

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The Type on a Path Tool is used to type on lines or the perimeter of objects.

Selecting a line will allow the text to follow the contours of that line.

For the example below, a stroke color and thickness was added to the line, but you can

create a line or object with no fill or stroke so that only the type is visible.

After typing on a path, you can select the line or object with a selection tool to adjust

the handles as shown to position the start and end of the text. Text on a path also has

entry points and exit points, just like any other text frame.

Create a shape using the pen, pencil, line, or frame tools.

Select the Type on a Path Tool in the submenu “under” the Type Tool

Move the I-beam cursor over the path that you would like to put the text on. When you are over an

acceptable path, a tiny + symbol will appear next to the

I-beam:

Type, place, or paste the text you would like, and edit its font, size, etc., as

desired.

You can use the handles to slide the start and end points along the path.

Open TYPE > TYPE ON A PATH > OPTIONS… to set effects such as Skew or 3D

Ribbon, if desired.

TYPE ON A PATH

som

e text that follows an unusual

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e. This is Type on

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•

s also

e o

r ti

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h n

OU CAN MAKE SOME IMPRESSIVE EFFECTS THIS WAY!

text

Start Point

End Point

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GETTING STARTED WITH INDESIGN CS5

· 15

InDesign can work with any of the fonts that are installed on your computer. To add new fonts, you must add

the font files to the Mac or Windows operating system you are working with, and then re-launch InDesign to

begin using them. If you are using a shared or lab computer, you may need an IT Administrator to add the

fonts for you. See the documentation or help files for your operating system for specific installation instructions.

WORKING WITH FONTS

REPLACING A FONT

To replace a font throughout a document (even if the original font is missing),

follow these steps:

Choose FILE > PACKAGE… and select the Fonts item in

the left column.

Click the FIND FONT… button. The Find Font window

will appear.

Select the font to replace from the list and then set the

font to Replace With as shown.

Click CHANGE ALL to replace the selected font on the

entire layout.

Click DONE and then CANCEL to exit the Package

dialog box and return to the layout.

MISSING FONTS

Upon opening a layout, if the font files necessary

for the document can’t be found, InDesign will warn you, and give you the

choice to FIND FONT or click OK to skip the warning.

Choosing FIND FONT will open the Find Font window as pictured above. Follow

the same steps for Replacing a Font as described above to replace any missing

fonts in a layout.

Choosing OK will not replace the font. Any missing fonts will be highlighted

in pink on a layout in Normal View.

IMPORTANT!

You must replace these missing fonts or install the font files

before printing or making a PDF, or the text will not print as expected.

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Type styles allow a user to create presets of font and paragraph settings to quickly apply to text on a layout. For

example, you might create a style for your headlines, and a style for your body text, and then apply them to the

corresponding text. This will ensure that everything is consistent throughout your document and your book.

If you later decide to make changes to the way a certain kind of text looks, you can simply edit the style defini-

tion for that kind of text, and all text with that style will automatically be updated. Styles can be saved and

loaded, so they can easily be copied from one InDesign document to another, and can also be embeded into

templates for standardizing settings.

Type styles come in two kinds: Paragraph Styles, which apply to entire paragraphs, and Character Styles, which

apply only to the individual letters, numbers, and symbols (characters) selected.

CHARACTER STYLES

Character Styles are a collection of formatting attributes that can be applied to text in a single step.

To access the Character Styles panel, select it in the menu WINDOW >

STYLES > CHARACTER STYLES or press

Command

Shift

F11

(on Mac)

Shift

F11

(on Windows).

To create a new character style, click the icon at the bottom of the

panel.

To veiw the Character Style Options Window, double-click a style on the

Character Style palette. The Character Style Options Window allows

you to define basic character formats, character color, and advanced

type options.

After defining the options, click

OK to save them.

To apply a character style, select

the desired text and then click the

desired character style to apply the

preset format instantly.

Character styles can also be imported

from another document by clicking

on the fly-out menu on the Character

Styles panel, choosing LOAD CHARACTER

STYLES… and then selecting the docu-

ment with the desired styles.

USING STYLES

Fly-out

Create a New Style

Current Style

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GETTING STARTED WITH INDESIGN CS5

· 17

PARAGRAPH STYLES

Paragraph Styles include both character and paragraph formatting attributes, and

can be applied to a paragraph or range of paragraphs. Unlike character styles,

there is no need to highlight the entire paragraph to apply a style — the style will

apply to whichever paragraph your cursor is currently in.

To access the Paragraph Styles panel, select it in the menu WINDOW > STYLES

> PARAGRAPH STYLES or press

Command

F11 (on Mac) or

F11 (on

Windows).

Creating a new paragraph style is the same as creating a new character style

— just click the appropriate icon at the bottom of the panel.

To veiw the Paragraph Style Options Window as pictured below, double-

click a style on the Paragraph Style palette. The Paragraph Style Options

Window will allow you to define basic formats, color, and advanced type

options along with paragraph settings, drop caps, and other advanced

paragraph settings.

After defining the options, click OK to save them.

To apply a paragraph style, select the desired paragraphs (or just place your cursor in the paragraph, for a

single paragraph), and then click the desired paragraph style in the panel to apply the format instantly.

Paragraph styles can also be imported from another document by clicking on the fly-out menu on the top right

corner of the Paragraph Styles panel, choosing LOAD PARAGRAPH STYLES… and then selecting the document

with the desired styles.

New

Clear Style

TIP!

To load all of the type styles from another document (including both the paragraph and the character styles),

choose LOAD ALL TEXT STYLES… from either panel’s fly-out menu.

Current Style

ADVANCED TEXT TECHNIQUES

CREATE OUTLINES

Creating outlines converts text into a vector graphic. This means that the individual characters (letters, numbers,

symbols) are no longer text, but are actually drawings. This allows you to manipulate the individual shapes of

each character, as if they were lines drawn by the pen, pencil, or line tools.

IMPORTANT!

Once text is converted to outlines it can not be edited by the text tools any more.

Select the desired text and then choose the menu option TYPE > CREATE OUTLINES.

Modify the text using the Direct Selection Tool (white arrow), just as if each letter were its own graphics

frame. One use for this feature is placing an image inside of a word that has been converted to outlines.

Once a character is converted to outlines, each individual point on that character can

be manipulated using the Direct Selection Tool, allowing you to distort or even create

a whole new look from the original.

NOTE:

Creating outlines removes the need for the actual font file. If you need to

make sure desired text does not change when viewed on different computers that may

or may not have the same fonts as yours, you could create outlines of the desired text,

making it a graphic and no longer dependent on the actual font files.

CAUTION!

Be careful when converting large bodies of text to outlines — once it has

FILL WITH PLACEHOLDER TEXT

Oftentimes, when creating brand new layouts, a designer would like to

test a layout before all of the text is ready. In order to get a sense of how

a layout or part of a layout will look with text in it, designers will use

‘gibberish’ Latin text as a placeholder until the actual text is available

(sometimes called “lorem ipsum text,” after the first two words of the

traditional set of Latin phrases used by designers for decades).

InDesign can automatically generate appropriate placeholder text for

this purpose. In any text frame, simply right-click and choose FILL

WITH PLACEHOLDER TEXT from the contextual menu, or choose from the

main menus TYPE > FILL WITH PLACEHOLDER TEXT. InDesign will fill the

remaining space in the text frame with random Latin.

Why Latin? The Latin gibberish mimics the look of English words,

sentences, and paragraphs, so the text ‘flows’ more realistically. Also, if

you forget having inserted the placeholder text, spell check should catch

any leftover Latin words on the layout before they go to print.

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lat officia quosam aut ium que nus diti

comniendant libus sed magnim et ipsaecatur

molenias evel iume voluptat ut facest laut

maiossit estrupt aturem aliquibus plitae

seniscilit, alibusa pienitiis dolorest, unt.

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rore iliam voluptatur? Lorero volupti ssinit

aperore riaepudite a velliciis exernate pa id

GETTING STARTED WITH INDESIGN CS5

· 19

Placing images into a layout can be done in several ways. Acceptable image types for Balfour pages are JPEG,

TIFF, and EPS.

To place an image, you can either create an appropriate graphics frame first, or create one as you place the

image.

Choose FILE > PLACE… or press the shortcut

Command

D (on Mac) or

Control

D (on Windows)

Select the desired image or images — use the

Shift

Option

(

Alt

on Windows) to select

more than one image, and then click OPEN. If an empty frame was selected before you chose FILE >

PLACE…, the image will appear in your frame, and you can skip the remaining steps.

If you did not select an empty frame before choosing FILE

> PLACE…, your cursor will change to a “loaded” cursor,

with a thumnail version of the image ready to be placed. If

you chose more than one image, a number will be shown

in parentheses, indicating how many images are currently

“loaded” into the cursor. Use the arrow keys on the keyboard

to change which image is ready to be placed.

To place an image into an empty frame, click that frame. To

replace an image already in a frame, hold down

Option

(on Mac) or

Alt

(on Windows) while clicking it. To place the image in a brand new frame, click and

drag to draw a frame, or just click to create a frame as large as image at 100% size.

When placing an image into a frame, the picture might be larger or smaller than the frame itself. Fitting options

allow you to either fit the image to the frame or fit the frame to the image. To access fitting options select an

image frame and open the menu item OBJECT > FITTING and choose the desired option, or use the tools on the

Control Bar:

IMAGES

TIP!

If you are working on a slower computer, it is a good idea to crop images to the size of the target frame

before placing the image into InDesign. This creates smaller file sizes and increase the performance of the

layout when being edited. For example, if the target picture frame were 4 in. x 6 in. and the image being placed

into that frame were 40 in. x 60 in. It would take a lot of computational power to manipulate the image. If it is

cropped down to 4 in. x 6 in. before placing, it will drasticly decrease the file size and will allow the layout to be

edited more quickly.

Fit frame to content

Fit all content proportionally

Fit content to frame

*CAUTION!

The fit content to frame tool can distort photos!

Center content

within the frame

Fill the whole frame

proportionally

Click here to have InDesign

automatically maintain the fit,

even if the frame changes.

When working with text and photos/graphics on the same page, there are often situations where it would be

convenient or aesthetically pleasing for a space to be left in the body of text around an image. Text wrap allows

you to force text to “wrap” around a frame with an image in it (or even more text).

Place an image on a layout with text.

Move the frame with the image over the text frame, so that

they overlap.

Open the Text Wrap panel from WINDOW > TEXT WRAP menu

item, if it is not already open.

Click the appropriate wrap style at the top

of the panel, and set how far away the text

should be kept below.

IMAGE WRAP

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Wrap around

bounding box

Wrap around

object shape

Jump object

Jump to

next column

No wrap

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If you have created a clipping path in

Photoshop, you can select it using the

Type: option on the Text Wrap panel.

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