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'Starting page'
Numberoffirstpagecontainingthisfield
'Repeatevery'
Numberofpagesinthecycle.
Ifyouenteranumberthatisbiggerthanthe
numberofpages(afterthestartingpage)inthe
document,onlyonemulti-pagesetwillbecreated.
4. Click'OK'.
Tip:
Select'Fields'fromtheViewmenutoviewthepositionoffieldsandtagsonthe
page(see
Viewing andediting datafields
).
Settingtagoptionsinfielddefinitions
Optionsforsearchtagsaresetupinthe'Searching'sectionoftheFieldwindow.
Asearchtagcanbeatextstringorafontcharacteristicsuchasaparticular
style, point size,typeface,weightetc. Specialistsmayalter thefontcharacteris-
ticssetupfor afieldtosetwhichcharacteristic(s)mustbematchedbeforea
fieldisrecognised.(see
FontAttributesfor Specialists
in
Chapter3
).
Youcansetthefieldendoptionstodefinehowtheendofafieldisdetected,
Tosettagoptions
1. Select‘FieldDefinitions...’fromtheEditmenuandclickonthetagyouwish
toeditonthefieldnamelist.
OR
Right-clickonatagandselect‘EditFieldxxx’andthen‘Properties...’
2. Click k the ‘Searching’tab.
3. Selectfromtheoptions:
‘Multipleoccurrencesallowed’
Afieldmayoccurmorethanonceperpage.
‘Subfieldsmayprecedethetag’ Sub-fieldsmayoccurearlieronthepage
thanthetagitselfe.g.onthepreceding
line.
4. Specialistsmayusethe‘Requiredfontcharacteristics’sectiontoalterthefont
characteristicssetupforafield(see
Font AttributesforSpecialists
in
Chapter
3
). Select ‘Match’toset whichcharacteristic(s)mustbematchedbeforea
fieldisrecognised.
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RedTitanEscapeE
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114
5. Thetagstringitselfisonlyusedifits'Match'boxischecked.Ifthe'Match'
boxischeckedandthestringisnullthenamatchwilloccurifanytext
whateverisfoundinthedesignatedarea(subjecttoanyfontcharacteristics
thatare being checked).
6. Tosetoptionsforother r tags,clickthe'Definitions'tabthenselectthe tag
fromthedropdownlist.
Tosetfieldendoptions
1-2.Asabove.
3. Todefinehowtheendofafieldisdetected,selectfromtheoptionsinthe
'FieldEndsat'section:
‘New tag’
Fieldendswhenanothertagfound
‘Endofpage’
Fieldterminatedbyendofpage
‘Blankline’
Fieldendswhenablanklineisencountered
4. Typeinavaluefor:
AfterColumn
Maximumextentofthefieldincharacters
After Rows
Maximumextentoffieldsinrow
5. Repeatforotherfields.
6. Click k 'OK'.
Tip:
Select‘Fields’fromtheViewmenutoviewthepositionoffieldsandtagsonthe
page,see
Viewing and editing datafields.
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Seealso:
Fontattributesfor specialists
in
Chapter 3
CreatingspecialfieldsforPDFexport
EscapeE
canbeusedtocreateunfilledPDFforms(AcroForms).Youcansetup
datafieldsinyourdocumentthatwillberenderedasvariousspecialelementsin
yourfinaloutput.
YoucanalsoopttocreateaTableofContentsfromselectedfields,orfromtags.
TocreatespecialfieldsforPDFexport
1. Select'FieldDefinitions..'fromtheEditmenuandclickonthefieldyouwish
toeditonthefieldnamelist.
OR
Right-clickonafieldandselect'EditFieldxxx’andthen‘Properties...'
2. Choosethe'PDF'tab.Thecurrentlyselectedfieldwillbehighlightedinthe
'tree'.
3. Choosewhichtypeofelementthefieldshouldbe:
Submitbutton
Forsendingthecompletedform.Selectaresponseformat
andsupplyaURL.
Options
: Drawbutton,Drawborder.
Resetbutton
Thiswillclearanydatathathasbeenenteredintothe
form.
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Options
: Drawbutton,Drawborder.
Hyperlink
Createsalinktoanotherdocument.EnteraURL.
Options
: Draw w border.
Radiobutton
Forselecting oneoptionfromseveral.Choosewhetherthe
imageoftheradiobuttonistobeplacedtothe'Left'or
'Right'ofthe field,or'Centre'(atthe topleftoftheswept
area).
Options
: Checked,Draw w border.
Checkbox
Forselectinganindependentoption.Choosewhetherthe
imageofthecheckboxistobeplacedtothe'Left'or
'Right'ofthe field,or'Centre'(atthe topleftoftheswept
area).
Options
: Checked,Draw w border.
Editabletextfield Foraddingdatatotheform.
Option
: Draw w border.
Listbox
Forselectingoneitemfromapanelofmanyitems.To
create/editthe listofitems,click'Edit...'inthe'Choices'
section.Typeinthelistthenclick 'OK'.Selectthe itemto
behighlightedintheformfromthe'Choices'drop-down
list.
Options
: Dropdown,Editable,Drawborder.
4. Click k 'OK'.
Repeatforallfieldstoberenderedasspecialelements;notethatuntreatedfields
willbedisplayedas'Normal'onthe'PDF'pageofthedialogue.
Options:
Drawbutton
Placesanimageofabuttonontheform.Thetopleft
cornerofthebuttoncoincideswiththetopleftcornerof
thefield.
Drawborder
Drawsaborderaroundtheareaoftheformsweptoutto
definethefield.Abordermaybeaddedtoanyspecial
field,butisparticularlyusefultosurroundComboboxes.
Dropdown
Ticktomakelistboxintoa'Combo'box.
Editable
ForUserstoenteranitem(Comboboxonly).
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RedTitanEscapeE
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Checked
Ticktoshowthisfield'selected'whentheformisopened
or reset.
TomakeatableofcontentsforPDFexport
1. Select'Export...' ' fromtheFile menu.
2. Select'PDF'astheexport t format.
3. Click'PDFOptions...'.
4. Click k 'Contents...'.
5. Clickafieldinthe'tree'thatyouwanttoputinthetableofcontents.
6. Select'IncludefieldinPDFtableofcontents'.
7. Repeatsteps5and6foreachfieldthatyouwanttoputinthetableof
contents.
8. Click k 'OK'.
9. Select'DonotmakeaTableofContents'toretaintheset-upwithoutexporting
the Tableonthisoccasion
OR
Deselect'DonotmakeaTableofContents'toexporttheTablewiththePDF
document.
10.Click 'OK'.
Toeditatableofcontents
1. Inthe‘FieldDefinitions’window,clickthe'PDF'tab.
2. Clickafieldinthe'tree'thatyouwanttoedit.
3. Select'IncludefieldinPDFtableofcontents'toaddthefieldtothetableof
contents
OR
Deselect'IncludefieldinPDFtableofcontents'toremoveit.
4. Click k 'OK'.
Seealso:
Settingoptionsfor PDF export
in
Chapter4.
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RedTitanEscapeE
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118
Savingandreusingfielddefinitions
Whenyoumarkuptextonpages(see
Definingdatafieldsandtags
),thefield
namedefinitionsaresavedbydefaultinafilewithextension.EEwhichusesthe
samenameasthejobfile.Thiscanbeimportedintoanotherjobfileandusedto
extractthetextatthesamepositionsonthe page.
Tosavethefielddefinitionsfile
1. Select'FieldDefinitions...'fromtheEditmenu.
2. Select t the 'File' tab.
3. Ifyouwishtochangethenameunderwhichthedefinitionsaresaved,you
cantypeanewnameinthe‘Currentspecification’box.
4. Click k ‘Save’.
Youcansavechangesautomaticallywhenyouexitfrom
EscapeE
,closethedata
fileorloadanewsetofdefinitionsbyselecting‘Savedefinitionsoncloseorexit’.
Toreuseanexistingfileoffieldnames
1-2.Asabove.
OR
Select'LoadFieldDefinitions...'fromtheFilemenu.
3. Click'Browse'andselectan.EEfielddefinitionfile(youmayneedtochange
thefoldertofindthepreviouslydefinedfile).
OR
Typethenameinthe'FieldDefinitionFile'boxandpressEnterorclick'Load'.
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4. Ifyouwishtoviewthefieldsandtheircoordinates,clickthe'Definitions'tab.
5. Click k 'OK'.
Tosetupthedefaultfielddefinitionfile
1-2.Asabove.
3. Thedefaultfielddefinitionfileisshowninthe‘Currentspecification’boxofthe
‘Defaultfielddefinitionfile’section.Tochangeit,editthe‘Newspecification’
box.
4. Click‘Apply’.
Tosetupabannerpage
1-2.Asabove.
3. Typethenameinthe'Filenameofheaderpage'box
OR
Click'Browse'andselectthebannerfile.
4. Select‘RetainPCLstateforsubsequentpages’ifyouwishtoleavethePCL
stateunchangedfollowingthebannerfile.Thismeansthatyoucansetup
pagemargins,duplexing,etc.inthebannerpageandhavethemusedbythe
restofthedocument.Ifthisboxisnotcheckedthenaresetisimplied
followingthebannerpage.
5. Click k 'OK'.
Thepage(s)madefromthebannerfilewillbeprintedatthestartofeachfilethat
isprocessed.
Notes:
Whenafileisopened,asearchismadeforitsfielddefinitionfileusingthe
followingorderofpriority:
1. thefilespecifiedbythe/FIELDSoption.IftheFIELDSsymbolhasnotbeen
set, then:
2. afilewiththesamenameastheinputfilebutwithextension.EE.Ifthe.EE
filecannotbefound:
3. thedefaultfielddefinitionfileifonehasbeendefined.Ifthishasnotbeenset
then:
4. afilecalledDEFAULT.EEinthesamefolderastheinputfileisused.
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Thefilespecificationcanbeafullfilepathorjustaname,inwhichcaseitis
assumedtobeinthesamefolderastheinputfile.Itcanalsobewildcardede.g.
???xyz.eewouldsubstitutethefirstthreecharactersfromtheinputfilename,so
forafilecalledabcdefg.pclthefielddefinitionsfilewouldbeabcxyz.ee.The
specificationxyz*.eewouldusedefinitionsfilexyzdefg.ee.
Tip:
Thepreviousversionofany.EEfielddefinitionfileissavedas.~EEforbackup
purposes.
Select'Fields'fromtheViewmenutoviewthepositionoffieldsandtagsonthe
page(see
Viewing and editing datafields
).
Definingcompositefields
EscapeE
hastheabilitytodefine‘composite’fieldswhichcancomprisea
combinationofotherfields,textorpredefineditems(suchasthefilename).
Acompositefieldistreatedjustlikeanyotherfield,somaybeincludedinaCSV
orXMLfile,usedasafilename,ormanipulatedbyapluginsuchasBARCODE.
Todefineacompositefield
1. Select'NewField...' ' fromtheEdit menu(orright clickandselect'New
Field...').
2. Clickthe‘Composite’checkbox;thedialogueshowsa‘Value’boxandadrop-
downlistofpossiblecomponents(seebelow).
3. Clickonacomponenttoappendittothevaluestring;itwillbeenclosedin
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curlybracketstomarkitasasymbolratherthanapieceoftext.Ifrequired,
typeextratextinthevaluestring.
Thelistofpredefinedfieldcomponentsisasfollows:
_pathor_ipath
Thefullpathoftheoriginal(input)file.
_nameor_iname
Thefilenamestemoftheoriginal(input)file.
_extor _iext
Theoriginal(input)fileextension(includingdot).
_opath
Thefullpathoftheoutputfile.
_oname
Thefilenamestemoftheoutputfile.
_oext
Theoutputfileextension(includingdot).
_page
Thecurrentpagenumber.
_bates
TheBatespagenumberasdefinedinthe
Configuration/Layoutdialogue.
_tray
Thecurrentinputtraynumber.
_bin
Thecurrentoutputbinnumber.
_cr
Carriagereturn(character 13decimal,0Dhex).
_lf
Linefeed(character10decimal,0Dhex).
_crlf
Carriagereturn&linefeed(0D0Ahex).
_{
Anopeningcurlybracket.
_}
Aclosingcurlybracket.
Thenameofthefieldmaybefollowedbyacolonandacolumnnumber(starting
from1).Thismayoptionallybefollowedbyafurthercolonandawidth,orbya
minusandanendcolumn.Sowehaveseveralpossibilitiesasfollows:
{field}
thewhole field
{field:20}
thefieldfromcolumn20onwardsi.e.omittingthe
first19characters
{field:20:5}
5charactersstartingatcolumn20
{field:20-27}
8charactersfromcolumns20to27
Example:
Thevalue:File{_Name}Page{_Page}Inv:{invnum}
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wouldresultinacompositefieldsuchas:
FileTESTpage2Inv:073102
Notes:
Theunderscorecharactersaretodistinguishpredefinedfieldsfromanydefinedby
theuser,butmaybeomittediftherearenouser-definedfieldswithconflicting
names.
Acomposedstringcanalsobeusedasanoutputfilespecification(see
Exporting
pagesmanually
in
Chapter 4
)oraPDFpassword(see
Settingoptionsfor PDF
export
in
Chapter 4
).
Exportingdatafields
Whenyouhavemarkedupdatafieldsonthepages(see
Definingdatafields
),
the‘Export...’ optionallowsyoutoextractthetextintoadatabasefilewhichcan
beimportedintoastandarddatabaseprogramorfedtotheRedTitan
Dynamic
DocumentFormatter
.Theavailableformatsare:
• CSV[commaseparatedvalues]withfieldnamesinthefirstrecord,
• XML[extensiblemarkuplanguage],
• Plaintext.
WhenoutputtingXML,youcanopttocreateXSLandCSSstylesheets.
Toexportdatafields
1. Choose‘Export...’ ’ fromthe Filemenu.
2. Selectwhichpagesinthejobyouwanttoexport:
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