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Finding and Opening a File
There may be times when you are unable to remember where you
placed or how you named a file. There may be other times when
you want to locate all files in your system that pertain to a particular
topic.
For these situations, there is the Find and Open feature on the File
menu. This opens the Find and Open dialog.
In general, you specify words you want to search, specify the folder
in which you want to conduct the search, and specify other criteria,
such as searching through the contents or file names. You then
press ENTER to run the search. When complete, the resulting files
appear in the Results list along with checkboxes for you to select
the files you want to open. Press ENTER to close the dialog and
open the checked files.
The contents of the Find and Open dialog are:
• The Words to Search for combo box. Type any keywords or a
partial file name. Do not enter common words, such as “and,” or
“the.” The box also contains a list of up to ten keywords from
previous searches. Use the UP and DOWN ARROWS to
retrieve a word or phrase from the list.
• The text box, Look Under. Here, type the path name of the
folder in which you want to search. If you are not sure where the
folder is located, type a question mark. A folder tree appears in
which you can navigate and select the desired folder. If you are
unsure of the exact folder names, you can use an asterisk or
press CONTROL+E. Kurzweil 1000 attempts to complete the
name for you.
• The list box, Look at. Select Contents to search for the
keywords in the contents of files. Select File Name to find the
keywords in the file names.
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• The Case Sensitivity list box. Select Enabled to have Kurzweil
1000 find only those files that contain the words that match the
exact case you specified for the search. For instance, if you
request a search for the verb march with no capital letters, and
you enable Case Sensitivity, Kurzweil 1000 will return files that
contain that word, but not ones that contain the month March
with a capital M.
• The Match Requirements list box. Select All to search for files
that match all the words you specified. Select One or More to
match one or more of the words.
• The Results checkbox list. After the search, the resulting files
are listed here with checkboxes. Select the checkboxes of the
desired files.
You can cancel a search and exit from this dialog any time by
pressing ESCAPE. If a search has begun, the first press of the ALT
key cancels the search. To exit the Find and Open dialog, press
ESCAPE again.
Note: The Find and Open feature does not search in ZIP files or
folders.
Opening a File at a Bookmark Location
When you use the File Open (Control+O) command, you can
directly open the file to a bookmarked page.
To go to a Bookmark from File Open:
1. Press Control+O to access the File Open dialog.
2. Navigate to the desired directory in the Folder list.
3. Tab to the File list and find the file you want to open.
4. Press the Right Arrow key to determine if the file contains
bookmarks or not.
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If the file has bookmarks, a second window with the Bookmark
List opens.
5. In the Bookmarks List, you can use the Up/Down arrow keys to
move through the bookmark descriptions.
6. When you hear the one you want, press Enter to open the file to
the selected bookmark.
To return to the File List from the Bookmark List without selecting a
bookmark, press the Left arrow key.
Unlike the Go to Bookmarks dialog, Search and Sort Bookmark
features are not available in the Bookmark List.
Pressing the Escape key while in the Bookmark List closes both the
Bookmark List and the File Open dialogs.
Notes About Opening Files
• If you have Microsoft Word for Windows installed on your
computer, Kurzweil 1000 uses Word’s file converters to open
unsupported file types. If Word does not have a converter for the
file type you are trying to open, the internal converters are used.
• If you are opening a multi-page document, you can stop the
recognition process by pressing ESCAPE. You can later resume
recognition by pressing F9. When you suspend recognition, you
cannot use the Rerecognize, Insert or Rescan functions until you
have either closed the document or resumed recognition.
• Kurzweil 1000 opens Adobe PDF files automatically. If you are
using the FineReader 7 engine, you will have to provide a
password.
• You can only open password-protected PDF files if the
FineReader OCR engine is selected in the Recognition
Settings tab page.
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• When opening a non-encrypted PDF file, Kurzweil 1000 collects
the file’s bookmarks, allowing you to use them to go to a
bookmarked page. If the bookmark description matches text on
the page, Kurzweil 1000 will take you to the first instance of that
text.
Closing a File
1. Do one of the following:
Open the File menu and choose Close (mnemonics ALT+F+C).
Or press the F4 key.
If you haven’t changed the file, it closes immediately. If there are
changes, Kurzweil 1000 asks if you want to save them.
2. Press ENTER to save the changes and close the file. Press
TAB to go to No, then press ENTER to close the file without
saving. To Cancel the close request and return to the
document, press ESCAPE.
Saving a New Document as a File
To perform a simple file save:
1. While in the open document, do one of the following:
Open the File menu and choose Save (mnemonics ALT+F+S).
Or use the shortcut CONTROL+S.
The File dialog appears with your cursor in a text box that lets
you enter a file name. Kurzweil 1000 suggests a default name
based on a phrase at the beginning of the document. At the end
of the file name is the default file format .KES.
2. You can either type a new name or leave the default, then
press ENTER.
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To save the file in a folder other than the current folder:
1. Open the File menu and choose Save As (mnemonics
ALT+F+A).
2. In the File dialog, do one of the following:
Type the entire path name in the File Name text box.
Or press SHIFT+TAB to go to the Folder tree and navigate to the
desired folder.
3. Press ENTER when you are done.
To specify a particular file format for the document:
1. Open the File menu and choose Save As (mnemonics
ALT+F+A).
2. In the File dialog, go to the Current Format list (ALT+T).
3. Use the UP/DOWN ARROW keys to hear the available file
formats, and stop when you reach the desired one to select. Or
you can jump to a particular format by typing the first character
of its name.
The File dialog contains the most commonly used formats (such
as Braille Grade 2, DAISY, HTML, KES, MS Word, RTF, and
Text) and the option, Other.
Selecting Other and pressing ENTER opens a separate dialog
with a list of formats. Select the desired format. Press ENTER or
CONTROL+O to apply your selection and return to the File
dialog.
4. Press ENTER when you are done with the File dialog.
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Saving an Existing File with its Name and Format
After saving a file for the first time, you can save changes to the file
without using the File dialog.
To save an existing document with its current name and format:
Open the
File
menu and choose Save (ALT+F+S). Or use the
shortcut, CONTROL+S, for Save.
Saving an Existing File with Another Name or Format
After saving a file for the first time, you can access the File dialog
box again to save the file with a new name or format. The older file
version with its original name and format remains on the system.
If you save an existing document to its original name and file type,
the file is saved to its original folder. This is not necessarily the
current folder. If you change the name or file type, check the Folder
tree list to be sure that the appropriate folder is selected.
You can save files in the following formats:
Braille, Grade 2.
DAISY (3.0).
ePub.
HTML.
HTML.
HTML 3.
KES.
MS Word 2007.
MS Word for Windows 14.
RTF.
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Text.
Other. Select this option to hear and choose other file
formats. In the Select a Format list use the UP/DOWN
ARROW key.
To save an existing file with a new name or format:
1. With the cursor in the desired document, open the File menu
and choose Save As (mnemonics ALT+F+A).
The File dialog opens. Your cursor is in the File Name text box,
containing the current name and format for the document.
2. Type a new name and/or different extension. You can also go
to the Current Format list (ALT+T) to select a different
extension.
3. Press ENTER.
Saving Partial Documents
You can save selected text or a range of pages in a document.
To save selected text as a new document:
1. With the desired document open, select the text you want to
save.
2. Open the File menu and choose Save Partially (ALT+F+T).
The Save Partially dialog opens and indicates that you want to
save the selection.
3. Press ENTER to confirm the selection.
The File dialog opens with your cursor in the File Name text box.
4. Type a new name and/or different extension. You can also go
to the Current Format list (ALT+T) to select a different
extension.
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To save a range of pages as a new document:
1. With the cursor in the desired document, open the File menu
and choose Save Partially (ALT+F+T).
The Save Partially dialog opens with the cursor in the From
page range box. The From and To boxes display the first page
number of your document and the last page, respectively. By
default, Kurzweil 1000 saves all of the pages.
Note: If you have user-defined page numbering, such as
preliminary pages, in your document, Kurzweil 1000 uses the
user page number for the first page of the new document.
2. Type the page number From which you want to begin the
partial save.
3. TAB to the To box and type the ending page number.
4. Press ENTER to confirm the selection.
The File dialog opens with your cursor in the File Name text box.
The default file format for the new document is the Kurzweil
1000 .KES file format.
5. Type a new name. To hear the current file format and/or to
select a different file format, press ALT+T.
6. Press ENTER.
Notes About File Formats and Extensions
If you select a format from the Other format list, that format is
automatically added to the File dialog that appears when you use
the Save As feature.
You can delete any item from the Current Format list, except Other
by using the DELETE key on the keyboard. KES or TXT, are
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Kurzweil 1000 system standards. If you delete them, they reappear
the next time you open the File dialog.
If you type a file name without an extension in the File Name text
box, Kurzweil 1000 updates it to include an extension when you
select a file format in the File Format list.
If you type a file name with an extension, the system uses the
extension to save the file, regardless of any format choice you make
using the Format list.
If you change the file format in the Format list, but do not change
the file extension in the File Name text box and the extension
matches the original file format, the system saves the file in the
format you selected in the Format list, and ignores the extension in
the text box.
Printing a Document
To open the Print dialog and print a document:
1. With the cursor in the desired open document, open the Print
dialog using one of the following methods:
Open the File menu and choose Print (mnemonics ALT+F+P).
Or use the shortcut CONTROL+P.
The Print dialog opens with your cursor in the Printer list. If
there is more than one printer connected to the system, you can
use this list to select one.
2. Press ENTER.
Notes:
By default, Kurzweil 1000 prints to Fit Image to Paper. The
resulting image is slightly smaller. You can disable this option by
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