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About uniFLOW Collaboration
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About uniFLOW Collaboration
By integrating Desktop and uniFLOW, the documents scanned by iR devices
managed by uniFLOW and their properties can be edited on Desktop.
The following shows the advantages of using uniFLOW:
•
OCR documents in 137 languages capture the information contained within the
scanned document
•
Highly compress scanned documents to allow simple emailing and reduce file
storage needs
•
Enter email addresses, file locations or index data directly on the iR device panel*
•
Select different scanning workflows to allow different document processing based
on document type*
* Features require a uniFLOW Scan Device License for MEAP
Adding "Process with imageRUNNER ADVANCE Desktop" workflow element to
Scanning workflow in uniFLOW will enable collaboration with Desktop.
The following shows an example of Scanning workflow.
Scanning Workflow Including "Process with imageRUNNER ADVANCE Desktop"
Workflow Element (Example)
NOTE
The green rectangle in the screenshot marks the workflow element "Process With
imageRUNNER ADVANCE Desktop".
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About uniFLOW Collaboration
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"Process with imageRUNNER ADVANCE Desktop" workflow element is followed
by the following four scenarios depending on the result of processing in Desktop.
1. Success: When the job (the combination of the scanned document and meta-data)
returns to uniFLOW Server
2. Timeout: After the job is downloaded from uniFLOW Server, the time set in the Time out
parameter of "Process with imageRUNNER ADVANCE Desktop" workflow element has
passed
3. Deleted: When the job was deleted in Desktop
4. Error: When an error occurs during the job transmission
In the user's computer, the job is handed over via the following Hot Folders.
1. Desktop Hot Folder
uniFLOW Client stores the job received from uniFLOW Server in this folder. Desktop
takes out the job from this folder and moves it to My Tray, so that the user can edit it.
2. uniFLOW Hot Folder
When the user returns the job to uniFLOW, Desktop stores the job in this folder.
uniFLOW Client takes out the job from this folder and returns it to the Scanning workflow
in uniFLOW Server.
NOTE
See the uniFLOW manuals about the details, for example its operation procedures.
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Required System Environment
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Required System Environment
When integrating Desktop and uniFLOW, use them under the system environment
satisfying both applications.
See the uniFLOW manuals for the required system environment for uniFLOW.
The collaboration function with Desktop (Scan to Application) is only provided by
uniFLOW Client for Windows. uniFLOW Client for other operating systems cannot
collaborate with Desktop.
Hardware
■Compatible iR Devices
Contact the sales personnel or the dealer where you purchased this product about
the compatible iR devices.
Software
■ Supporting uniFLOW Version
The following version of uniFLOW must be installed.
•
uniFLOW Version 5.1 or later
■ Supporting Desktop Version
The following version of Desktop must be installed.
•
Desktop Version 2.0.1 or later
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Required System Environment
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System Configuration Example
The following shows an example of system configuration.
System Configuration (Example)
imageRUNNER
ADVANCE Desktop
NTware
(Scan workflow)
Session Container
OCR etc..
Export
Scan to Workflow
uniFLOW Client
Edit Property
Edit Document
iR Device registered
to uniFLOW
User’s computer
uniFLOW Server
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Operation
This chapter describes the operation procedures when using Desktop and uniFLOW
collaboration.
Operation Flow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2
Confirming the Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5
Confirming the uniFLOW Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5
Confirming the Desktop Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5
Receiving from uniFLOW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7
Editing on Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-9
Editing the Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-9
Editing the Properties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-15
Returning to uniFLOW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-18
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Operation Flow
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Operation Flow
The following shows a typical operation flow when Desktop and uniFLOW are used
in collaboration.
1.
Confirming the Settings
1. Confirm the uniFLOW settings. (Required only at the first time)
2. Confirm the Desktop settings. (Required only at the first time)
2.
Receiving from uniFLOW
1. Scan the document from an iR device registered to uniFLOW.
2. The scanned job is processed according to the workflow in uniFLOW.
3. When the processing reaches the "Process with imageRUNNER ADVANCE Desktop"
workflow element, the job is downloaded from uniFLOW Server to the user's computer.
4. uniFLOW Client moves the job downloaded to the user's computer to Desktop Hot
Folder.
5. Document Monitor periodically moves the job stored in Desktop Hot Folder to My Tray.
6. Start Desktop. The job is stored in My Tray.
3.
Editing on Desktop
1. Edit the received document on Desktop and save the changes.
2. Edit the properties of received document and save the changes.
4.
Returning to uniFLOW
1. Drag and drop the job on [uniFLOW] icon in the Desktop Output Bar.
2. Desktop moves the saved job from My Tray to the uniFLOW Hot Folder.
3. uniFLOW Client returns the job to the Scanning workflow in uniFLOW Server.
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Operation Flow
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The following shows the flowchart of Desktop and uniFLOW collaboration.
Flowchart of Desktop and uniFLOW Collaboration
Returning to uniFLOW
Confirming the Settings
Receiving from uniFLOW
Editing on Desktop
Start
Confirm uniFLOW setting
Confirm Desktop setting
(1) Scan document
(2) Download job
(3) Move job to Desktop
Hot Folder
(5) Edit the document
(7) Move job to
uniFLOW Hot Folder
END
(8) Return job to workflow
(4) Move job to My Tray
(6) Edit the properties
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Operation Flow
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The following shows the Desktop and uniFLOW collaboration flow.
Desktop and uniFLOW Collaboration Flow
User's computer
uniFLOW Client
uniFLOW Server
Desktop
Meta-data
XML
(7) Move to uniFLOW Hot Folder
(2) Download
(4) Move to My Tray
(5) Edit document
(6) Edit properties
Document data
TIFF/PDF
Desktop Hot Folder
uniFLOW Hot Folder
iR Device registered to
uniFLOW
(1) Scan
(8) Return to workflow
Scanning
workflow
Document
Job = document + meta-data
(3) Move to Desktop
Hot Folder
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Confirming the Settings
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Confirming the Settings
Confirming the uniFLOW Settings
On uniFLOW side, adding the "Process with imageRUNNER ADVANCE Desktop"
workflow element to the Scanning workflow enables the collaboration with Desktop.
The following shows the procedure to confirm the uniFLOW settings.
NOTE
This procedure is only required at the first time using the Desktop and uniFLOW
collaboration.
1
Confirm that uniFLOW Client is installed on the user's
computer.
2
Confirm that "Process with imageRUNNER ADVANCE
Desktop" workflow element is registered in the Scanning
workflow.
NOTE
•See "About uniFLOW Collaboration" in Chapter 1 for details on the Scanning
workflow.
•See the uniFLOW manuals for the procedure to edit the workflows.
Confirming the Desktop Settings
When Desktop is installed on the user's computer with uniFLOW Client installed,
[uniFLOW] icon is displayed on the Output Bar, which enables the collaboration
with uniFLOW.
The following shows the procedure to confirm the Desktop settings.
NOTE
This procedure is only required at the first time using the Desktop and uniFLOW
collaboration.
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Confirming the Settings
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Install Desktop on the user's computer with uniFLOW Client
installed.
NOTE
For more information on how to install Desktop, see "imageRUNNER ADVANCE
Desktop Installation Guide."
2
Start Desktop.
[uniFLOW] icon is displayed on the Output Bar.
The uniFLOW Hot Folder and Desktop Hot Folder are created automatically.
NOTE
If [uniFLOW] icon is not displayed on Desktop, see "FAQ" in Appendix.
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